Payroll Specialist

McDermott Will & Schulte; New York (NY); On-site; USD 85,000 - 110,000; Full time

Job summary

McDermott Will & Schulte in New York seeks a Payroll Specialist to manage accurate, timely payroll processing for attorneys and business professionals using Workday. You will validate results, resolve discrepancies, and support day-to-day payroll operations under minimal supervision.

You will collaborate with HR and Accounting, ensure compliance with federal, state, and local laws, and continuously seek ways to streamline processes with AI and advanced Workday features.

Qualifications

• Bachelor's degree or equivalent work experience.
• At least three years of payroll processing experience.
• Experience in a Workday environment.
• Experience with multi-state payroll preferred.
• Proficiency in Excel and MS Office.
• Strong analytical and communication skills.

Responsibilities

• Process and audit assigned attorney and business payrolls in Workday.
• Validate earnings, deductions, taxes, and payroll data.
• Review and reconcile payroll data with HR, timekeeping, benefits.
• Investigate discrepancies and resolve issues.
• Prepare payroll reports and journal entries for GL.
• Ensure compliance with federal, state, and local laws.
• Respond to employee payroll inquiries.
• Collaborate with HR and Accounting on payroll activities.
• Document payroll procedures and reference materials.
• Leverage Workday and AI to streamline processes.

Skills

Payroll processing

Attention to detail

Analytical thinking

Time management

Communication skills

Problem-solving

Education

Bachelor's Degree or equivalent

Tools

Workday Payroll

Microsoft Excel

MS Office

Job description

Build your big career with the firm that does Big Law, Better . McDermott Will & Schulte is a leading global law firm that brings together more than 1,700+ lawyers and 1,400 business professionals. We celebrate excellence, collaboration, and community and have been recognized as a top workplace by USA Today, Fortune , The American Lawyer, Vault and others. We are also certified by Great Place to Work.

At McDermott, we don't just invest in your future, we accelerate your career - wherever it may lead. That includes supporting you both in and outside of the office.

With us, you'll find:

• A firm where everyone belongs: Our award-winning culture prioritizes warmth and authenticity - we encourage you to be yourself!
• Enthusiasm for all perspectives: We're smarter and stronger when everyone has a voice and a seat at the table. We welcome unique viewpoints and ideas, and we make opportunities for you and your career to thrive.
• Support to feel your best and do your best: Wellness is integral to building a successful career and a rich life. That's why our benefits program supports your physical, emotional, mental, and financial health, with an emphasis on work-life balance.

Job Description:

The Payroll Specialist is responsible for the accurate, timely, and compliant processing of the firm's attorney and business professional payrolls. This position leverages Workday Payroll to execute payroll processes, validate results, resolve discrepancies, and support day-to-day payroll operations. Working under minimal supervision, the Payroll Specialist exercises sound judgment, takes ownership of assigned responsibilities, and proactively identifies opportunities to improve processes and maximize the use of available technology.

Essential Functions and Responsibilities:

• Prepare, process, and audit assigned attorney and business professional payrolls in Workday, ensuring accurate and timely processing in accordance with established guidelines
• Independently review and validate payroll calculations and results, including earnings, deductions, taxes, and other payroll-related information
• Review and reconcile payroll data across HR, timekeeping, benefits, and other data sources to ensure accuracy and completeness
• Investigate and resolve payroll discrepancies and processing errors, exercising sound judgment and escalating complex issues as appropriate
• Prepare and review routine payroll reports, reconciliations, and supporting documentation to meet operational, compliance, and stakeholder needs
• Prepare routine payroll journal entries, validate payroll expense coding, and reconcile payroll-related data to support accurate general ledger (GL) reporting
• Ensure payroll processing and recordkeeping comply with applicable federal, state, and local laws, regulations, and internal controls
• Respond to employee payroll inquiries and complete earnings verification requests in accordance with established procedures and confidentiality requirements
• Collaborate with HR, Accounting, and other stakeholders to resolve issues, coordinate payroll-related activities, and support effective service delivery
• Maintain accurate payroll procedures, process documentation, checklists, and reference materials to support consistency, knowledge sharing, and operational continuity
• Proactively identify opportunities to streamline payroll processes, reduce manual effort, and improve accuracy and efficiency by fully leveraging available Workday functionality and emerging technologies like AI

Job Specifications:

• Bachelor's Degree or equivalent work experience
• At least three (3) years of experience processing payroll, including hands-on experience in a Workday environment
• Experience processing payroll for a multi-state workforce preferred
• Experience working within a law firm or other professional services environment preferred
• Demonstrated proficiency navigating Workday Payroll, including reviewing payroll calculations, validating payroll results, investigating discrepancies, and utilizing payroll reports
• Strong understanding of payroll processes, including earnings, deductions, tax withholding, payroll calculations, and reconciliations
• Advanced proficiency in Microsoft Excel and working knowledge of other Microsoft Office applications
• Familiarity with applicable federal, state, and local wage and hour laws, payroll tax regulations, and compliance requirements
• Strong analytical and problem-solving skills, with the ability to investigate discrepancies, interpret payroll data, and resolve routine processing issues
• Exceptional attention to detail and commitment to accuracy, data integrity, and quality of work
• Strong organizational and time management skills, with the ability to independently manage assigned responsibilities, prioritize competing deadlines, and proactively drive work to completion
• Excellent written and verbal communication skills, with the