Payroll Specialist

Intelligent Logistics NY; New York (NY); On-site; USD 77,000 - 94,000; Full time

Job summary

Intelligent Logistics NY seeks an experienced Payroll Specialist to own weekly payroll for a large workforce in a fast-paced setting. This role requires meticulous, organized professionals who can manage high-volume payroll from start to finish.

You will review timekeeping, process new hires and terminations, resolve discrepancies, maintain accurate records, and ensure deadlines are met weekly while handling confidential information.

Qualifications

• Experience handling large-scale, high-volume payroll from start to finish.
• Experience with timekeeping systems and reviewing hours and punches.
• Strong attention to detail in payroll accuracy and data handling.
• Ability to work independently and meet strict weekly deadlines.

Responsibilities

• Prepare, review, and oversee weekly payroll for a large workforce.
• Review hours, punches, overtime, missed punches, and timekeeping issues.
• Verify payroll information for accuracy before submission.
• Process new hires, terminations, pay-rate changes, deductions, and other employee updates.
• Research and correct payroll discrepancies quickly.
• Maintain organized and accurate payroll records and documentation.
• Coordinate directly with our outside payroll provider.
• Assist employees and management with payroll-related questions and issues.
• Ensure payroll deadlines are consistently met.
• Maintain confidentiality of payroll and employee information.
• Help improve payroll procedures and controls as the company grows.
• Ensure payroll processes follow applicable federal, state, and local requirements.

Skills

Large-scale payroll experience

End-to-end payroll management

Timekeeping review

Overtime & wage calculations

New hires & terminations

Attention to detail

Organizational skills

Ownership mentality

Weekly deadline adherence

Excel proficiency

Tools

Fingercheck

ADP

Paychex

UKG

Job description

We are seeking an experienced Payroll Specialist to take full ownership of weekly payroll for a fast-paced, growing organization with a large employee workforce. This role requires someone who is highly organized, detail-oriented, dependable, and experienced handling high-volume payroll from start to finish.

The ideal candidate understands payroll beyond simply submitting hours to a payroll company. You should be comfortable reviewing timekeeping, identifying discrepancies, managing employee changes, maintaining accurate records, and ensuring payroll is correct and completed on time every week.

Responsibilities

Payroll Specialist / Payroll Administrator

We are seeking an experienced Payroll Specialist to take full ownership of weekly payroll for a fast-paced, growing organization with a large employee workforce. This role requires someone who is highly organized, detail-oriented, dependable, and experienced handling high-volume payroll from start to finish.

The ideal candidate understands payroll beyond simply submitting hours to a payroll company. You should be comfortable reviewing timekeeping, identifying discrepancies, managing employee changes, maintaining accurate records, and ensuring payroll is correct and completed on time every week.

Responsibilities

• Prepare, review, and oversee weekly payroll for a large workforce
• Review employee hours, punches, overtime, missed punches, and other timekeeping issues
• Verify payroll information for accuracy before submission
• Process new hires, terminations, pay-rate changes, deductions, and other employee updates
• Research and correct payroll discrepancies quickly
• Maintain organized and accurate payroll records and documentation
• Coordinate directly with our outside payroll provider
• Assist employees and management with payroll-related questions and issues
• Ensure payroll deadlines are consistently met
• Maintain confidentiality of payroll and employee information
• Help improve payroll procedures and controls as the company continues to grow
• Ensure payroll processes follow applicable federal, state, and local requirements

Qualifications

• Large-scale/high-volume payroll experience required
• Strong hands-on experience preparing and managing payroll from start to finish
• Experience with timekeeping systems and reviewing employee punches/hours
• Strong understanding of overtime, payroll deductions, and wage calculations
• Experience handling new hires, terminations, and compensation changes
• Excellent attention to detail — accuracy is extremely important in this position
• Strong organizational and problem-solving skills
• Ability to work independently and take ownership of payroll
• Ability to handle strict weekly deadlines in a fast-paced environment
• Strong Excel skills preferred
• Experience with payroll/timekeeping platforms such as Fingercheck, ADP, Paychex, UKG, or similar systems preferred

Compensation

Starting salary: $85,000/year, based on experience

Full-time position

• We are specifically looking for someone with substantial payroll experience who can step into the role, learn our processes quickly, and confidently manage a large weekly payroll with minimal supervision.