Payroll Manager

Liberty Personnel Services, Inc.; Pittsburgh (Allegheny County); Hybrid; USD 125,000 - 160,000; Full time

Job summary

A recruitment firm is seeking a Payroll Manager for a law firm in Pittsburgh to lead payroll functions, ensuring compliance with tax regulations. Responsibilities include managing multi-state payrolls, partner compensation complexities, and conducting audits. Ideal candidates should have 7+ years of payroll experience, preferably in a law firm, and a Bachelor’s degree in a related field. Proficiency in payroll software and advanced Excel skills are crucial. This is a hybrid position with a salary range of $125-160k.

Qualifications

• A minimum of 7+ years of progressive payroll experience, with at least 3 years in a leadership capacity.
• Previous experience within a law firm environment is required.
• CPP (Certified Payroll Professional) is strongly preferred.

Responsibilities

• Oversee the end-to-end processing of multi-state payrolls for all attorneys, administrative staff, and partners.
• Manage the unique complexities of partner compensation.
• Ensure firm-wide compliance with federal, state, and local tax regulations.
• Lead the maintenance and enhancement of the firm’s payroll systems.
• Conduct regular internal audits to ensure data integrity.

Skills

Expert-level proficiency in payroll software

Advanced Microsoft Excel skills

Understanding of partner capital accounts

Knowledge of professional services billing structures

Education

Bachelor’s degree in Accounting, Finance, Business Administration, or related field

Tools

ADP

Workday

Dayforce

UKG

Job description

Payroll Manager - Law Firm - $125-160k - Hybrid

The Payroll Manager will lead the strategic execution, compliance, and administration of the firm’s payroll functions. This role ensures all legal and non-legal staff are paid accurately and on time while maintaining strict adherence to multi-state and international tax regulations. The Manager acts as a key advisor to leadership regarding partner distributions, associate base-pay adjustments, and the integration of complex bonus structures within a legal environment.

Key Responsibilities

Payroll Strategy & Execution: Oversee the end-to-end processing of multi-state payrolls for all attorneys, administrative staff, and partners.

Partner Distributions: Manage the unique complexities of partner compensation, including draws, tax distributions, and K-1 related withholdings.

Compliance & Tax Management: Ensure firm-wide compliance with federal, state, and local tax regulations, including payroll tax filings, W-2/1099 production, and "nexus" issues related to traveling attorneys.

System Optimization: Lead the maintenance and enhancement of the firm’s payroll systems, ensuring seamless integration with time-entry and HRIS platforms.

Audit & Reporting: Conduct regular internal audits to ensure data integrity. Lead the preparation of payroll-related reports for the Finance, Tax, and Benefits departments.

Associate Cycles: Partner with the Compensation team to execute annual lockstep increases, ensuring precise adjustments for associate classes and bonus payouts.

Policy Development: Establish and document standard operating procedures (SOPs) for payroll to ensure continuity and risk mitigation.

Required Qualifications

Experience: A minimum of 7+ years of progressive payroll experience, with at least 3 years in a leadership capacity.

Industry Knowledge: Previous experience within a law firm environment is required. Candidates must understand partner capital accounts, associate lockstep models, and professional services billing structures.

Education: Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.

Technical Skills: Expert-level proficiency in payroll software (such as ADP, Workday, Dayforce or UKG) and advanced Microsoft Excel skills, including VLOOKUPs, pivot tables, and data modeling.

Certification: CPP (Certified Payroll Professional) is strongly preferred.

To apply, please send your resume and references to [e-mail].

Liberty Personnel Services, Inc.
1001 Conshohocken State Rd, Suite 2-410