Payroll Coordinator

Metropolitan Transportation Authority; Hempfield Township (Westmoreland County); On-site; USD 55,000 - 75,000; Full time

Job summary

Metropolitan Transportation Authority in New York seeks a Payroll/Payments analyst to manage daily data for the Exception Payroll System for BLE and UTU employees. You will approve claims, maintain records, and ensure contractual rules are applied per collective bargaining agreements.

The role requires a high school diploma, 3+ years in Operations or Payroll, and strong interpersonal and communication skills.

Qualifications

• High School Diploma or GED/TASC required.
• Minimum three years related experience in Operations or Payroll.
• Strong multi-tasking and communication skills.
• Proficiency with Payroll/Denial systems on PC.

Responsibilities

• Review, analyze and approve payments for crew and timecards.
• Interpret reports from Dispatching and Absence Control for payroll.
• Run and audit Kronos payroll reports daily/weekly.
• Process claims and denials within union agreement time limits.
• Collaborate with Payroll personnel to meet payment deadlines.

Skills

Payroll processing

Data analysis

Interpersonal skills

Oral communication

Education

High school diploma

Associate degree (preferred)

Tools

Kronos

TEAMS

PeopleSoft

Job description

Salary Range/Additional Compensation Details: See Wage Progression Chart Below

Regulated/ Safety Sensitive: Non-Safety Sensitive

Union Affiliation: TCU

Closing Date (if applicable): 8/21/2026

Shift (if applicable):

Other:

About your agency:

Chartered in 1834, the Long Island Rail Road (LIRR) is the largest, busiest, and oldest continuously operating commuter railroad in the United States. In 2024, this 24/7/365 operation served 75.5 million riders on a system that stretches nearly 120 miles – from Penn Station and Grand Central Madison in Manhattan to Montauk on the eastern tip of Long Island.

JOB SUMMARY:

Daily accumulation of data utilized in the processing of payments for the Exception Payroll System for BLE and UTU employees. Evaluate and approve claims for BLE, UTU, and non-operating employees. Responsible for the maintenance of records and reports used in conjunction with the handling of the Exception Payroll System as well as data supplied for the progression of claims. Interpret and appropriately apply the contractual rules provided in the collective bargaining agreements.

DUTIES AND RESPONSIBILITIES:

Responsibilities may include but are not limited to:

• Review, analyze and approve payments for the Crew Board and timecards for operating and non-operating employees.
• Evaluate and interpret reports generated from Crew Dispatching and Absence Control Section for the Exception Payroll System.
• Run and audit daily/weekly payroll reports from Kronos to ensure payroll accuracy.
• Process claims and issue denials within the time limits provided in the various union agreements for Train, Engine Service and Non-operating employees.
• Work in close liaison with Payroll Department personnel to meet payroll and claim payment time limits.

REQUIRED EDUCATION AND EXPERIENCE:

• A High School Diploma or its educational equivalent (GED or TASC) approved by a State’s Department of Education or recognized accredited organization.
• Minimum of three years related experience in either Operations or Payroll.
• Ability to work on several tasks simultaneously.
• Ability to demonstrate excellent interpersonal and oral communication skills.
• Proficiency in PC programs for Payroll and Denial Systems.

PREFERRED QUALIFICATIONS:

• Associate degree in related field of study.
• Experience with KRONOS, TEAMS and/or Peoplesoft programs.
• Knowledge of LIRR crew assignment book and timetable.

WAGE PROGRESSION:

Wage Progression for employees Hired on or Before September 24, 2014:

Step 1 – 80% Rate of Pay – 42.368999

Step 2 – 85% Rate of Pay – 45.017062

Step 3 – 90% Rate of Pay – 47.665124

Step 4 – 95% Rate of Pay – 50.313187

Step 5 – Full Rate of Pay – 52.961249

New Wage Progression for Employees Hired After September 24, 2014:

Step 1 – New WP 80% (1st yr) – 42.368999

Step 2 – New WP 80% (2nd yr) – 42.368999

Step 3 – New WP 85% – 45.017062

Step 4 – New WP 90% (1st yr) – 47.665124

Step 5 – New WP 90% (2nd yr) – 47.665124

Step 6 – New WP 95% – 50.313187

Step 7 – New WP 100% – 52.961249

OTHER INFORMATION:

• Pursuant to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the “Commission”).
• Actual salary offers may vary based on individual work experience. The annual salary range is subject to change and may be modified at the company’s discretion.
• Employees driving company vehicles must complete defensive driver training once every three years for current MTA drivers; or within 180 days of hire or transfer for an employee entering an authorized driving position.
• Current employees must be in their current position for the 12 months immediately preceding the close date of this posting and must possess a satisfactory work history, including attendance and discipline record.
• Candidates selected for this position may be placed in a competitive or non-competitive class position based on their qualifications. Qualified candidates who are placed in a competitive class position are eligible for the 55-a Program.Please indicate in your cover letter and in the upper right corner of your resume that you would like to be considered for the position under the 55-a Program.For detailed information regarding the 55-a Program, please visit the following link https://www1.nyc.gov/site/dcas/employment/55-a-program.page
• LIRR:
• In addition to meeting the minimum requirements of the position, the selection process may include but is not limited to, a pre-screening assessment (i.e., physical, written, and/ or practical evaluation) and interview. Candidates forfeit further consideration in the process if they fail to participate in any step of the process when scheduled. Make-up dates/times will not be given. In addition, LIRR employee applicants must be in their current position for the 12 months immediately preceding the close date of this posting and must possess a satisfactory work history, including attendance and discipline record. A record of more than ten sick days without medical documentation in two of the last three years is considered unsatisfactory attendance. Not all qualified applicants are guaranteed an interview due to the competitive selection process. A medical examination and safety-sensitive drug/alcohol test may also be required.

EQUAL EMPLOYMENT OPPORTUNITY/ADA DISCLAIMER:

MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including those concerning veteran status and individuals with disabilities.

The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.

If you require reasonable accommodation for a medical condition or disability to participate in the job application or interview process, please notify your MTA representative once you have been contacted regarding the role.