Payroll Manager Hybrid

Ad-West Realty Services; Bellevue (WA); Hybrid; USD 36,000 - 41,000; Full time

Benefits offered by this job

Health Insurance

401(k) with company match

Paid time off & holidays

Hybrid work schedule

Job summary

Ad-West Realty Services, Inc. is a professional, full-service property management company based in the Pacific Northwest, with a long-standing commitment to affordable housing and community service.

The payroll specialist role supports a growing operations team and ensures accurate, timely payroll across multiple states. The position offers a hybrid work schedule in Bellevue, WA, with two days in the office and three days remote.

Qualifications

• Experience in payroll processing and benefits administration.
• Familiarity with payroll taxes, garnishments, and multi-state compliance.
• Strong data entry accuracy and attention to detail.

Responsibilities

• Oversees and processes semi-monthly payroll using Rippling.
• Collects and reviews timesheets; submits for processing.
• Calculates employer liabilities and distributes related reports.
• Processes ACH payments for employer liabilities.
• Maintains payroll records in accounting software.
• Ensures compliance with wage and hour laws.
• Generates quarterly/year-end forms (941s/940s/W2s) via Rippling.
• Onboards new hires and updates employee pay/taxes/deposits.
• Responds to payroll inquiries and resolves policy questions.
• Monitors HR inbox and routes requests for resolution.

Skills

Payroll processing

Timesheet review

Compliance

Data entry

Confidentiality

Customer service

Teamwork

Education

High school diploma or equivalent

Tools

Rippling

Accounting software

Job description

Location: Hybrid in Bellevue, WA 98004 - Remote three days from home & In-Office two days per week

Starting Pay: $26-30 per hour DOE

Paid Time Off: 2 weeks vacation accrued, 1 week sick accrued, & 13 company-paid holidays

About Us

Ad-West Realty Services, Inc. is a professional, full-service property management company specializing in managing affordable housing apartment communities in the states of Washington, Oregon, and Nevada since 1986. We believe that all people deserve affordable, safe, and well cared for homes and strive to make positive differences in others’ lives.

Company Culture

• Small, people-oriented company
• Professional but casual, family atmosphere
• We strive to provide excellent and integrity-backed service for our clients, residents, colleagues, and all others we work with

What you will be doing:

In this role, you'll play a pivotal part in maintaining the efficiency and effectiveness of our payroll operations, contributing to the overall success of the company.

• Oversees and Processes Payroll: Implements, maintains, and reviews payroll processing to ensure timely and accurate processing of semi-monthly payroll utilizing Rippling, cloud-based payroll software, including but not limited to:
• Timesheet collection, review, and submission
• Calculating the employer liability and distribution of related reports
• Processing ACH collection of employer liability expenses
• Maintaining financial records of the payroll entity in accounting software
• Payroll Comprehension: Understanding of payroll transactions including salaries, bonuses, benefits, garnishments, taxes, and other deductions
• Payroll Compliance: Ensures compliance with federal, state (including multi-state payroll), and local payroll wage and hour laws and best practices
• Quarterly & End-of-Year Payroll Forms: Generated via Rippling software, reviewing, correcting, and distributing forms including but not limited to 941s/940s/W2s/W3s/1095-Cs in a timely manner
• State Taxes: Reporting and payment of applicable state and local business taxes to the appropriate agencies
• Onboarding New Hires & Employee Changes: Ensuring onboarding processes are completed and the appropriate pay structure is set and tested; inputting changes to employees' pay, taxes, direct deposit, etc.
• Record Keeping: Maintains appropriate records of employee and payroll-related information while upholding high levels of confidentiality
• Verification of Employment: Receives requests, ensures appropriate authorization has been collected, and provides requested data without delay
• Training: Provides training for all new property managers to support their teams and ensure they have the tools to submit payroll efficiently
• Customer Service: Provides customer service by researching and resolving questions regarding the interpretation of payroll policies and procedures, calculation of pay, retroactive pay, vacation, garnishments, and other related matters; investigates payroll records and provides justification for calculations while maintaining strict confidentiality
• Managing Email Inbox: Monitors the shared HR inbox, responds to general HR inquiries, and routes requests to the appropriate individual for resolution while maintaining confidentiality
• Mail Distribution & Record Keeping: Scans and digitally files incoming physical mail, responds to appropriate HR inquiries, and distributes mail to the correct recipient in a timely manner
• Assistance in Special Projects: Provides direct support to leadership in executing special projects, demonstrating flexibility and a collaborative spirit across diverse tasks

What we look for:

• Positive Attitude: Bringing a positive, can-do attitude to the workplace, consistently striving for excellence
• Continuous Improvement: An ongoing commitment to personal and professional growth
• Computer Literacy: Proficiency in Office 365, particularly Microsoft Word and Excel
• Accurate Data Entry Skills: Exceptional attention to detail, ensuring accuracy
• Critical Thinking Skills: The ability to thoughtfully approach problems in a logical manner
• Robust Problem-Solving Abilities: Adeptness in identifying issues and devising practical solutions
• Multitasking: Ability to handle multiple tasks in a high-pressure environment while meeting deadlines
• Effective Communication: Proficient in conveying information clearly in both written and verbal forms
• Teamwork Value: Recognizing and embracing the importance of collaboration and team cohesion

Skills:

• Proficiency in processing payroll for employees, including calculating wages, deductions, and benefits
• Understanding of tax laws and regulations
• Attention to detail with problem-solving skills
• Maintaining strict confidentiality of employee and company information
• Strong verbal and written communication skills
• Capability to meet deadlines consistently
• Mathematical proficiency
• Providing support and answering payroll-related queries

Requirements:

• 2 years+ of experience in a payroll-related role
• A high school diploma or equivalent
• Proficiency in Microsoft Office
• Knowledge of Labor Laws
• Maintaining a high level of accuracy while using analytical skills
• Strong organizational skills to manage multiple tasks and deadlines efficiently
• Ability to work effectively as part of team
• Health Insurance (Medical, Dental, Vision, Life, Vol. Life, FSA, & EAP)
• 401(k)with company match up to 4%
• Hybrid Work Schedule- Remote three days from home & In-Office two days per week
• Two weeks vacation accrued
• One week sick time accrued
• 13 company paid holidays per calendar year