Payroll & Reconcilliation Coordinator Full Time Days

01 ETCH East Tennessee Children's Hospital Association, Inc.; United States; On-site; USD 55,000 - 75,000; Full time

Job summary

East Tennessee Children's Hospital Association, Inc. is seeking a payroll specialist to oversee biweekly payroll, ensure accurate time capture, and meet processing deadlines.

The role focuses on GL reconciliation, tax payments, IRS reports, and maintaining payroll procedures with adherence to policy. Candidate should have a Bachelor's in Business/Finance/Accounting and 1–5 years of payroll experience. You will collaborate with HR and Finance and support year-end activities such as W-2 processing.

Qualifications

• Bachelor’s degree in Business/Finance/Accounting preferred.
• 1–5 years of work experience in payroll or accounting.
• Knowledge of payroll laws and tax rules.
• Strong attention to detail and time-management skills.

Responsibilities

• Coordinates biweekly payroll ensuring accurate time transactions and deadlines.
• Ensures compliance with hospital policies and payroll procedures.
• Maintains general ledger reconciliations and payroll tax payments.
• Processes employee status changes, garnishments, and other payroll actions.
• Compiles data for state and federal filings and produces W-2 forms as needed.
• Maintains and updates payroll procedures manual and process documentation.
• Participates in special projects to implement new payroll systems.
• Coordinates with Finance for monthly close and payroll-related reporting.

Skills

Payroll processing

Attention to detail

Time management

Education

Bachelor's degree in Business/Finance/Accounting

Tools

Payroll software

Job description

BASIC PURPOSE OF THE JOB

Responsible for the payroll process and proper maintenance and reconciliation of general ledger accounts.

JOB REQUIREMENTS

• Minimum Education: Bachelor’s degree preferred
• Degree: Business, Finance, Accounting
• License/Certification Required: No
• Minimum Work Experience: 1-5 years

DUTIES AND RESPONSIBILITIES

• Coordinates biweekly payroll of Hospital ensuring that time transactions are recorded accurately, any problems are addressed in a timely manner, and payroll is processed by the appropriate deadline.
• Assures that the above processes are completed in adherence to hospital policy.
• Maintains accurate documentation and reconcilements on general ledger accounts.
• Calculates payroll obligations and coordinates timely payments for same including payroll taxes, garnishments, bankruptcy, child support, etc.
• Processes employee status changes, terminations, and BOP elections in a timely manner to ensure changes are captured according to H/R policies and procedures.
• Compiles accurate data for state and federal filing requirements.
• Assists in maintainin payroll procedures manual and other process documentation. Responsible for updating same in a timely manner.
• Actively participates in special projects to research, provide input and effectively implement new payroll or processing systems.
• Controls appropriate payments for terminations.
• Identifies and corrects timecard errors. recommends and implements viable solutions.
• Assists in generating and distributing correct W-2 forms or other payroll related forms annually.
• Reconciliation of same to payroll registers and general ledger accounts.
• Coordinates with Finance team for payroll close on a monthly, quarterly, calendar, and fiscal year schedule.
• Processes PTO donations from HR in a timely manner and tracks employees on medical leave.
• Provides training and guidance to new team members.
• Audits tasks as necessary to ensure their accuracy and to contribute to the growth of that position.
• Assists employees in clocking unusual or new time transactions to ensure the proper recording of time worked.
• Assists supervisors in timecard edits to ensure that worked hours are recorded properly and review of timecards is done in a timely manner.
• Effectively communicates to Management any problems or concerns that may affect the processing of accurate or timely information by identifying inefficient trends in pay practices and recommending viable solutions.
• Ensures that all payments are authorized according to established policy.
• Communicate policies to employees as necessary.
• Willingly accepts other assignments that may be requested.

PHYSICAL REQUIREMENTS

Note: Reasonable accommodations may be made for individuals with disabilities to perform the essential functions of this position. Light lifting, pushing and pulling is required for 10-20 lbs occasionally and frequent moving of objects of less than 10 lbs is required. Frequent sitting with some walking, standing, squatting, bending and reaching is required. Keyboard/computer use and/or repetitive motions may be required.

Come work where you can make a difference everyday. At Dolly Parton Children’s Hospital, care is at the CORE of who we are. We are comprised of team members who live out our core values of Compassion, Ownership, Respect, and Excellence. We support each other by fostering a culture of team engagement that creates moments that matter – every interaction, every time. Compassion – We imagine what others are going through, work to alleviate suffering, and create joy whenever possible. Ownership – We take pride in our work, act with integrity, and feel personal responsibility for achieving our mission. Respect – We listen, understand, and communicate openly and politely. We recognize our diverse strengths. Excellence – We set high standards for performance in delivering the safest patient care. We give extraordinary and meaningful experiences to our patients, their families, team members, and the community we serve.