Payroll Specialist

Quanta Services; Aurora (CO); Presencial; USD 39.000 - 53.000; Tempo integral

Benefícios oferecidos por esta vaga

Healthcare options

Generous PTO

401k matching

Resumo da vaga

Intermountain Electric, Inc. (IME) in Colorado is seeking a Payroll Specialist to ensure accurate, timely payroll processing for union and non-union staff while maintaining compliance with IBEW agreements and regulatory requirements.

You will work with HR and field teams to verify hours and deductions, prepare reports, and support audits, while contributing to process improvements and data integrity in a fast-paced office environment.

Qualificações

• Ability to anticipate and meet internal customer needs.
• Strong communication, interpersonal, and organizational skills.
• High level of attention to detail and data accuracy.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong understanding of payroll processes and compliance requirements.
• Professional discretion when handling sensitive employee information.

Responsabilidades

• Process weekly union payroll and biweekly non-union payroll in compliance with IBEW labor agreements and applicable regional requirements.
• Review and validate timesheets, collaborating with field leadership, project teams, and HR to ensure accuracy in hours, classifications, and job costing.
• Prepare and submit certified payroll reports and OCIP/DCIP documentation in accordance with project and government requirements.
• Ensure compliance with federal, state, and union regulations, including prevailing wage and labor requirements.
• Maintain organized payroll records in alignment with legal and company retention policies.
• Support internal, union, and government audits through documentation and coordination.
• Research and resolve payroll discrepancies, including uncashed checks, stop payments, and retroactive adjustments.
• Respond to payroll-related inquiries with professionalism and confidentiality.
• Partner with HR and the parent company to ensure accurate benefit deductions and reporting of union fringe benefits.
• Assist with or lead payroll system updates, implementations, or process improvements.
• Continuously identify opportunities to enhance payroll accuracy and efficiency.
• Perform additional duties as assigned.
• Additional duties as assigned.

Conhecimentos

Payroll processing

Regulatory compliance

Auditing

Attention to detail

Multitasking

Communication skills

Ferramentas

Microsoft Excel

JD Edwards

Kofax

Descrição da vaga

About Us

Intermountain Electric (IME) brings decades of experience as a trusted leader in electrical contracting. Founded in 1946, we began as a small company in Denver, CO, and have since grown to be part of the largest specialty contractor in North America. Today, we work with owners and contractors nationwide, delivering complex construction solutions across various industries, including aviation, mission critical, entertainment, and healthcare. At IME, our people are our most valuable asset. We are committed to fostering a culture that prioritizes safety, quality, and professional growth. Joining IME is more than just finding a job—it's about building a career with opportunities to advance and make an organizational impact. Power your future with IME and be a part of a team that drives success in every project.

About this Role

Intermountain Electric, Inc. (IME) is celebrating 80 years of powering progress across Colorado. Our office teams help deliver safe, smart, and reliable electrical solutions through our people and partnerships, the IME Way.

Through strategic planning, collaboration, and technical excellence, and guided by our values of Integrity, Safety, Ingenuity, Relationships, Craftsmanship, and Spark, we empower our professionals to innovate, support our field teams, and strengthen the partnerships that move our work forward.

Join a team where your expertise fuels the systems that keep communities running!

The Payroll Specialist is responsible for ensuring accurate and timely payroll processing while maintaining compliance with union agreements, regulatory requirements, and company policies. This role supports payroll administration, reporting, and recordkeeping, requiring strong attention to detail and the ability to operate effectively in a fast-paced environment.

What You'll Do

Payroll Processing & Administration

• Process weekly union payroll and biweekly non-union payroll in compliance with IBEW labor agreements and applicable regional requirements.
• Review and validate timesheets, collaborating with field leadership, project teams, and HR to ensure accuracy in hours, classifications, and job costing.
• Maintain and update payroll records, including employee status changes, deductions, garnishments, and tax withholdings.
• Support onboarding by entering and verifying payroll-related information for new hires.

Compliance & Reporting

• Prepare and submit certified payroll reports and OCIP/DCIP documentation in accordance with project and government requirements.
• Ensure compliance with federal, state, and union regulations, including prevailing wage and labor requirements.
• Maintain organized payroll records in alignment with legal and company retention policies.
• Support internal, union, and government audits through documentation and coordination.

Issue Resolution & Employee Support

• Research and resolve payroll discrepancies, including uncashed checks, stop payments, and retroactive adjustments.
• Respond to payroll-related inquiries with professionalism and confidentiality.
• Partner with HR and the parent company to ensure accurate benefit deductions and reporting of union fringe benefits.

Process Improvement & Systems Support

• Assist with or lead payroll system updates, implementations, or process improvements.
• Continuously identify opportunities to enhance payroll accuracy and efficiency.
• Perform additional duties as assigned.

Additional duties as assigned.

What You'll Bring

Knowledge, Skills & Abilities

• Ability to anticipate and meet internal customer needs.
• Strong communication, interpersonal, and organizational skills.
• High level of attention to detail and data accuracy.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong understanding of payroll processes and compliance requirements.
• Professional discretion when handling sensitive employee information.

Demonstrated Accomplishments

• Proven ability to manage complex payroll processes with accuracy and efficiency.
• Demonstrated success in ensuring compliance with union agreements and regulatory requirements.
• Experience maintaining organized payroll documentation and supporting audit processes.
• Track record of resolving discrepancies and improving payroll workflows.

Education & Experience

• Experience in payroll processing or a related field.
• Proficiency in Microsoft Excel required.
• Familiarity with JD Edwards and Kofax preferred.
• Experience processing union payroll preferred.

What You’ll Get

Working Conditions:

The majority of the time you will work in a typical office environment. Occasionally, you may travel to a construction job site. When on construction job sites you will encounter typical construction conditions including extreme temperatures, noise, dust, mud debris, welding, leading edge, trenching, and shoring, sometimes in a confined space. You may be required to visit multiple locations during any one day.

Benefits Overview:

IME provides an industry-leading comprehensive benefits package. Full-time employees are eligible to choose from a variety of healthcare coverage options, which become effective the first of the month after hire. In addition, employees are offered a substantial amount of PTO and are immediately eligible to make contributions to a generously matched and fully vested 401k.

Salary Range: $28.61 - $38.70 an hour

*Final salary and rates are based on education, experience, skills relevant to the role, and internal equity.*

Established in 1946, IME is part of Quanta Services, the largest specialty contractor in North America. We base our business model on always doing the right thing and pride ourselves in finding the best processes and practices in everything we do. As an electrical contractor, we install and service the power and lighting to commercial and industrial buildings in the Western US.

The statements included in this job description are not intended to be all-inclusive and other duties may be assigned as required.

Intermountain Electric, Inc. (IME) is committed to providing equal employment opportunities to all employees and applicants and to creating an environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

IME will provide reasonable accommodations to applicants and employees who are qualified for a job so that they may perform the essential duties of the position.

IME strives to provide a safe work environment for its employees. Under applicable laws and regulations, IME conducts background checks on all final candidates.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Compensation Range

The anticipated compensation for this position is - depending on experience and qualifications.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.