Payroll Coordinator

Aston Carter; Columbia (MD); On-site; USD 51,000 - 67,000; Full time

Benefits offered by this job

BeneFlex health plan credits

Fully onsite work

Job summary

Aston Carter is seeking a Payroll Coordinator for an office-based role in Columbia, MD. You will lead semi-monthly payroll, review entries for accuracy and legal compliance, and provide training and support to the payroll team.

The ideal candidate has 3-5 years of payroll experience, proficiency with Colleague ERP and Excel, and a Bachelor’s degree in Accounting/Finance/HR. This fully onsite position includes comprehensive benefits and stability.

Qualifications

• 3-5 years of payroll experience.
• Proficiency with ERP/payroll software (Colleague preferred).
• Proficient in Excel and Microsoft Office tools.
• Strong analytical thinking and problem-solving abilities.
• Excellent interpersonal and written communication skills.
• Ability to manage sensitive information with discretion and confidentiality.

Responsibilities

• Lead and oversee the processing of semi-monthly payroll for all employees.
• Review and approve payroll entries to ensure accuracy and legal compliance.
• Provide training and support to payroll team members.
• Collaborate with HR and Finance to resolve payroll issues.
• Generate and share payroll reports with leadership and stakeholders.
• Ensure payroll operations comply with applicable laws and regulations.
• Oversee payroll systems updates and testing.
• Assist with audits, reconciliations, and year-end reporting.

Skills

Payroll processing

Analytical thinking

Communication

Discretion/confidentiality

Education

Bachelor's degree in Accounting/Finance/HR

Tools

Colleague ERP

Excel

Job description

Payroll Coordinator

Job Description

Lead and oversee the processing of semi-monthly payroll for all employees, ensuring accuracy and timeliness. Review and approve payroll entries to confirm they meet internal standards and legal requirements. Provide training, support, and feedback to payroll team members, serving as a go-to resource for payroll-related questions. Work closely with HR and Finance departments to resolve any payroll issues or discrepancies. Generate and share payroll reports with leadership and other stakeholders. Ensure payroll operations comply with federal, state, and local laws and regulations. Oversee updates and improvements to payroll systems, including testing and implementation. Assist with audits, reconciliations, and year-end reporting activities.

Responsibilities

• Lead and oversee the processing of semi-monthly payroll for all employees.

• Review and approve payroll entries to confirm they meet internal standards and legal requirements.

• Provide training, support, and feedback to payroll team members.

• Work closely with HR and Finance departments to resolve payroll issues or discrepancies.

• Generate and share payroll reports with leadership and other stakeholders.

• Ensure payroll operations comply with federal, state, and local laws and regulations.

• Oversee updates and improvements to payroll systems, including testing and implementation.

• Assist with audits, reconciliations, and year-end reporting activities.

Essential Skills

• 3-5 years of payroll experience.

• Experience with any ERP or payroll software (Colleague preferred).

• Proficient in payroll software and Microsoft Office tools, especially Excel.

• Strong analytical thinking and problem-solving abilities.

• Excellent interpersonal and written communication skills.

• Ability to manage sensitive information with discretion and maintain confidentiality.

Additional Skills & Qualifications

• Bachelors degree in Accounting, Finance, Human Resources, or a related field is required.

• Familiarity with Colleague or similar Ellucian systems is a plus.

• Organizational skills.

Work Environment

• The role requires working in-office for 5 days a week.

Job Type & Location

This is a Permanent position based out of Columbia, MD.

Pay and Benefits

The pay range for this position is $51000.00 - $67000.00/yr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Howard Community College (HCC) participates in the Howard County Government Health Plans. The Health Plans have been designed to provide employees with high quality, affordable benefits. Full-time employees covered under another health plan can elect to receive a $400 annual credit in lieu of medical coverage - proof of coverage is required. Employees that waive the medical insurance but are covered as a spouse/dependent of another HCC employee are not eligible to receive this credit. This is known as a flexible benefits plan we call this plan, BeneFlex

Job Type & Location

This is a Permanent position based out of Columbia, MD.

Application Deadline

This position is anticipated to close on Nov 2, 2026.

Workplace Type

This is a fully onsite position in Columbia,MD.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] ([e-mail]) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.