Payroll Manager - Los Angeles, CA

Lever, Inc.; Los Angeles (CA); On-site; USD 105,000 - 126,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Life/AD&D policy

Short Term Disability and other cover

403(b) retirement with employer match

Flexible Spending Accounts

Transit pre-tax reimbursements

Generous vacation and holidays

Job summary

Planned Parenthood Los Angeles seeks an experienced Payroll Manager to oversee the payroll function at our Downtown Los Angeles Headquarters. The role ensures timely, accurate pay and regulatory compliance across US payroll processes.

The ideal candidate brings 5+ years in payroll, 3+ years in management, and strong knowledge of benefits, taxes, ERP and ADP Workforce Now. Collaborative with HR and Finance teams, this position requires leadership and a keen eye for detail.

Qualifications

• Bachelors degree in accounting, business or finance preferred.
• CPP certification desirable for payroll leadership roles.
• 5+ years payroll experience; multi-state knowledge preferred.
• 3+ years payroll management experience required.
• Deep knowledge of payroll processes, taxes, and benefits.
• Experience with ERP and timekeeping in large orgs; ADP Workforce Now preferred.
• Solid accounting basics: debits/credits/journal entries/reconciliations.
• Strong confidentiality and data security practices.
• Proficient in MS Office; strong communication skills.

Responsibilities

• Oversee payroll functions to ensure on-time processing and accuracy across states.
• Ensure compliance with federal, state, and local payroll regulations and reporting.
• Coordinate with HR and accounting; implement payroll policies and procedures.
• Lead, train, and evaluate payroll team; manage annual W2 processing.
• Maintain ERP reconciliation of payroll transactions and reports.
• Prepare ad hoc payroll reports and respond to audits and inquiries.
• Identify updates to payroll software, systems, and procedures.
• Communicate deadlines and changes clearly to employees and managers.

Education

Bachelor’s degree in accounting, business, or finance preferred.

CPP (Certified Payroll Professional) certification desirable.

5+ years of relevant payroll experience

3+ years of payroll management experience

Extensive knowledge of payroll functions, including benefits, employment laws, and payroll taxes

Experience with ERP and timekeeping systems at a large organization

Experience processing payroll through ADP Workforce Now

General accounting knowledge (debits, credits, journal entries, reconciliations)

Strong confidentiality and data security

MS Office Suite proficiency

Effective verbal/written communication and problem solving

Strong supervisory and leadership skills

Ability to work independently under deadlines

Valid CA driver license and vehicle insurance for onsite work

Tools

ADP Workforce Now

ERP systems

Timekeeping systems

Microsoft Office

Job description

Planned Parenthood Los Angeles is seeking an experienced Payroll Manager to work in our Downtown Los Angeles Headquarters. The Payroll Manager will oversee and supervise PPLA’s Payroll functions, ensuring pay is processed on time, accurately, and in compliance with government regulations.

Over one hundred years ago, Planned Parenthood was founded on the idea that everyone should have the information and care they need to live strong, healthy lives and fulfill their dreams. Founded 57+ years ago, Planned Parenthood Los Angeles is one of the largest providers of reproductive health care services in Los Angeles County. The Planned Parenthood Los Angeles (PPLA) team works together to provide high-quality, affordable reproductive health care to women, men, and young people across Los Angeles County. At PPLA, you will discover a culture of like-minded individuals who are eager to make positive contributions to their community and to the Planned Parenthood mission.

Our Ideal Candidate will have the following qualifications:

• Bachelor’s degree in accounting, business, or finance preferred.
• CPP (Certified Payroll Professional) certification desirable.
• 5+ years of relevant payroll experience. Multi-state jurisdiction experience preferred.
• 3+ years of payroll management experience.
• Extensive knowledge of payroll functions, including employee benefits, employment laws, and payroll taxes.
• Experience with ERP and timekeeping systems at a large organization.
• Experience processing payroll through ADP Workforce Now preferred.
• Extensive knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes.
• Knowledge of general accounting (debits, credits, journal entries, reconciliations) required.
• Proven ability to maintain confidentiality and security of sensitive information.
• Strong expertise with Microsoft Office Suite.
• Effective verbal and written communication skill, problem solving and decision making skills
• Strong communication and interpersonal skills (verbal, written, and listening)
• Exceptional attention to detail and accuracy.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Strong supervisory and leadership skills.
• Ability to work independently and effectively under pressure to meet deadlines.
• Reliable means of transportation for onsite and off-site work.
• Ability and willingness to travel within Los Angeles County
• If using a personal vehicle to drive for work purposes, a valid CA driver license and current auto insurance in compliance with the minimum requirements of CA vehicle code are required.

About the position:

• Abortion patients are cared for at each of our health centers, and in part through the administrative, support, and other non-clinical services provided at all PPLA locations, and by all PPLA employees. Supporting these critical services is an essential job duty, and a fundamental responsibility of all employees and contractors.
• Manages compliance with: federal, state & local tax law & quarterly and annual payroll reporting (DE9, 941s), etc., tax deposit reporting, involuntary deductions (levies) (IRS, EDD, FTB), and all government reporting requirements.
• Manages compliance with government grant activity, ensuring accurate timecard coding, and reconciliation to the ERP system.
• Ensures timely and accurate processing of US payroll transactions, including salaries, variable compensation, differentials, benefits, garnishments, taxes, and other deductions.
• Understands, interprets, and applies complex rules, regulations, and legal provisions governing compensation and benefits
• Communicates and enforces organization-wide payroll policies and processes regarding earnings, deductions, timekeeping and government compliance reporting.
• Works closely with Human Resources (HR) and accounting teams
• Develops written procedures to document processes & rationale behind decision-making.
• Educates & trains the Payroll team and other departments within the organization.
• Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, terminations, garnishments, taxes, and other deductions.
• Manages annual W2 processing.
• Prepares and maintains accurate records and reports of payroll transactions, ensuring reconciliation to the ERP system.
• Prepares ad hoc reports
• Facilitates audits by providing records and documentation to auditors.
• Identifies and recommends updates to payroll processing software, systems, and procedures.
• Develops and maintains effective, productive, cooperative working relationships with employees, supervisory personnel and management.
• Maintains internal controls of payroll system and processes; conduct regular system and process audits to ensure data integrity and compliance.
• Administers state payroll tax registrations.
• Effectively communicate to employees, managers, and stakeholders on payroll deadlines to prevent disruption to the payroll process.
• Oversees the daily workflow of the department.
• Provides constructive and timely performance evaluations.
• Performs other duties as may be assigned by the Controller and/or Chief of Finance.

Generous salary and benefits package includes:

• Medical, dental, and vision coverage options for you and eligible dependents
• Free basic life/AD&D policy with additional voluntary coverage options
• Short Term Disability, Critical Illness and Accident policies
• 403(b) Retirement plan with up to 3% employer match
• Medical and Dependent Flexible Spending Account plans
• Public Transportation and Commuter Pre-Tax Reimbursements
• Generous vacation, sick, and holiday benefits
• Hiring Range: $104,683 - $125,620 (Exempt)

Compensation Philosophy and Position Hiring Range:

At Planned Parenthood Los Angeles we continuously work towards our value of "we respect and honor all people", which also relates to our compensation philosophy. PPLA recognizes that decisions about pay, and benefits have significant impact on staff, so we are committed to ensuring all positions are rooted in a description that identifies competencies, duties, responsibilities, and qualifications, and that they are compensated equitably which considers both internal organizational equity and market compensation data for similar roles.

Equal Employment Opportunity will be afforded to all applicants and other covered persons without regard to protected characteristics, including their perceived protected characteristic. Protected categories include: race (including traits historically associated with race, including but not limited to, hair texture and protective hair styles such as, braids, locs, and twists as examples but not exhaustive list), color, religion or religious creed (including religious belief, observation, practice, dress, and grooming practices), national origin, ancestry, physical or mental disability, medical condition, genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding/chestfeeding, or related medical conditions), reproductive health decision-making, gender, gender identity, gender expression, age (40 years and over), sexual orientation, veteran and/or military status (including past, current or prospective service in the uniformed service), and any other characteristic protected under applicable federal, state or local law. PPLA will consider for employment qualified applicants with criminal histories in accordance with the requirements of Los Angeles Fair Chance Initiative for Hiring.