Payroll Manager, Family Office Outsourcing

Armanino Advisory LLC; Boca Raton (FL); Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Flexible work arrangements

401K with Profit Sharing

Wellness program

Parental leave

11 paid holidays

Job summary

Armanino Advisory LLC is seeking a skilled payroll professional to manage end-to-end payroll processing for a diverse client base in a hybrid work setting. You will handle multi-state payroll, compliance, tax filings, and employee lifecycle events with accuracy and timeliness.

You will serve as a trusted advisor to client executives, communicate payroll needs, and help implement best practices. Strong Excel and payroll systems experience are essential, as is independence and reliability.

Qualifications

• Bachelor’s degree in a payroll-related discipline, business, or equivalent experience.
• Minimum 5 years’ of experience managing all facets of payroll operations.
• Experience with payroll systems such as ADP, Paychex, Gusto, or similar platforms.
• Strong Microsoft Excel skills, including formulas, VLOOKUP, and pivot tables.
• Effective written and verbal communication skills with clients and vendors.
• Ability to manage priorities and deadlines independently.

Responsibilities

• Manage end-to-end payroll processing and compliance for a diverse client base, including multi-state payroll, tax filings, and employee lifecycle events (onboarding, terminations, etc.).
• Deliver exceptional client service on time and on budget, ensuring accuracy and timeliness.
• Serve as a trusted advisor to client executives, regularly communicating on payroll issues, support needs, and project deliverables.
• Maintain accurate records and historical payroll documentation; prepare audit-ready reports and correspondence as needed.
• Support implementation of best practices for payroll operations and identify opportunities for process improvements and innovations.
• Actively contribute to team knowledge, methodology, and performance coaching; may oversee and mentor junior team members.
• Participate in client onboarding, scoping, pricing, and change order support in collaboration with engagement managers.
• Track billable hours (target of 75%) and assist with billing preparation, including out-of-scope service documentation.
• Attend relevant industry/networking events and stay up to date on changes in payroll legislation and trends.

Skills

Payroll management

Excel skills

Communication skills

Time management

Attention to detail

Education

Bachelor's degree or equivalent

Tools

ADP

Paychex

Gusto

Job description

At Armanino, you determine your career path. This means it's possible to pursue challenges you are passionate about, in industries you care about. Armanino is proud to be among the top 20 Largest Accounting and Consulting Firms in the Nation and one of the Best Places to Work. We have a community of resources that are ready and willing to support your ideas, build your skills and expand your professional network. We want you to integrate all aspects of your life with your career. At Armanino, we know you don’t check-out of life when you check-in at work. That’s why we’ve created a unique work environment where your passions, work, and family & friends can overlap. We want to help you achieve growth by giving you access to a network of smart and supportive people, willing to listen to your ideas.

Job Responsibilities

• Manage end-to-end payroll processing and compliance for a diverse client base, including multi-state payroll, tax filings, and employee lifecycle events (onboarding, terminations, etc.).
• Deliver exceptional client service on time and on budget, ensuring accuracy and timeliness.
• Serve as a trusted advisor to client executives, regularly communicating on payroll issues, support needs, and project deliverables.
• Maintain accurate records and historical payroll documentation; prepare audit-ready reports and correspondence as needed.
• Support implementation of best practices for payroll operations and identify opportunities for process improvements and innovations.
• Actively contribute to team knowledge, methodology, and performance coaching; may oversee and mentor junior team members.
• Participate in client onboarding, scoping, pricing, and change order support in collaboration with engagement managers.
• Track billable hours (target of 75%) and assist with billing preparation, including out-of-scope service documentation.
• Attend relevant industry/networking events and stay up to date on changes in payroll legislation and trends.

Requirements

• Bachelor’s degree in a payroll-related discipline, business, or equivalent experience required.
• Minimum 5 years’ of experience managing all facets of payroll operations.
• Proven ability to work independently and manage priorities and deadlines effectively.
• Experience with payroll systems such as ADP, Paychex, Gusto, or similar platforms.
• Strong Microsoft Excel skills, including formulas, VLOOKUP, and pivot tables.
• Strong attention to detail and ability to perform accurate arithmetic calculations.
• Ability to maintain accurate and organized electronic payroll records.
• Effective written and verbal communication skills with clients and vendors.
• Ability to work under pressure and meet deadlines with minimal supervision.
• Flexibility to work from home while collaborating in person half the time.

Preferred Qualifications

• CPP (Certified Payroll Professional) or other relevant certification.

“Armanino" is the brand name under which Armanino LLP and Armanino Advisory LLC, independently owned entities, provide professional services in an alternative practice structure in accordance with law, regulations, and professional standards. Armanino LLP is a licensed independent CPA firm that provides attest services, and Armanino Advisory LLC and its subsidiary entities provide tax, advisory, and business consulting services. Armanino Advisory LLC and its subsidiary entities are not licensed CPA firms.

Armanino provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Armanino complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Harassment Policy

Armanino expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Armanino employees to perform their job duties may result in discipline up to and including discharge.

Recruitment & Referral Policy

Armanino does not accept unsolicited candidates, referrals, or resumes from any staffing agency, recruiting service, sourcing entity, or third-party paid service at any time. Any referrals, resumes, or candidates submitted to Armanino or any employee or owner of Armanino without a pre-existing agreement signed by both parties covering the submission will be considered the property of Armanino and not subject to any fees or charges. For existing agreements, a role must be approved and open to external search; otherwise, unsolicited and unapproved submittals and referrals will be considered Armanino property and free of fees. In addition, Talent Acquisition is the sole point of contact, and contacting others in our organization without Talent Acquisition’s knowledge will result in termination of contract.

Compensation

Compensation may vary based on skills, role, and location. Eligible employees at certain levels can participate in a discretionary long-term financial incentive plan, subject to plan participation rules.

Benefits

Armanino has a robust offering of benefits, including:

• Medical
• dental
• vision
• Generous PTO plan and paid sick time
• Flexible work arrangements
• 401K with Profit Sharing
• Wellness program
• Generous parental leave
• 11 paid holidays

Location-Based Hiring Policies

For positions based in San Francisco, consistent with the SF Fair Chance Ordinance, an arrest and conviction record will not automatically disqualify a qualified applicant from consideration. For Individuals who would be working within the City of Los Angeles, Armanino will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

To view our Consumer Notice at Collection for job applicants, please visit: https://www.armanino.com/terms/ccpa-employee-notice/

We have a community of resources that are ready and willing to support your ideas, build your skills and expand your professional network. Armanino is one of the top 25 largest independent accounting and business consulting firms in the United States. We are a nationwide leader serving privately held companies and private individuals, as well as nonprofit organizations and public entities.