Payroll Lead

F. Schumacher & Co.

Bethlehem (Northampton County)

On-site

USD 110,000 - 140,000

Full time

3 days ago

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Benefits offered by this job

Corporate Annual Profit Sharing

401K Plan

Medical Coverage

Vision Coverage

Health Savings Account (HSA)

TELADOC

PTO 20 Days

Job summary

F. Schumacher & Co. in Bethlehem, PA, seeks a Payroll Lead to own end-to-end payroll operations within the Treasury team. You will drive the Rippling implementation, manage UKG processing for 500+ employees, and ensure accurate registrations and filings across multiple states.

The role requires hands-on payroll experience, strong regulatory knowledge, and excellence in data accuracy. It offers a pathway to grow with a design-forward company in a dynamic environment.

Qualifications

5–10 years of progressive payroll experience, including end-to-end processing for 500+ employees.
Hands-on experience running payroll in Rippling.
Multi-state payroll experience with state/local tax registrations and reconciliations.
Strong knowledge of federal, state, and local payroll regulations.
Proficiency in MS Windows and Excel; advanced Excel for audits and reconciliations.
Excellent communication and ability to meet fixed payroll deadlines.

Responsibilities

Run the full payroll cycle for 500+ employees, from data intake through final approval.
Enter all payroll transactions in UKG, including hires, terminations, pay changes, bonuses, commissions and deductions.
Maintain accurate employee profiles in UKG (pay, tax, direct deposit, deductions).
Prepare pre- and post-payroll audits and variance reports; resolve discrepancies before payroll is finalized.
Process off-cycle, manual and final paychecks in line with state final-pay requirements.
Own state and local payroll tax registrations and reconciliations; respond to tax notices.

Skills

Payroll processing

Rippling

Multi-state payroll

Payroll regulations

Excel

Education

Bachelor's degree in Finance/Accounting/Business

CPP or FPC certification

Tools

UKG Pro

Rippling

Expensify

Concur

Job description

F. Schumacher & Co. is an innovative interior design company that is disrupting the $150 billion -dollar global interior design industry. We are a technological leader on the design frontier, constantly pushing boundaries and striving for excellence. With over 500+ employees and growing, we are driven by a shared belief that design transforms life. We are dedicated to the mission of helping our customers “celebrate the feeling of home”. Schumacher designs and produces some of the most beautiful fabrics, wallcoverings, trims, furniture, and accessories in the world. Our portfolio of products is broad, but they are united by a passion for design, a thirst for what is next, an appreciation for what’s come before, a drive to make our products with enormous care and attention for detail. Schumacher is a globally recognized company with a myriad of showrooms both domestically and internationally.

Our competitive advantage in the industry is the people. We believe that our employees are our most important assets. F. Schumacher & Co is deeply anchored in our company core values which are as follows:

Take Ownership & Accountability
Be Solutions-Oriented
Demonstrate Courage

We empower our employees to live these values daily because we understand how it will positively impact the customer's journey. F. Schumacher & Co., also known as FSCO, is the parent company to many brands within our portfolio.

About the Role

Our Finance department is looking to add a dynamic Payroll Lead to the Treasury team, reporting to the Treasury Manager. This role will play a key part in two transitions. First, you will help implement Rippling as our new payroll, corporate card, expense reimbursement, and travel system. Second, you will help close out a former entity in each state where it operates, partnering with Finance on final payment remittances.

This is a hands‑on role: you will process every pay run, own payroll tax registration and reconciliation, keep employee records accurate, and manage the company’s corporate card, reimbursement, and travel programs. We are looking for someone with a genuine interest in payroll, finance, and design and who understands the nature of handling sensitive employee information. The ideal candidate is detail‑driven, works independently from day one, and is comfortable in a period of change.

This position does not have direct reports, but this role is built to grow with the business in scope, team size, and influence on how payroll operates.

Key Responsibilities

End-to-end payroll processing (UKG)

Run the full payroll cycle for 500+ employees, from data intake through final approval and funding.
Enter all payroll transactions in UKG, including new hires, terminations, pay changes, bonuses, commission, incentives, deductions, garnishments and off‑cycle payments.
Maintain accurate employee profiles in UKG, including pay, tax, direct deposit and deduction setups.
Prepare and review pre‑ and post‑payroll audits and variance reports; resolve discrepancies before payroll is finalized.
Process off‑cycle, manual and final paychecks in line with state final‑pay requirements.
Respond to employee and manager payroll questions promptly and accurately.

Payroll tax registration and reconciliation

Own state and local payroll tax registrations, including new account setups, rate updates and agency correspondence.
Reconcile payroll tax filings and payments against payroll registers and agency records each pay period and quarter.
Research and resolve tax notices, penalties and account discrepancies.
Support Q4 and year‑end close, including W‑2 preparation and review.

Rippling payroll implementation

Assist with pay runs during the transition, including any parallel runs between UKG and Rippling.
Help gather, validate and map data for migration, such as employee records, earnings and deduction codes, tax setups and year‑to‑date balances.
Test payroll results in Rippling and reconcile them against UKG output.
Help document new payroll processes and controls for the team.
Keep registrations up to date in both UKG and Rippling.
In January, work on the transition of POA and TPA to Rippling.

Former entity termination

Help close out the former entity in each operating state, including payroll tax account closures and final filings.
Work with Finance on payment remittances to tax agencies and other payees tied to the former entity.
Track closure status by state and elevate open items or risks.

Rippling spend & travel

Be responsible for the corporate card program, including issuing new and replacement cards, cancelling cards, and booking journal entries for card transactions
Process biweekly expense reimbursements to employees
Manage a shared inbox for employee inquiries about expense reimbursements, corporate cards, and travel
Assist with additional projects and reporting as needed
Respond to and manage all inquiries in a timely and professional manner, ensuring accuracy of information
Demonstrate passion for excellence in providing the best customer experience

Required qualifications

5-10 years of progressive payroll experience, including end‑to‑end processing for 500+ employees
Hands‑on experience running payroll in Rippling.
Multi‑state payroll experience, including state and local tax registration, filings and reconciliation.
Strong knowledge of federal, state and local payroll regulations, including final‑pay rules.
Proven ability to reconcile payroll registers, tax filings and general ledger entries.
Proficiency in MS Windows and Office suite
Advanced Excel skills (VLOOKUPs, pivot tables) for audits and reconciliations.
High attention to detail, sound judgment with confidential data and the ability to meet fixed payroll deadlines.
Excellent communication skills, both verbal and written
Ability to handle multiple tasks and change direction based on business needs
Comfortable working across multiple systems
High level of ownership, accountability and initiative

Preferred qualifications

Bachelor’s degree in Finance, Accounting, Business, or other related field
Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC)
Experience with UKG Pro or other similar payroll systems
Experience closing out an entity, including payroll tax account closures across multiple states
Year‑end payroll experience, including W‑2 processing
Experience overseeing a corporate card program and their online portals, such as Rippling, Amex, or JPMorgan PaymentNet
Experience processing expense reimbursements with an expense reimbursement system, such as Rippling or Expensify
Experience managing a company travel system, such as Rippling or Concur
Experience managing a team or direct report

Benefits Package

Your well‑being is our top priority. Our benefits and total compensation are designed for the whole person, caring for both you and your family.