PAYROLL COORDINATOR

Fox Rent A Car Inc.; Tulsa (OK); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Medical

Vision

Dental

401k

Employee discounts

Referral bonus

Life Insurance

AD&D Insurance

FSA

Parental leave

Employee assistance program

Job summary

Fox Rent A Car Inc. is seeking a Payroll Coordinator with 3–4 years of payroll experience to manage biweekly multi-state payroll using ADP Workforce Now. The role emphasizes accuracy, confidentiality, and handling high-volume inquiries from the field operations team.

Responsibilities include processing pay-related paperwork, reconciling timecards, generating payroll reports, and ensuring proper withholding and deductions. Workday experience is a plus in a fast-paced environment.

Qualifications

• AA or higher in accounting or business is highly desired.
• Bachelor’s degree preferred.
• 3–4 years of payroll experience required.
• Minimum 3–4 years of ADP Workforce Now Payroll processing experience for multi-state payroll.

Responsibilities

• Prepare biweekly multi-state payroll for transmission to ADP Workforce Now.
• Process all pay-related paperwork including timesheets and check requests.
• Balance timecards with the payroll system.
• Run payroll reports and review discrepancies before payroll completion.
• Ensure correct withholding and employee deductions.

Skills

Excel

MS Word

Attention to detail

Written and verbal communication

Education

AA in accounting or business

Bachelor’s degree

Tools

ADP Workforce Now

Workday

Job description

Job Description Where every paycheck lands right, on time, every time. At Fox Rent A Car, our Accounting Department distinguishes itself through a limitless mindset, partnering strategically with the business to deliver financial insights while pursuing efficiency and innovation in everything we do. Our Payroll Coordinator brings that same limitless mindset, someone who treats accuracy as a point of pride, stays cool under a heavy call volume, and sees every biweekly cycle as one more chance to get it exactly right for the people counting on that paycheck.

Your Primary Focus Is To:

• Prepare biweekly multi-state payroll for transmission to ADP Workforce Now
• Process all pay-related paperwork including timesheets and check requests.
• Balance timecards pay batch totals from the time and attendance system to the payroll system.
• Run payroll reports and review any discrepancies prior to the completion of payroll.
• Ensure that the calculation of withholding and other employee deductions is accurate.
• Prepare and process garnishments, support orders, and tax levies.
• Handle heavy call volume on inquiries from the field operations team.
• Audit payrolls register for payroll submission.
• Perform internal audits of employee pay records, tax information, and related documents and reconcile totals.
• Assist in the completion of the internal and external payroll tax and accounting audits.
• Process adjustments related to quarter-to-date or year-to-date information.
• Prepare all information/adjustments needed for W-2 processing and issuance.
• Verify compliance with federal and state payroll requirements including taxation matters.
• Process final pay for terminated employees.
• Troubleshoot time clock issues with the field operations team and E-Time
• Contribute to team efforts by accomplishing related duties and/or special projects as needed.
• Other duties may be assigned.

Education & Experience:

• An AA degree in accounting or business is highly desired.
• A bachelor’s degree is preferred.
• A minimum of 3-4 years of payroll experience.
• Minimum 3-4 years of ADP Workforce Now Payroll processing Experience processing multi-state payroll required.
• Workday experience a plus.

Skills & Strengths:

• Proficiency with Excel and MS Word required.
• Impeccable accuracy and attention to detail with excellent organizational skills
• Strong verbal, written, and interpersonal skills.
• Ability to work well under pressure, prioritize work and meet frequent deadlines.
• Ability to maintain strict confidentiality of information handled.
• Ability to work independently and as a team member with minimal supervision.
• 10-key by touch required.

We Offer:

• Medical
• Vision
• Dental
• 401k
• Employee Discounts
• Referral bonus
• Company-paid Life Insurance
• Company-paid AD&D Insurance
• Flexible spending account
• Parental leave
• Employee assistance program

We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. Accordingly, all members of society, irrespective of age, color, gender, sex, gender identity or expression, disability, sexual orientation, race, national origin, religion, genetic information, veteran status, marital status, citizenship status, belief, or any other protected characteristic, are encouraged to apply to join our team. All aspects of employment, including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We are committed to complying with the Americans with Disabilities Act and all applicable state and local disability laws, and reasonable accommodations are available upon request for both candidates and employees.

Europcar Mobility Group Europcar Mobility Group is a global mobility player, with 75 years of mobility services expertise and a leading position in Europe. “We help to change the way you move” is what we stand for and brings us together. We offer to individuals and businesses a wide range of car and van rental services, be it for a few hours, a few days, a week, a month or more, on-demand or on subscription, relying on a fleet of more than 250.000 vehicles, equipped with the latest engines including an increasing share of electric vehicles. Our brands address differentiated needs, use cases and expectations: Europcar® - a global leader of car rental and light commercial vehicle rental, with a premium positioning, Goldcar® - a frontrunner at providing low-cost car rental services in Europe, and Fox-Rent-A-Car®, one of the main players in the car rental market in the US, with a 'value for money' positioning.

Customers’ satisfaction is at the heart of the Group’s ambition and that of our more than 8,000 employees, everywhere we deliver our mobility solutions, thanks to a strong network in over 130 countries. More info at: www.europcar-mobility-group.com

At the end of the 19th century, the car was a luxury reserved for the elite, but interested everyone, attracting crowds: in 1898, the first car show was held in Paris. Car rental will see the light a few years later, across the Atlantic, but its development will be stopped by the first and then by the Second World Wars.

In the aftermath of the war, a Parisian entrepreneur revived the idea: “If you can’t afford to buy a car, why not rent one when you need it?”. His name was Raoul-Louis Mattei and in 1949, he created "L'Abonnement Automobile": a company that would later become the Compagnie Internationale Europcars, then Europcar.

Its headquarters, located 11 rue du Champ de Mars also included a rental agency. The company's success was rapid, as car rental responded to a real need. In 1951, l’Abonnement Automobile was the first company for car rental without a driver and its fleet counted 750 4 CV. Now, the Europcar Mobility Group has over 200,000 vehicles on average in its fleet and serves 5 million customers in more than 140 countries.

But the vision our Group was founded upon remains the same, while being more relevant and promising than ever, as we are entering the usage and sharing economy era !