Payroll Specialist

The Porter Co.; Manchaca (TX); On-site; USD 48,000 - 64,000; Full time

Job summary

The Porter Company is seeking a Payroll Specialist to ensure accurate and timely payroll processing across all employees in a compliant framework. The role includes maintaining payroll records, handling employee changes, answering payroll questions, and supporting audits and benefits administration.

Candidates should have at least two years of payroll experience, familiarity with payroll software/HRIS, and a solid understanding of wage and hour regulations.

Qualifications

• Associate degree in Accounting/HR or related field preferred.
• Minimum of 2 years of payroll processing experience.
• Construction industry payroll experience preferred.

Responsibilities

• Process payroll weekly, biweekly, or semi-monthly for all employees.
• Review time records, pay rates, deductions, and payroll adjustments.
• Maintain accurate payroll records and employee data.
• Process hires, terminations, promotions, transfers, and pay changes.
• Ensure compliance with wage and hour laws, tax regulations, and company policies.
• Prepare payroll reports and reconcile records.
• Coordinate payroll tax filings and assist with year-end activities.
• Respond to employee inquiries about pay, deductions, and taxes.
• Administer garnishments and other required deductions.
• Assist with audits and provide payroll documentation.
• Maintain confidentiality of employee and company information.
• Support HR with benefits administration and employee record maintenance.

Skills

Payroll

Excel

Communication

Time management

Discretion

Written communication

Education

Associate degree in Accounting or related

Tools

HRIS systems

Payroll software

Job description

The Porter Company is a subsidiary of EMCOR Group, Inc. (NYSE: EME), a Fortune 500® leader in mechanical and electrical construction, industrial and energy infrastructure, and building services for a diverse range of businesses. For 10 consecutive years EMCOR Group, Inc. has been named one of the Top 5 "World's Most Admired" Companies in the Engineering and Construction Industry by Fortune®.

SUMMARY

The Payroll Specialist is responsible for processing payroll accurately and timely while ensuring compliance with federal, state, and local regulations. This position maintains payroll records, processes employee changes, answers payroll-related questions, and supports audits, reporting, and benefits administration activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Include the following. Other duties will likely be assigned.

• Process weekly, biweekly, or semi-monthly payroll for all employees.
• Review and verify employee time records, pay rates, deductions, and payroll adjustments.
• Maintain accurate payroll records and employee data.
• Process new hires, terminations, promotions, transfers, and pay changes within the payroll system.
• Ensure compliance with wage and hour laws, tax regulations, and company policies.
• Prepare payroll reports and reconcile payroll records.
• Coordinate payroll tax filings and assist with year-end activities, including W-2 processing.
• Respond to employee inquiries regarding pay, deductions, taxes, and leave balances.
• Administer garnishments, child support orders, and other required deductions.
• Assist with audits and provide payroll documentation as requested.
• Maintain confidentiality of employee and company information.
• Support Human Resources with benefits administration and employee record maintenance as needed.

QUALIFICATIONS

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PREFERRED EDUCATION and/or EXPERIENCE

• Associate degree in Accounting, Business Administration, Human Resources, or related field preferred.
• Minimum of 2 years of payroll processing experience.
• Experience with payroll software and HRIS systems preferred.
• Construction industry payroll experience preferred.

REQUIRED SKILLS

• Strong understanding of payroll practices and employment tax regulations.
• Proficiency in Microsoft Excel and Microsoft Office applications.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to handle confidential information with discretion.
• Effective verbal and written communication skills.
• Ability to meet deadlines in a fast-paced environment.

LANGUAGE SKILLS

Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customers, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.

PHYSICAL DEMANDS & WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

The physical demands of this position are those associated with working in a typical office environment.

While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. This role requires communicating verbally and in writing one on one, in small groups, as well as presenting to larger groups of employees. This role requires the ability to work at a computer (reading and keying) for extended periods of time. The employee must move within the office to retrieve files and meet with employees in their offices or conference room. The employee is regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, or crouch. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.