Payroll Distribution Specialist - WA - On Site

Namely; Renton (WA); On-site; USD 23,598 - 27,593; Part time

Benefits offered by this job

Health Insurance

401(k) with company match

Paid Time Off

Job summary

Namely is seeking a Payroll Distribution Specialist in Renton, WA, to manage payroll printing and packaging for client satisfaction. You'll assemble packages, operate office equipment, and ensure compliance with security procedures.

The ideal candidate should have strong communication and organizational skills, with a high school diploma and experience in administrative tasks. Benefits include health insurance and a retirement plan.

Qualifications

• 1+ years of experience with administrative and clerical procedures.
• Familiarity with cloud-based printing solutions is recommended.
• High attention to detail to ensure accuracy.

Responsibilities

• Assemble payroll packages according to client numbers for delivery.
• Inspect printed payroll checks and sort packages for delivery.
• Operate various office equipment to ensure timely processing.

Skills

Communication skills

Detail-oriented

Organizational skills

Proficient in MS Office

Problem-solving

Education

High School Diploma or equivalent

Tools

MS Office

Cloud-based printing solutions

FedEx

UPS

Job description

We are a proud work-from-office company. If you're ready to work on-site in a dynamic, global company, we'd love to hear from you.

About Us

Vensure Employer Solutions provides HR technology and service solutions to businesses worldwide.

Position Summary

The Payroll Distribution Specialist ensures client satisfaction by managing the printing and packaging of all payrolls for the entire company client base.

Compensation

$17.13 / hour - $20.03 / hour

Essential Duties And Responsibilities

• Assemble payroll packages according to client number and prepare them for delivery to meet quality and production timelines. Packages include registers, department reports, worksheets, liability reports, checks, vouchers, and miscellaneous reports.
• Operate various office equipment (mail and shipping PCs, printers, sealers, etc.) to ensure timely processing of payrolls or client packages.
• Inspect printed payroll checks, sort, and package for pickup and/or delivery.
• Coordinate and perform timely daily posting of mail and overnight labels to schedules.
• Complete all package confirmations and checklists to maintain accurate tracking and security of package flow and location.
• Comply with all security and audit procedures to protect client information.
• Record and escalate issues to appropriate parties to prevent missing or incorrect output.
• Stage packaging supplies as necessary to maintain production readiness.
• Load and unload required paper stock to ensure printers run at optimal performance.
• Coordinate and perform timely daily processing and printing on multiple platforms.
• Coordinate computer processing jobs and monitor processes to ensure successful completion.
• Perform other duties as assigned or apparent.
• Build, maintain, and promote relationships with team members and peers across disciplines to coordinate communication and services affecting clients.
• Attend webinars and training to stay up to date on best practices related to the company and department.
• Complete projects and other duties assigned by supervisor.

Knowledge, Skills, and Abilities

• Flexible to accept various assignments within the print room, including operating different equipment and learning new systems.
• Effectively work with internal departments.
• Excellent communication skills, able to adapt messaging for different audiences.
• Proficient in MS Office, including Excel and Outlook.
• Make sound judgment calls when faced with situations or problems.
• Learn new software applications quickly.
• Strong work ethic and a team player.
• High degree of professionalism and enthusiasm.
• Excellent customer service, time management, and organizational skills.
• Detail-oriented with the ability to review printed documents for quality standards.

Education & Experience

• High School Diploma or equivalent.
• 1+ years of experience with cloud-based printing solutions (recommended but not required).
• 1+ years of experience with administrative and clerical procedures.
• Knowledge of HR Pyramid (recommended but not required).
• Knowledge of Prism HR (recommended but not required).
• Proficiency with Windows applications, typing, and keyboard skills.
• Familiarity with FedEx, UPS, and other courier services.

Physical Demands

• Predominantly sedentary work with long periods at a desk or computer.
• Frequent use of hands and fingers to operate computer keyboards, mice, printers, sealers, and mail machines.
• Ability to stand, walk, and move between workstations for extended periods, including occasional bending, reaching, and repetitive motions.
• Inspect printed payroll checks and documents for accuracy and quality.
• Frequent lifting, carrying, and loading of paper stock and packaging materials (typically up to 30 lbs).

Mental Demands

• Strong attention to detail and high concentration to ensure accuracy and compliance with security and audit procedures.
• Problem‑solving ability and prompt escalation of issues.
• Multitasking with multiple tasks and projects under tight deadlines.
• Quick learning and adaptation to new software applications and equipment.
• Stress management, maintaining composure in client‑related situations.

Communication Demands

• Interpersonal skills for building relationships and communicating with employees, managers, clients, and external vendors.
• Customer‑service orientation when coordinating with internal stakeholders to ensure timely and accurate payroll distribution.
• Cultural sensitivity and awareness when communicating with diverse backgrounds.
• Written communication: prepare clear and concise documentation, emails, and notes.
• Verbal communication: provide clear information to internal departments, report discrepancies, confirm package details, and maintain accurate tracking.

Environmental Conditions

The role is primarily in an office or print room environment with exposure to printers, mail machines, and other office equipment. Moderate noise from printing and sealing machines, occasional interruptions from team communication and equipment alerts. Generally climate‑controlled, although some areas near equipment may be warmer due to machine operation.

Benefits

• Health Insurance: Medical, dental, and vision coverage.
• Retirement Plan: 401(k) with company match.
• Paid Time Off: PTO, holidays, parental leave, and sick leave as required by applicable state law.
• Life insurance, short‑term disability, long‑term disability, employee assistance program (EAP), flexible spending account (FSA), health savings account (HSA), identity‑theft protection, critical illness, accident, cancer, hospital protection, legal and pet insurance.