Payroll Specialist

EF Education First; Boston (MA); Hybrid; USD 65,000 - 70,000; Full time

Benefits offered by this job

Four weeks paid vacation

25% company match on 401(k) contributions

Market-leading medical, dental, and vision coverage

Wellness benefits including fitness reimbursement

Flexible working from home one day a week

Job summary

EF Education First is seeking a Payroll Specialist to ensure employees are paid accurately and on time. This role involves managing end-to-end payroll processing, collaborating closely with HR and Finance teams, and supporting employee payroll inquiries. The ideal candidate has 2+ years in payroll processing, proficiency with systems like ADP, and strong Microsoft Excel skills. Benefits include 25% 401(k) match, market-leading health coverage, and four weeks of paid vacation.

Qualifications

• 2+ years of payroll processing experience required.
• Proficiency in payroll systems, experience with ADP GlobalView helpful.
• Strong working knowledge of Microsoft Excel for payroll data analysis.

Responsibilities

• Process employee payroll ensuring accuracy and timeliness.
• Verify timecards and resolve discrepancies promptly.
• Manage payroll changes including new hires and terminations.

Skills

Payroll processing experience

Attention to detail

Customer-service mindset

Communication skills

Problem-solving

Education

Bachelor’s degree in Accounting, Finance, Human Resources, or related field

Tools

ADP GlobalView

ADP Smart Compliance

Oracle HCM

Microsoft Excel

Job description

As a Payroll Specialist for EF Education First, you will play a critical role in ensuring our employees are paid accurately and on time. You will partner closely with the HR and Finance teams to manage end-to-end payroll processing, maintain compliance with federal and state regulations, and serve as a trusted resource for employee payroll inquiries. This role sits within the HR function and offers exposure to a broad range of compensation, benefits, and people operations processes.

What You’ll Do:

• Process employee payroll on a regular schedule, ensuring accuracy and timeliness across all pay cycles.
• Verify timecards and resolve discrepancies in a timely and accurate manner.
• Manage payroll changes including new hires, terminations, salary adjustments, and leave updates.
• Maintain payroll records and ensure data integrity within the payroll system.
• Respond to employee payroll inquiries with professionalism and a commitment to resolution.
• Assist with payroll audits and provide requested documentation and information.
• Assist in compiling reports to support HR, Finance, and leadership needs.
• Assist in processing 401(k) contributions and ensuring accurate deduction management.

Who You Are:

You are detail-oriented, dependable, and take pride in getting things right. You understand the trust employees place in payroll, and you approach your work with the rigor and discretion that requires. You enjoy working cross-functionally and are comfortable navigating complexity. Additionally, you have/are:

• 2+ years of payroll processing experience required.
• Proficiency in payroll systems (experience with ADP GlobalView and ADP Smart Compliance helpful)
• Familiarity with Oracle HCM a plus
• Strong working knowledge of Microsoft Excel, including the ability to compile and analyze payroll data.
• Strong attention to detail with a commitment to accuracy in all aspects of payroll processing.
• Well-organized and deadline-driven, with the ability to manage multiple priorities effectively.
• High level of confidentiality and integrity when handling sensitive employee information.
• Strong written and verbal communication skills with a customer-service mindset.
• A problem-solving approach, with the ability to identify discrepancies and drive resolution.
• Bachelor’s degree in Accounting, Finance, Human Resources, or a related field preferred; equivalent experience considered.

Why you’ll love working here: Perks, Benefits, and more!

This is the most fun, high caliber place you’ll ever work. Ask any employee why they love EF (whether they’ve been here 10 minutes or 10 years) and they’ll probably tell you the same thing: it’s the people. When you work at EF, you join a purpose-driven, international and energetic community that thrives on continuous learning, fearless innovation and mutual support.

In addition, you can expect:

• Commitment to professional growth: robust monthly calendar of trainings and workshops
• Four weeks paid vacation in your first year, ten paid holidays, and two floating holidays
• Exciting business travel opportunities
• 25% company match on your 401(k) contributions
• Market-leading medical, dental and vision coverage, along with options for life and disability insurance, accident and hospital insurance, legal and pet insurance
• Dependent care, healthcare and commuter Flex Spending Accounts (FSAs)
• Access to fertility care and family-building support
• Wellness benefits including a yearly fitness reimbursement
• Frequent social and learning events, including access to our employee-run resource groups
• Robust Employee Assistance Program
• Tenure-based sabbatical eligibility
• EF Product Discounts (discounts on travel, international language schools, Au Pair program and more)
• Discounts at local venues and businesses
• Amazing offices designed to match the caliber of the people who work there, plus the flexibility of working from home one day a week.
• Compensation range for this role is $65,000-70,000 based on experience. This role is eligible for overtime for any hours over 40 hours per week with manager approval.