Payroll Manager, Day Shift, Payroll

Adventist HealthCare; Gaithersburg (MD); Hybrid; USD 89,000 - 134,000; Full time

Benefits offered by this job

Medical, Prescription, Dental, Vision

Employer-paid disability & life

401(k) with company match

Paid time off

Tuition Reimbursement

Free Employee parking

Job summary

Adventist HealthCare in Gaithersburg, MD is seeking an experienced Payroll Manager to lead the payroll function for 6,500+ employees. You will oversee bi-weekly payroll processing, ensure compliance with federal and multi-state regulations, and manage a team of payroll staff.

You will serve as the primary liaison between Workday and UKG, coordinate with ADP for tax filings, review off-cycle payments, and partner with HR and Benefits to keep data accurate and audit-ready.

Qualifications

• Candidate has relevant Bachelor's degree or equivalent experience in payroll.
• 5+ years of progressive payroll experience, including supervision.
• Experience with Workday, UKG/Kronos, and ADP in a multi-site healthcare setting.

Responsibilities

• Oversee end-to-end bi-weekly payroll for 6,500+ employees, ensuring accuracy and compliance.
• Supervise, train, and develop payroll staff.
• Act as the payroll liaison between Workday and UKG; ensure data integrity.
• Coordinate with ADP for tax filings and compliance reporting.
• Review off-cycle payments, adjustments, and manual checks.
• Partner with HR/Benefits to maintain accurate employee data and audit readiness.

Skills

Payroll processing

Regulatory compliance

Staff supervision

Systems integration

Communication

Analytical skills

Education

Bachelor's degree in Accounting, Finance, HR

Tools

Workday

UKG Kronos

ADP

Job description

Support CenterIf you are a current Adventist HealthCare employee, please click this link to apply through your Workday account.Adventist HealthCare seeks to hire an experienced Payroll Manager for our Payroll Department who will embrace our mission to extend God’s care through the ministry of physical, mental, and spiritual healing.As a Payroll Manager, you will:• Oversee end-to-end processing of bi-weekly payroll for 6,500+ employees, ensuring accuracy, timeliness, and compliance with federal and various state regulations.• Supervise, train, and develop payroll staff, managing workload distribution, performance, and professional growth.• Serve as the primary payroll liaison between Workday (payroll/ERP) and UKG (timekeeping and scheduling), ensuring data integrity and smooth interfacing between the two systems.• Coordinate with ADP to ensure accurate and timely tax filings, payments, and compliance reporting at the federal and state levels.• Review and approve off-cycle payments, adjustments, and manual checks prior to processing.• Research and resolve escalated payroll discrepancies, including tax withholding questions, retroactive pay, garnishments, and other voluntary deductions.• Partner with HR, Benefits, Compensation, and UKG Support teams to ensure changes to employee data (new hires, terminations, transfers, leaves) are reflected accurately and on schedule for payroll.• Maintain and enforce internal controls and standard operating procedures for the payroll function, including segregation of duties and audit readiness.• Support system releases and testing related to Workday and UKG payroll and timekeeping functionality; identify and help implement process improvements.• Ensure compliance with wage and hour laws (including FLSA), multi-state tax requirements, and healthcare-industry-specific pay practices (e.g., shift differentials, PTO, on-call pay).• Respond to payroll audits (internal and external) and provide documentation and analysis as needed.Qualifications include:• Bachelor's degree in Accounting, Finance, Human Resources, or a related field, or equivalent combination of education and experience.• 5+ years of progressive payroll experience, including at least 2 years in a supervisory or lead capacity.• Hands-on experience processing payroll in Workday.• Experience with timekeeping/scheduling systems such as UKG (Kronos/UKG Dimensions) and integrating time data into payroll.• Working knowledge of payroll tax compliance and experience coordinating with a third-party tax service provider such as ADP.• Strong understanding of federal and multi-state payroll tax regulations and wage and hour law (FLSA).• Demonstrated ability to lead, coach, and develop a team.• Excellent analytical, organizational, and problem-solving skills, with high attention to detail.• Strong written and verbal communication skills, with the ability to explain payroll matters clearly to employees at all levels.Preferred:• Certified Payroll Professional (CPP) designation.• Prior payroll experience in a healthcare or other complex, multi-site organization.• Experience supporting Workday releases, testing, or configuration related to payroll.Work Schedule:Employment Type: Full-timeHours per Week: 40 hours/weekTypical Daily Schedule: 8 am-5 pm Monday through FridayShift Type: Day Shift-Hybrid ScheduleHoliday Requirements: Follow the company holiday calendarPay Range:$89,356.80 - $134,035.20If the salary range is listed as $0 or if the position is Per Diem (with a fixed rate), salary discussions will take place during the screening process.Under the Fair Labor Standards Act (FLSA), this position is classified as:United States of America (Exempt)At Adventist HealthCare our job is to care for you.We do this by offering:Work life balance through nonrotating shiftsRecognition and rewards for professional expertiseFree Employee parkingMedical, Prescription, Dental, and Vision coverage for employees and their eligible dependents effective on your date of hireEmployer-paid Short & Long-Term Disability, Basic Life Insurance and AD&D, (short-term disability buy-up available)Paid Time OffEmployer retirement contribution and match after 1-year of eligible employment with a 3-year vesting periodVoluntary benefits include flexible spending accounts, legal plans, and life, pet, auto, home, long term care, and critical illness & accident insuranceSubsidized childcare at participating childcare centersTuition ReimbursementEmployee Assistance Program (EAP) supportAs a faith-based organization, with over a century of caring for the communities in the Maryland area, Adventist HealthCare has earned a reputation for high-quality, compassionate care. Adventist HealthCare was the first and is the largest healthcare provider in Montgomery County.If you want to make a difference in someone’s life every day, consider a position with a team of professionals who are doing just that, making a difference.Join the Adventist HealthCare team today, apply now to be considered!COVID-19 VaccinationAdventist HealthCare strongly recommends all applicants to be fully vaccinated for COVID-19 before commencing employment. Applicants may be required to furnish proof of vaccination.Tobacco and Drug StatementTobacco use is a well-recognized preventable cause of death in the United States and an important public health issue. In order to promote and maintain a healthy work environment, Adventist HealthCare will not hire applicants for employment who either state that they are nicotine users or who test positive for nicotine and drug use.While some jurisdictions, including Maryland, permit the use of marijuana for medical purposes, marijuana continues to be classified as an illegal drug under the federal Controlled Substances Act. As a result, medical marijuana use will not be accepted as a valid explanation for a positive drug test result.Adventist HealthCare will withdraw offers of employment to applicants who test positive for Cotinine (nicotine) and marijuana. Those testing positive are given the opportunity to re-apply in 90 days, if they can truthfully attest that they have not used any nicotine products in the past ninety (90) days and successfully pass follow-up testing. ("Nicotine products" include, but are not limited to: cigarettes, cigars, pipes, chewing tobacco, e-cigarettes, vaping products, hookah, and nicotine replacement products (e.g., nicotine gum, nicotine patches, nicotine lozenges, etc.).Equal Employment OpportunityAdventist HealthCare is an Equal Opportunity/Affirmative Action Employer. We are committed to attracting, engaging, and developing the best people to cultivate our mission-centric culture. Our goal is to have a welcoming, equitable, and safe place to work and grow for all employees, no matter their background. AHC does not discriminate in employment opportunities or practices on the basis of race, ethnicity, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, pregnancy and related medical conditions, protected veteran status, or any other characteristic protected by law.Adventist HealthCare will make reasonable accommodations for applicants with disabilities, in accordance with applicable law. Adventist HealthCare is a religious organization as defined under applicable law; however, it will endeavor to provide reasonable accommodations for applicants’ religious beliefs.Applicants who wish to request accommodations for disabilities or religious belief should contact the Support Center HR Office.