Payroll Operations Manager - Remote (San Francisco, CA)

OneDigital; San Francisco (CA); On-site; USD 69,000 - 96,000; Full time

Benefits offered by this job

Health benefits

Retirement plan

Paid time off

Learning and development programs

Expense reimbursement

Employee discounts

Job summary

OneDigital is seeking a Payroll Specialist to execute accurate multi-state payroll processing, audits, and process improvements. The role interfaces with HR and finance to optimize payroll workflows and ensure compliance with wage and hour laws across states.

Ideal candidates bring 5–7 years in payroll, experience with major payroll systems, and a bachelor’s degree in HR or related field. A strong customer service mindset and attention to detail are essential.

Qualifications

• 5–7 years of payroll experience in a dedicated payroll function across multiple states.
• Bachelor’s degree in human resources or related field preferred.
• Experience with payroll systems and auditing.

Responsibilities

• Manage multi-state payroll and related activities including deductions and bonuses.
• Handle payroll processing, tax setup, HRIS configuration, reporting and audits.
• Ensure compliance with federal, state and local wage and hour laws.
• Assist with benefits administration and onboarding/offboarding as needed.

Education

Bachelor’s degree in human resources or related field

Tools

ADP

PayChex

Paycom

Paylocity

Paycor

Kronos

Job description

Are you looking to accelerate your career without having to hide your authentic self - a place where you can be you? A career that’s making a bigger impact on the world? At OneDigital, we are on a mission to help people do their best work and live their best lives. From the services we offer to the way we show up for each other each day, we are fueling dreams, achieving big goals, and embracing each other’s truest selves.

We understand that pursuing a new job is a big deal. Maybe you’re afraid you won’t fit in. Well, here’s the good news. For us, the days of “fit in to get in” are over and being different is not a barrier to getting ahead. Greatness comes in all shapes, sizes, colors, and experience levels. If you are looking for a people-first culture that is wired for growth, driven to serve, and totally committed to having your back, give us a shot. Your best life awaits.

Summary

Our Newest Opportunity

The Payroll Specialist will be responsible for executing accurate payroll processing, compliance audits, and process improvement.

Essential Duties and Responsibilities (include but are not limited to):

• Responsible for independently managing multi-state payroll and related activities including computation of wage and overtime payments, calculating and recording payroll deductions, paycheck advances, bonus runs, commissions, fringe benefit reporting, and separation payments.
• Responsible for all aspects of payroll, with activities that include payroll processing; tax set up and compliance; payroll configuration within HRIS; reporting; and compliance auditing
• Systems may include but not limited to ADP, PayChex, Paycom, Paylocity, Paycor, and Kronos.
• Will play a crucial role in system conversions and implementations related to payroll and time and attendance.
• This role requires sharp attention to detail, a drive for process enhancement, and a dedication to providing exceptional customer service to employees
• This role serves as an integral extension of the HR team, contributing expertise in tax audit processes, technical proficiency in payroll operations, and a comprehensive understanding of the entire payroll processing lifecycle
• Coordinate 401(k) contribution/HSA submission processes by inputting accurate data into vendor portals
• Audit and review benefit deductions. Reconcile against election and enrollment information in carrier sites to ensure that employees have the appropriate deductions being deferred.
• Demonstrated ability to improve processes and diagnose problems
• Prepare manual payments when required
• Ensure compliance with federal, state and local wage and hour laws
• Review timesheets and time off requests and address any discrepancies
• Ensure timely and precise submission, conducting thorough verification for compliance
• Proactively address discrepancies to uphold program integrity
• Identify areas for improvement in payroll and benefits processes and recommend best practices
• Collaborate with HR and finance teams to address identified issues and optimize operations, ensuring effective implementation and maintenance of agreed-upon solutions within the organization
• Ensure that tax setups are compliant and updated with employee changes
• Complete monthly and quarterly audits (401k, benefits, payroll, etc.)
• Review paper mail items, update relevant information as needed, and forward to appropriate teams as required
• Payroll Specialist may periodically be asked to assist with generalist responsibilities (benefits admin, onboarding, offboarding etc..) when coverage is needed to ensure a superior level of client service
• Other responsibilities, initiatives and projects as required

Qualifications, Skills And Requirements

• Working knowledge of payroll processing, taxes, compliance, and auditing
• Demonstrated ability to improve processes and diagnose problems
• Experience with Microsoft Office (Word, Excel and PowerPoint)
• Experience in providing quality customer service required

Education, Training And Experience

• 5-7 years of payroll experience in a dedicated payroll function, with multiple states/jurisdictions
• Bachelor’s degree in human resources or related field preferred

The typical base pay range for this role nationwide is $50 to $70 per hour.

Your base pay is dependent upon your skills, education, qualifications, professional experience, and location.

• variable compensation, commission, and/or annual bonus based on your individual performance and/or the company’s performance.
• health, wellbeing, retirement, and other financial benefits.
• paid time off.
• overtime pay for non-exempt employees.
• robust learning and development programs.
• reimbursement of job-related expenses per the company policy.
• employee perks and discounts.

To learn more, visit: www.onedigital.com/careers

OneDigital is an equal opportunity employer. Not only as a matter of standard, but to honor and celebrate our differences. We believe that the power of ONE starts with you. We are committed to cultivating and preserving a culture that celebrates diversity, insists on equity and inclusion, and connects us. Ensuring our people feel seen, valued, respected, and supported is fundamental to our core values and business goals.

OneDigital provides equal employment opportunities to all employees and applicants for employment regardless of their: veteran status, uniformed servicemember status, race, color, religion, sex, sexual orientation, gender identity, age (40 and over), pregnancy (including childbirth, lactation and related medical conditions), national origin or ancestry, citizenship or immigration status, physical or mental disability, genetic information (including testing and characteristics) or any other category protected by federal, state or local law (collectively, “protected characteristics”). A copy of the Federal EEO poster is linked here.

Pursuant To Local Fair Chance Ordinances, We Will Consider Qualified Applications With Arrest Or Conviction Records For Employment. For Applicable Candidates, The Following Ordinances Are Linked Here To Inform You Of Your Rights As An Applicant

• City and County of San Francisco
• City of Los Angeles
• County of Los Angeles

Employment decisions shall comply with all other applicable federal, state and city/county laws prohibiting discrimination in employment. OneDigital complies with all criminal history inquiry [or ‘ban the box’] laws in California, Connecticut, Colorado, Hawaii, Illinois, Maine, Maryland, Massachusetts, Minnesota, New Jersey, New Mexico, Oregon, Rhode Island, Vermont and Washington.

In short, we believe in hiring the most qualified applicant for the position, regardless of background.

This posting will remain live while OneDigital is actively accepting applications. Once candidates have been selected, the posting will be removed.

OneDigital understands the immense responsibility and opportunities provided by Artificial Intelligence. We utilize advanced Artificial Intelligence [AI] technologies to enhance our recruitment process. This includes using AI to filter candidates based on their qualifications and to rediscover potential candidates from our existing applicant pool. Our AI systems help us efficiently identify the best fit for our open positions, ensuring a streamlined and effective hiring experience. However, AI does not replace the humans in our process. If you have concerns about our use of AI, you may opt out where laws allow.

If you have questions about our hiring policies and practices, we would be happy to discuss upon receiving your application. We hope to welcome you to OneDigital and look forward to hearing from you.

Thank you for your interest in joining the OneDigital team!