Payroll Specialist

NC Community Colleges; Charlotte (NC); On-site; USD 52,000 - 76,000; Full time

Job summary

NC Community Colleges is seeking a Payroll Specialist to ensure accurate and timely payroll processing, maintain payroll records, and ensure compliance with labor laws and college policies.

The role requires an Associate's degree and 3 years of payroll processing experience (including 2 years accounting). You will work with HR, Finance, and campus staff to optimize payroll workflows and reporting.

Qualifications

• Associate's degree in Accounting, Finance, HR, or related field
• 3 years of payroll processing experience including 2 years of accounting
• Bachelor's degree in Accounting, Finance, HR or related field or 4 years payroll processing experience including 2 years accounting

Responsibilities

• Audits and verifies payroll and benefits data for active employees via payroll HRIS
• Verifies records, calculates changes, and issues stop payments as needed
• Ensures compliance with payroll laws and institutional policies
• Advises employees on earnings statements, taxes, deductions, and pay codes with confidentiality
• Performs payroll accounting and reporting tasks and reconciles journal entries
• Assists with payroll vouchers, printing checks, and mailing checks to vendors
• Reconciles benefit withholdings and corrects discrepancies
• Resolves payroll problems by researching inquiries and coordinating with HR and Finance
• Collaborates with college stakeholders to improve payroll processes and SOPs
• Organizes payroll trainings as needed

Skills

Payroll processing

Regulatory compliance

Education

Associate's degree in Accounting/Finance/HR

Bachelor's degree in Accounting/Finance/HR

Tools

HRIS system

Job description

Associate's degree in Accounting, Finance, Human Resources, or related field and 3 years of payroll processing experience including 2 years of accounting.

Preferred Qualifications

Bachelor's degree in Accounting, Finance, Human Resources or a related field or 4 years of payroll processing experience including 2 years of accounting.

Position Description

General Function

The Payroll Specialist will be responsible for ensuring accurate and timely payroll processing, maintaining payroll records, and ensuring compliance with labor laws, college policies, and other regulatory organizations.

Duties and Responsibilities

• Audits and verifies payroll and benefits data for active employees, ensuring accurate entry into the payroll HRIS. Collaborates with Human Resources to confirm payroll-related details and determine applicable deductions and benefits as needed. Ensures employees are paid accurately and on time.
• Verifies employee records, calculates changes to payroll, check requests, and reimbursements; ensures all necessary changes are made and/or stop payment requests are issued in a timely manner.
• Stays informed on regulations related to salary, benefits, and deduction processing, ensuring compliance with evolving payroll laws and institutional policies.
• Advises employees on Earnings Statement inquiries, including taxes, deductions, and pay codes, while maintaining strict confidentiality.
• Performs payroll accounting processes and/or reports as assigned including but not limited to analyzing, balancing & reconciling journal entries, refund of payroll, retirement reporting, month-end reporting, etc. that are due to internal and/or external agencies; gathers, analyzes, and provides accurate information in a timely mannerwhile working within required reporting deadlines.
• Assist with the payroll process to create payroll vouchers, print pay checks and earnings statements, and mail checks to vendors.
• Reconciles benefit withholding to statement and makes necessary corrections.
• Serves as information resource to payroll team and customers, answers inquiries and provides information related to payroll matters; researches and resolves payroll problems and discrepancies.
• Works collaboratively with HR, Finance, and stakeholders throughout the College (managers, staff, faculty, etc.).
• Creates/updates and maintains the payroll standard operating procedures; test and implement new processes as needed.
• May organize/coordinate payroll trainings for various payroll processes.