Payroll Coordinator

City of Deerfield Beach; Deerfield Beach (FL); On-site; USD 42,000 - 65,000; Full time

Job summary

City of Deerfield Beach is seeking a Payroll Specialist to prepare and maintain payroll records for salaried, temporary and hourly staff, including accounts payable and utility billing related tasks. You will balance payroll, process direct deposits, and assist with tax reporting and year-end adjustments.

Responsibilities include verifying personnel actions, communicating with HR for data accuracy, and generating payroll reports while maintaining employee payroll files.

Qualifications

• Associate’s Degree in Accounting, Finance or related discipline.
• Two years of experience in bookkeeping, finance, payroll or clerical accounting.
• Must possess and maintain a valid state driver’s license.

Responsibilities

• Verifies forms for all personnel actions, checking figures for accuracy and approvals.
• Reviews payroll documentation for accuracy and makes adjustments.
• Communicates with Human Resources to ensure payroll data integrity for hires, terminations, transfers and rate changes.
• Processes special payrolls and year-end adjustments.
• Enter payroll data, balance payroll registers, and administer direct deposits.
• Prepare and distribute payroll reports and assist with tax deposits and reporting.

Job description

Summary Objective
The purpose of this position is to prepare and maintain of a variety of financial and payroll records to include Accounts Payable, Payroll, and/or utility billing functions. The primary functions of this position are maintaining payroll files, performing calculations, examining financial documents and preparing financial summary reports.
The class works under general supervision, independently developing work methods and sequences.

Essential Functions

The essential functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.

• Verifies forms for all personnel actions, checking all figures for accuracy, completeness, compliance with standard procedures, and necessary approvals.
• Reviews payroll documentation for accuracy through audit reports and makes any necessary adjustments.
• Communicates with the Human Resources Department to ensure the integrity of the payroll data including data related to new hires, terminations, transfers and rate changes. Makes updates as necessary.
• Processes special payrolls when necessary as well as perform year-end adjustments to the payroll files.
• Enter payroll data in computer system or prepare checks. Balance payroll trial register and distribute. Direct deposit administration. Complete tape process to bank. Prepares 941 tax deposit.
• Establishes, maintains and coordinates processing of automatic earnings, retro payments, leave accruals, garnishments, earning corrections and refunds for all benefits.
• Calculates overtime payments for employees.
• Compiles and compute payroll for salaried staff, temporary and hourly workers.
• Processes biweekly payroll for City employees.
• Prepare various reports, including deduction registers and payroll cost allocations. Monitor accuracy of reports.
• Tracks, monitors, and account for loan payments.
• Assists in the preparation of monthly, quarterly, and annual payroll reports, information returns and forms, and monthly sales tax returns.
• Maintains all employee payroll files.
• Researches and resolves any issues or questions from employees regarding pay, taxes, deductions and court orders.
• Generates and distributes payroll related reports to the auditors as needed.
• Reconcile and prepare daily bank deposits.
• Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

Typical Qualifications

• Associate’s Degree in Accounting, Finance or related discipline.
• Two (2) years of experience in bookkeeping, finance, payroll or clerical accounting areas or an equivalent combination of education, training and experience.
• Must possess and maintain a valid state driver’s license with an acceptable driving history.

Knowledge, Skills And Abilities

Knowledge, Skills and Abilities, Work Environment and Work Hours

• Knowledge of laws, rules and regulations controlling payroll collective bargaining personnel rules & regulations, including Fair Labor Standards Act.
• Skill in Microsoft Office Products (Word, Outlook and Excel) and payroll processing software.
• Knowledge of cash receipts, accounts payable, and special assessments.
• Skill in basic mathematics, word processing and data entry.
• Skill in providing good customer service.
• Ability to complete and accurately prepare payroll reports.
• Ability to use critical thinking skills to arrive at solutions and suggest improvements to the process.
• Ability to organize work for timely completion.
• Ability to perform a wide variety of functions, to review data for reasonableness and accuracy, and communicate effectively.
• Ability to establish and maintain effective working relationships with City officials, vendors, and the general public.

Physical Demands

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

• Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

Work Environment

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

• None.

WORK HOURS

Monday – Friday 8am- 5pm (May be required to work nights, weekends and holidays to meet the business needs of the City.)

Americans With Disabilities Act Compliance

The City of Deerfield Beach is an Equal Opportunity Employer. ADA requires the City to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

Essential Safety Functions

It is the responsibility of each employee to comply with established policies, procedures, and safe work practices. Each employee must follow safety training and instructions provided by their supervisor. Each employee must also properly wear and maintain all personal protective equipment required for their job. Finally, each employee must immediately report any unsafe work practices or unsafe conditions as well as any on-the-job injury or illnesses. Every manager/supervisor is responsible for enforcing all safety rules and regulations. In addition, they are responsible for ensuring that a safe work environment is maintained, safe work practices are followed, and employees are properly trained.

Emergency Management Responsibilities

Note: During emergency conditions, all City employees are automatically considered emergency service workers. City employees are subject to being called to work in the event of a disaster, such as hurricane, or other emergency situations and are expected to perform emergency service duties as assigned.

The City of Deerfield Beach values the service veterans and their family members have given to our country, and supports the hiring of returning service members and military spouses.

City Of Deerfield Beach 2026 Benefits Summary

HOLIDAY LEAVE

Twelve (12) days shall be the days observed by all City employees as holidays and the one (1) personal leave day shall be taken at the employee’s discretion with permission of the Department Director or their designee (once each calendar year)

New Year's DayLabor DayMartin Luther King Jr. DayVeteran's DayPresident's DayThanksgiving DayMemorial DayDay Following Thanksgiving DayJuneteenthChristmasIndependence Day Day preceding or following Christmas Day as designated by the City Manager

VACATION LEAVE

Employees Start To Accrue Vacation Leave Effective At The Start Of The First Full Month Of Employment Based On The Following Schedule

Service Time Leave Accumulated Annually Hours Maximum Accrual Hours 0 - 48 months 96 hours per year 192 49 - 108 months 112 hours per year 224 109 - 168 months 136 hours per year 272 169 months and over 176 hours per year 352

SICK LEAVE

Employees start to accrue sick leave effective at the start of the first full month of employment. Employees sick days shall be credited at the rate of eight (8) hours or one (1) working day for each month of completed service.

RETIREMENT PLAN

The City provides a defined contribution plan under Section 401(a) of the U.S. Internal Revenue Code. The City contributes eight percent (8%) of your salary as an employee, and you as an employee contribute four percent (4%) of your salary. The City has a 5-year Vesting Schedule. Vesting refers to your ownership of the money in your account. Based on your period of service completed you are gradually vested in your employer contributions: 20% in 1 year, 40% in 2 years, 60% in 3 years, 80% in 4 years and 100% upon the completion of 5 years of service. Employees may also make voluntary contributions to a 457 Deferred Compensation Plan, up to the annual limit as defined by the IRS.

EDUCATIONAL REIMBURSEMENT PROGRAM

Full-time employees are eligible to receive educational reimbursement for undergraduate and graduate coursework according to the following criteria and schedule of benefits. Employees who have completed their one (1) year of employment are eligible to participate in the Educational Reimbursement Program. With approval of the course(s) and subject to availability of funds, employees may be eligible for reimbursement (other than Master's Degree program courses) of 100% for a grade of A, 90% for a grade of B, and 75% for a grade of C. The City will provide reimbursement up to a maximum of $5,250.00 per tax (calendar) year based on current federal taxation requirements and limits, or as may be modified in future years. Per IRS regulations, tax-free benefits under an education assistance program are limited to $5,250 per employee, per year.

ANNUAL EVALUATIONS

An annual evaluation will be given on the anniversary date of employment. Annual evaluations are eligible for merit increases to commensurate with the City’s pay for performance policy of up to 3%.

DISCOUNT PROGRAMS

The City offers a variety of discount programs. The following are some areas for available discounts: Tickets at Work, Government Car Rental, Tri-Rail EDP Discount., and etc.

WELLNESS PROGRAMS

Employees on the City's medical plan may participate in the City’s Wellness Program to help offset the cost of their medical premiums. For new hires, points toward the Wellness Program can be accumulated starting from your date of hire through the last day of the year. Existing employees may begin participating in the program at any time. Please note, points will only be tallied on a calendar-year basis.

Employee Benefits Highlights

The City of Deerfield Beach provides group insurance benefits to eligible employees. The Employee Benefit Highlights Booklet provides a general summary of the benefit options as a convenient reference.

2026 Employee Benefits Highlights

Please note, the benefits listed above are subject to change. Full descriptions of each benefit listed may be found in the Employee Benefits Highlight Booklet, Employee Personnel Rules and Regulations, applicable Collective Bargaining Agreement, or by contacting Human Resources and Risk Management at 954-250-4107 or [e-mail]

Which of the following best describes your highest level of education?

• High School Diploma or Equivalent
• Some College
• Associate's Degree/Trade School/Certification
• Bachelor's Degree
• Master's Degree or higher

02
What is/was your major field of study (Associate's degree or above)?

• Accounting
• Finance
• Related Discipline
• N/A

03
This position requires a minimum of two (2) years of experience in bookkeeping, finance, payroll or clerical accounting areas or an equivalent combination of education, training and experience. Which of the following best describes your experience as indicated above? Your response must be validated by the information provided in the WORK EXPERIENCE section of your application and will be verified by Human Resources if selected.

• Less than 6 months
• More than 6 months but less than 1 year
• More than 1 year but less than 2 years
• 2 years or more

04
Have you independently processed a complete payroll cycle for an organization?

• Yes
• No

05
Approximately how many employees have you processed payroll for?

06
Which of the following payroll functions have you performed? (Select all that apply.)

• Biweekly payroll processing
• Payroll adjustments/retroactive pay
• Garnishments
• Leave accruals
• Direct deposits
• Payroll tax reporting (941s, W-2s, etc.)
• Overtime calculations
• None of the above

07
Have you processed FRS enrollments, retirement classifications, or retirement-related transactions for employees?

• Yes
• No

08
Are you available to work 40 hours per week on a Monday–Friday schedule from 8:00 a.m. to 5:00 p.m.? You may also be required to work nights, weekends, and holidays as needed to meet the City’s business needs.

• Yes
• No

09
Do you have possession of a valid Florida driver's license with an acceptable driving history? (must remain valid throughout employment)

• Yes
• No

10
Has your driver's license ever been suspended, cancelled