Payroll Processor - Fiscal Analyst 2 - Non-Permanent - 2026-07373

State of Washington; Olympia (WA); Hybrid; USD 60,000 - 76,000; Full time

Job summary

State of Washington's Department of Fish and Wildlife in Olympia seeks a Payroll Processor to perform complex payroll and benefits duties statewide, ensuring accuracy and compliance with state policies. The role requires an associate degree or equivalent experience, familiarity with payroll systems such as SAP HRMS, and the ability to manage timesheets and benefits enrollment in a hybrid work setting.

Expected schedule includes 40% in-person work with potential for 60% telework after training,

Qualifications

• Associate degree or equivalent experience in relevant field.
• At least 6 months as Fiscal Analyst 1 or 3+ years of professional experience.
• Knowledge of state laws, CBAs and policies related to payroll and benefits entitlement.

Responsibilities

• Process payroll actions and enter tax and benefit data into systems.
• Audit and authorize timesheets, ensure leave balances and CBAs are followed.
• Coordinate health benefits, long-term disability and leave programs; respond to inquiries.

Skills

Payroll processing

GAAP knowledge

MS Office

Education

Associate degree

Tools

SAP HRMS

Total Time

Job description

Title- Payroll Processor

Classification- Fiscal Analyst 2

Job Status- Full-Time - Non-Permanent

Appointment Length- Length- 12 months - October 1, 2026 - September 30, 2027

WDFW Program- Financial ServicesProgram

Duty Station- Olympia, Washington - Thurston County

Hybrid/Telework- While this position may offer a hybrid work arrangement, the successful candidate must be available to report to the Olympia, WA headquarters as needed.

Learn more about being a member of Team WDFW!

Photo Caption: Mule Deer - Photo Credit: Alan Bauer

Perform a broad range of complex and time sensitive payroll and benefit functions that directly support all WDFW programs and staff statewide.

Administer payroll services, serving as a key resource for employees and others by administering payroll services and responding to inquiries.

You will also support and coordinate health benefits, long term disability and leave programs, ensuring information is administered accurately and efficiently.

What to Expect

Among the varied range of responsibilities held within this role, the Payroll Processor will,

Process Payroll and Benefits

• Enter payroll actions as they are received from the Human Resources Department.
• Review and enter required payroll documents into appropriate systems.
• Enter taxable payments to employees into HRMS.
• Print and distribute required payroll documents.
• Research, analyze, audit, and resolve complaints, inquiries and problems dealing with pay, insurance benefits, state retirement, federal and state taxes, and recurring deductions at the request of the employees, agency managers, budget section, human resources, and other state and federal agencies.
• Act as a liaison between Department employees and insurance benefits related matters.
• Provide employees with information on where to locate forms and other requested information or materials, such as PEBB, Collective Bargaining Agreements (CBA), Retirement and Labor & Industries.

Process Timesheets in Total Time

• Audit and authorize hours entered on timesheets for accuracy related to overtime, compensatory time, exchange time, vacation leave, sick leave, shared leave, and other types of leave taken twice a month during payroll cutoff.
• Verify that employees have leave balances greater or equal to the leave they have recorded.
• Determine if the hours are in accordance with Collective Bargaining Agreements, Washington Administrative Code (WAC) and Revised Code of Washington (RCW).
• Enter corrected timesheets into HRMS and/or Total Time for any retroactive payments and/or overpayments.

Benefits Administration and other duties as assigned

• Analyze and examine all medical, dental, long-term disability and retirement forms for completeness and accuracy.
• Complete transmittals for transferring employees, filing, completing Verification of Employment forms.

Working Conditions

Work setting, including hazards

• Work environment is a busy office setting located at the Natural Resource Building in Olympia, Washington with potential for a hybrid option (see schedule information below).
• Office environment may include working under fluorescent light, repetitively entering data into computer and extended periods of sitting or standing.

Schedule

• Requirement of 40% in-person with the possibility of 60% telework as determined after initial trail service period is passed and training is complete. Initial trial service period is 100% in person.
• Core business hours are typically Monday - Friday, 8:00 a.m.-5:00 p.m. Scheduled work hours may be flexible and occasionally include working more than 40 hours per week or weekends to meet deadlines during payroll cut-off and open enrollment periods (limited leave approved during this time).

Travel Requirements

Occasional travel may be required throughout the state to attend training, meetings, and conferences.

Customer Interactions

Large volume of communication with field and office staff by phone, email and in person.

Qualifications

Required Qualifications

Option 1: Associate degree in general studies, business, public administration, accounting, economics, statistics, or relevant field.

Option 2: At least six (6) months of experience as a Fiscal Analyst 1.

Option 3: Equivalent experience which is equal to three (3) or more years of professional experience.

Preferred Qualifications

• Knowledge of state laws, collective bargaining agreements (CBA) and various state agency policies as they pertain to payroll and leave and benefits entitlement.
• Professional knowledge of Generally Accepted Accounting Principles (GAAP), state government accounting rules and the Statewide Accounting and Administrative Manual (SAAM).
• Proficiency with Microsoft Office Suite and/or Office 365.
• Basic understanding of W-4 and Social Security and Medicare taxes.

Experience with

• Washington State Agency's SAP HRMS with responsibility performing the following tasks: processing payroll, benefit, and leave transactions, analyzing employee leave balances and adjusting leave accruals.
• Analyzing, reviewing, and reconciling data and reports within or between financial and administrative systems.

In addition to pay and other special employee programs that WDFW employees may be eligible for.

Important Note

All new employees must complete an Employment Eligibility Verification Form (I-9 Form) on their first day of work. If hired for this or any position at WDFW, you will be required to provide documentation proving you are eligible to work in the United States. For a list of acceptable documents, please use the following link: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

Union - WFSE

This position is covered by a collective bargaining agreement between the State of Washington, Department of Fish and Wildlife and the Washington Federation of State Employees (WFSE). This recruitment may be used to fill positions in addition to those listed.

Diversity, Equity, and Inclusion Employer

As part of WDFW's efforts to advance respectful and inclusive work environments, the Agency expects inclusivity as part of our professional interactions and communications. Therefore, we want to ensure that all individuals feel welcome, are treated fairly and respectfully. All staff are empowered to fully contribute to serving their work unit, Agency, and the citizens of Washington.

The Department of Fish and Wildlife is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans and people of all sexual orientations and gender identities are encouraged to apply.

Request an accommodation

Persons needing accommodation in the application process or this announcement in an alternative format please contact Jayme Chase by phone [phone] or email [e-mail], or the Telecommunications Device for the Deaf (TDD) at 800-833-6388.

Technical Difficulties

If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV toll-free at [phone] or [e-mail].

Other questions

If you have other questions regarding this position, please reach out to [e-mail] and reference job #2026-07373

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