Payroll Coordinator

Aramark; Milford Charter Township (MI); On-site; USD 38,000 - 56,000; Full time

Job summary

Aramark is seeking a Payroll Coordinator I to support the Payroll Operations department by processing employee payment requests and ensuring timely/direct deposits and proper mailing of payments. You will perform SOX-compliant research, use UltiPro, ServiceNow, and FedEx workflows, and respond to field questions.

The role emphasizes accuracy, attention to detail, and the ability to work with multiple systems to maintain up-to-date payroll records and respond to management with actionable reports.

Qualifications

• Ability to develop relationships within the Business Service Center and with frontline employees.
• Ability to work independently in resolving issues proactively.
• Flexibility to extend hours as required to meet business demands.
• Strong teamwork and ability to perform under pressure during peak periods.
• Excellent communication with internal and external partners.

Responsibilities

• Process payment requests for employees via ServiceNow.
• Ensure payments are mailed or deposited correctly via FedEx or USPS.
• Maintain electronic archive files related to employee payments.
• Reconcile end-of-day reporting for checks entered in UltiPro.
• Provide end-of-day tracking reports and payment research for management.

Skills

Customer service

Independent work

Organizational skills

Communication

Team player

Education

High School diploma or greater

Tools

UltiPro

ServiceNow

FedEx

Microsoft Office

Job description

The Payroll Coordinator I position supports the Payroll Operation’s department by performing tasks related to employee/payroll payments. Duties will include processing field requests related to payroll payments. This position ensures all payments are accurately shipped and/or processed via direct deposit. Additional responsibilities include performing research analysis for the field, Payment Services, and management. Must leverage all appropriate systems, and non-systems controls to ensure compliance with Aramark’s Payroll Sarbanes‑Oxley policies (SOX).

Job Responsibilities

• Uses personal computer and various Aramark systems application including, but not limited to Ultimate Software, FedEx, ServiceNow, and Well Fargo – CEO
• Maintains all electronic archive files relating to employee payments
• Accountable for all FedEx responsibilities for instant checks and local payrolls
• Completes research analysis and responds to questions/concerns made by Aramark employees
• Validate and process payment requests for employees via ServiceNow
• Ensure payment requests are mailed appropriately via FedEx or US Postal Service
• Conduct research in FedEx tracking system for delivery exceptions
• Responsible for keying and verifying all direct deposit entries
• Implement all payment requests returned from direct deposit files
• Reconcile end of day reporting to account for all checks entered in UltiPro
• Provide reports such as end of day tracking information, all instant checks printed daily, and FedEx for research purposes
• Research and correct accounts in UltiPro that are rejected on the Notice of Change report
• Issue payments that were originally rejected from the Notice of Change report

At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.

Qualifications

• Ability to develop relationships within the Business Service Center and with front-line employees as the need arises to provide excellent customer service
• Ability to work independently in resolving issues proactively
• Flexibility, multi-tasking, creative thinking, good business judgment, strong organizational & interpersonal skills are all needed to meet deadlines
• Must be a strong teammate, highly motivated, and able to work under pressure during peak periods
• Ability to communicate well with internal and external partners, including other locations, customers and banks
• Flexibility to extend hours as required to meet business demands
• Education – High School diploma or greater
• Strong technical skills in Microsoft office

This role may have physical demands including, but not limited to, lifting, bending, pushing, pulling and/or extended walking and standing. This role may also require uniforms and/or usage of Personal Protective equipment (PPE).

About Aramark

Our Mission

Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.

At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.

About Aramark

The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing -a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at http://www.aramarkcareers.com or connect with us on Facebook , Instagram and Twitter .