Payroll Specialist

Socket.dev; Providence (RI); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Benefits

401k plan

Job summary

Gilbane is seeking a Payroll Specialist to join the Finance Team in Providence, RI. The role focuses on auditing and processing manual checks, voids, reissues, direct deposits, and termination payments, ensuring timely and accurate payroll transactions.

The position sits primarily in the office, offering growth and training opportunities through Gilbane University and cross-functional collaboration with experienced teams.

Qualifications

• High School Diploma; Associate's or bachelor's degree in business or accounting preferred.
• Proven experience in a payroll position in a fast-paced environment required.
• Strong knowledge of tax and wage laws.
• Exceptional analytical, multitasking, and organizational skills.

Responsibilities

• Maintain payroll information by collecting, calculating, and entering payroll related data.
• Processing of multi-state payroll, check printing, reconciliation, and distribution inclusive of resolving discrepancies.
• Responsible for post-payroll reconciliations and reporting.
• Provide excellent customer service when answering employee and business partner payroll inquiries.
• Maintain employee confidence and protect payroll operations by keeping confidential information.
• Maintain payroll operations by following policies and procedures, reporting needed changes.
• Ability to work individually and as a team member; Contribute to team effort by accomplishing related results.
• Ability to work in a fast‑paced environment supporting multiple priorities.
• Act as backup for other team members as needed.

Skills

Attention to Detail

Data Entry Skills

Strong communication skills

Problem solving

Organization skills

Adaptability

Teamwork

Education

High School Diploma; Associate's or Bachelor's in business or accounting preferred

Tools

Microsoft Office

ADP

CMiC

Job description

Overview

The Payroll Specialist is a critical member of the Finance Team/Payroll Department, reporting to the Payroll Supervisor. In this role you will be responsible for all daily activities relating to the payroll process, which includes, but is not limited to, the auditing and processing of manual checks, voids, reissues, direct deposits, and termination payments. Additionally, you will be assigned workflows to ensure all timecards, employee and payroll transactions are processed timely and accurately.

This role will sit primarily in the office.

Who are we?

As a Top-10 ENR Contractor, Gilbane is a family-owned business with 45 offices that has been shaping communities since 1870. Consistently recognized as one of the most reputable construction management firms in the country, Gilbane is committed to delivering projects safely and on-time. You will have the opportunity to build schools, labs, hospitals, corporate offices, sports arenas and more!

We are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Who Are You?

You are someone who acts inclusively, showing empathy and treating others with respect and dignity in order to uphold Gilbane’s core value of Caring and “People First” workplace culture. You seek to listen in order to understand and can convey information clearly. You’re a strong problem solver who can identify, prioritize, and implement alternatives for solutions, and you demonstrate adaptability by collaborating with others and supporting team members to achieve excellence. A self-starter who shows passion, commitment, and ownership all while delivering on business outcomes and driving results. You’re someone who identifies opportunities for new and improved ways of doing things that result in value-add solutions.

Your core values match Gilbane’s: Integrity, Caring, Teamwork, Toughmindedness, Dedication to Excellence, Discipline, Loyalty, and Entrepreneurship.

What’s in it for you?

Gilbane offers employees multi-dimensional training opportunities through a number of resources for those that are early in their career. While managing your responsibilities to projects, you will be able to enroll in trainings through our award-winning Gilbane University to build leadership and technical skills. In addition, you would work with an experienced team which provides you with the opportunity to learn next industry skills every day.

Responsibilities

• Maintain payroll information by collecting, calculating, and entering payroll related data
• Processing of multi-state payroll, check printing, reconciliation, and distribution inclusive of resolving discrepancies
• Responsible for post-payroll reconciliations and reporting
• Provide excellent customer service when answering employee and business partner payroll inquiries
• Maintain employee confidence and protect payroll operations by keeping confidential information
• Maintain payroll operations by following policies and procedures, reporting needed changes
• Ability to work individually and as a team member; Contribute to team effort by accomplishing related results
• Ability to work in a fast‑paced environment supporting multiple priorities
• Act as backup for other team members as needed

Qualifications

EXPERIENCE/EDUCATION

• High School Diploma; Associate's or bachelor's degree in business or accounting preferred
• Proven experience in a payroll position in a fast‑paced environment required
• Strong knowledge of tax and wage laws
• Exceptional analytical, multitasking, and organizational skills
• Able to work effectively with minimal supervision
• Experience with in-house payroll processing
• ADP and/or CMiC experience a plus
• Multi‑state union and non‑union with year‑end/federal/state/local tax exposure
• Knowledge of union payroll and Collective Bargaining Agreements (CBA) a plus

KNOWLEDGE, SKILLS & ABILITIES

• Ability to analyze information
• Data Entry Skills
• Attention to Detail
• Confidentiality
• Thoroughness
• Strong written and verbal communication skills
• Excellent problem solving/judgement skills
• Organizational skills
• Strong computer literacy including Microsoft Office applications
• Additional language skills are beneficial

KEY COMPETENCIES

• Communicate Effectively‑ Listen to understand and clearly convey information in all forms based on the audience to ensure shared meaning of the message
• Act Inclusively‑ Ensure that actions and behaviors are respectful; show empathy and treat others with dignity. Leverage capabilities and insights of individuals with diverse perspectives, abilities and motivation.
• Solve Problems‑ Identify, prioritize and implement alternatives for a solution.
• Demonstrate Agility/ Adaptability‑ Maintain effectiveness and adjust to change by exploring the rationale, trying new approaches, and collaborating with others to make the change successful. Create an atmosphere of open‑mindedness to change.
• Drive for Results‑ Show passion and commitment while delivering on business outcomes. Create a sense of individual ownership and accountability.
• Champion Innovation‑ Identify opportunities for new and improved ways of doing things that result in value added, unique and differentiated solutions.

Salary to be determined based on factors such as geographic location, skills, education, and/or experience of the applicant, as well as the internal equity and alignment with the team.

For Providence, this ranges from $51,600.00-$72,000.00 plus benefits and retirement program.

Gilbane offers an excellent total compensation package which includes competitive health and welfare benefits and a generous profit‑sharing/401k plan. We invest in our employees’ education and have built Gilbane University into a top training organization in the construction industry. Qualified applicants who are offered a position must pass a pre‑employment substance abuse test.

Gilbane is an Affirmitive Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, color, national origin, race, religion, sex, sexual orientation, gender identity, protected veteran status, or disability status.Click here to view the physical demands and working conditions required to perform this role. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.