Payroll Coordinator

Texas Christian University; Fort Worth (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

Texas Christian University is hiring a Payroll Coordinator to manage payroll processing, overtime, deductions, and bonuses with accurate timekeeping and record maintenance. This on-campus, in-person role operates in a business casual environment aligned with university business hours.

The position requires handling garnishments and inquiries, ensuring compliance with state and federal regulations, and collaborating with the Payroll Manager to enhance accuracy and processes.

Qualifications

• 2 years of related payroll experience.
• High School diploma or GED required.

Responsibilities

• Process biweekly and monthly payroll accurately and timely.
• Calculate overtime, deductions, and bonuses.
• Process, verify and validate hours from time and attendance system.
• Handle garnishments and child support orders.
• Verify hours for accuracy of wages and taxes.
• Respond to payroll inquiries with high level of customer service.
• Pay employees by running processes and sending electronic transfers.
• Identify and resolve payroll issues by reviewing policies.
• Update payroll records with changes in hours, exemptions, and garnishments.
• Test and implement new PeopleSoft functionality to meet needs.
• Collaborate with team to meet deadlines.
• Prepare reports on earnings, taxes, deductions, and leaves in compliance with regulations.
• Determine payroll liabilities including taxes and employer contributions.
• Follow state, federal, and university policies.
• Assist in strategy development to improve productivity and accuracy.
• Assist in checks and balances to assure accuracy.

Skills

Payroll processing

Customer service

Attention to detail

Communication skills

Education

High School diploma or GED

Associate's or Bachelor's Degree

Tools

PeopleSoft 9.1

Microsoft Office

Job description

Job Summary:

The Payroll Coordinator is responsible for preparing and executing payroll by processing pay and deductions, issuing checks and maintaining records. This role is responsible for calculating correct paychecks by determining overtime, deductions, and bonuses calculations. This is an in-person, on-campus position in a business casual work environment, with a schedule aligned with university business operations. Flexibility to work extended hours, weekends, and holidays may be required based on operational needs.s.

Duties & Essential Job Functions:

1. 1. Processes biweekly and monthly payroll accurately and timely using best practices.
2. 2. Calculates correct paychecks by determining overtime, deductions, and bonuses calculations.
3. 3. Processes, verifies and validates hours from time and attendance system.
4. 4. Processes garnishments and child support orders.
5. 5. Verifies hours for accuracy of wages and tax deductions.
6. 6. Responds to payroll inquiries from employees and managers and resolve issues with a high level of customer service and integrity.
7. 7. Pays employees by running processes, printing paychecks and sending electronic transfers to bank accounts.
8. 8. Identifies and resolves issues by examining output, researching policies and procedures, answering questions.
9. 9. Updates payroll records by entering or reviewing changes in hours worked, exemptions, deductions and garnishments.
10. 10. Analyzes, documents and resolves problems related to the payroll system (PeopleSoft 9.1). Performs regular testing of bundles and patches from PeopleSoft. Plans, tests, analyzes and implements new system functionality to meet evolving business needs.
11. 11. Collaborates with team members as necessary to ensure deadlines are met.
12. 12. Prepares reports by compiling summaries or earnings, taxes, deductions, leave, disability, and nontaxable wages, complying with state and federal regulations and international treaties.
13. 13. Determines payroll liabilities by validating the calculation of employee federal and state income and social security taxes, and employer's social security, unemployment, and workers compensation payments.
14. 14. Complies with payroll guidelines by following state, federal and university policies and procedures.
15. 15. Works closely with the Payroll Manager to develop strategies to increase productivity and accuracy.
16. 16. Assists in the development of strategies and implementation of checks and balances to assure accuracy of each payroll.
17. 17. Performs other related duties as assigned.

Required Education & Experience:

• High School diploma or GED equivalent.
• 2 years of related payroll experience.

Preferred Education & Experience:

• Associate's or Bachelor's Degree

Required Licensure/Certification/Specialized Training:

• None

Preferred Licensure, Certification, and/or Specialized Training:

• None

Knowledge, Skills & Abilities:

• Knowledge of basic accounting processes.
• Knowledge of basic research techniques.
• Knowledge of customer service techniques.
• Knowledge of international treaties and Glacier software.
• Skill in some or all components of Microsoft Office.
• Skill in keyboarding basic.
• Skill in Microsoft Windows navigations.
• Skill in effective written and verbal communication.
• Ability to work with a high degree of accuracy.
• Ability to communicate and assist international employees.
• Ability to manage multiple projects, establish and meet deadlines, and to work effectively within a cross-functional team.
• Ability to learn independently and develop proficiency with new technology and applications.
• Ability to approach decision-making and problem solving creatively.

TCU Core Competencies:

University Core Competencies definitions may be found on the Human Resources website and in the staff performance management system.

Physical Requirements (With or Without Accommodations):

• Visual acuity to read information from computer screens, forms and other printed materials and information.
• Able to speak (enunciate) clearly in conversation and general communication.
• Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions.
• Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting.
• Lifting and moving objects and equipment up to 10 lbs.

Work Environment:

• Work is indoors and sedentary and is subject to schedule changes and/or variable work hours.
• This role is an on campus, in-person position.
• There are no harmful environmental conditions present for this job.
• The noise level in this work environment is usually moderate.

Employment Values Statement:

Texas Christian University values Integrity, Engagement, Community, and Excellence in the workplace. TCU treats applicants and employees with fairness and respect. TCU hires and promotes individuals based on their qualifications and their commitment to making a positive impact on our student-centered community. TCU is an equal opportunity employer and follows all applicable employment laws. TCU fairly considers all qualified individuals, ensuring we are a workplace free from unlawful discrimination and harassment.

TCU Annual Security Report & Fire Safety Report Notice of Availability

Texas Christian University is committed to assisting all members of the campus community in providing for their own safety and security. TCU's Annual Security Report and Fire Safety Report is published in compliance with the Jeanne Clery Disclosure of Campus Security Policy & Campus Crime Statistics Act (Clery Act) and the Higher Education Opportunity Act. This report includes statistics for the previous three calendar years concerning reported crimes that occurred on campus, in certain off-campus buildings owned or controlled by the University, and on public property within, or immediately adjacent to and accessible from the campus. The statements of policy contained within this report address institutional policies, procedures, and programs concerning campus security, alcohol and drug use, crime prevention, the reporting of crimes, emergency notifications and timely warning of crimes, sexual and interpersonal violence, and personal safety at TCU. Additionally, this report outlines fire safety systems, policies and procedures for on-campus housing facilities, as well as residence hall fire statistics.

The Annual Security Report and Fire Safety Report can be found on the TCU Police Department website at https://police.tcu.edu/annual-security-report, or a paper copy of the report may be obtained by contacting the TCU Police Department at 817-257-7930, or via email at [e-mail].