Payroll Coordinator

Ulta Beauty; Bolingbrook (IL); On-site; USD 29,000 - 39,000; Full time

Benefits offered by this job

Health insurance

Dental plan

Vision plan

Life insurance

Disability benefits

Paid time off

Job summary

Ulta Beauty in Bolingbrook, IL seeks a Payroll Coordinator to handle weekly payroll processing tasks and respond to time-sensitive payroll requests. You will support the payroll team, liaise with ADP and internal partners, and help maintain accurate, confidential payroll records.

The role requires travel to the Bolingbrook, IL office 5 days/week for several hours daily, with benefits including health and retirement plans and paid time off. A 2-year degree and payroll knowledge are preferred.

Qualifications

• 2-year Associates degree preferred.
• General understanding of the payroll end to end process.
• Familiarity with payroll rules and regulations.
• ADP, ECP and UKG knowledge helpful.
• Ability to work independently and in a team environment.
• Self-motivated and independent problem solving ability.
• Strong attention to detail and audit skills.
• Ability to maintain the confidentiality of sensitive information.
• Ability to manage multiple tasks with frequent interruptions.
• Proficient in Microsoft Suite products.
• Excellent written, verbal and interpersonal skills.

Responsibilities

• Assist with processing payroll on a weekly basis, including running reports and researching missing time-card punches.
• Process some pay groups, typically smaller in size.
• Research and respond to garnishment related requests promptly.
• Respond to time-sensitive inquiries from business partners, ADP and other agencies and follow up on issues.
• Assist with data gathering, retrieve documents and files as needed.
• Prepare, edit, and update payroll reports and spreadsheets.
• Create communications regarding payroll information and due dates for distribution.
• Work with ADP to set up new stores and ensure correct address for checks/pay cards.
• Read and route mail and email; process outgoing mail daily.
• Assist Payroll Tax Analyst with monthly/quarterly requests.
• Answer associate calls professionally and route as needed.
• Collaborate with management and payroll team members across functions.

Skills

Attention to detail

Communication

Teamwork

Customer service

Education

Associate degree

Tools

ADP

UKG

ECP

Microsoft Excel

Job description

OVERVIEW

Experience something categorically different. With over 1,400 stores throughout the U.S., a thriving digital ecosystem and a growth trajectory that’s put Wall Street on notice; Ulta Beauty provides dynamic challenges for those who want to apply their financial acumen to ever-increasing levels of complexity. Professional ownership. Diverse and ever-evolving projects. Greater levels of impact. The ability to influence decisions and organizational direction. It’s all part of the daily experience of our Finance & Accounting associates.

If you want a collaborative environment where continual learning, career self-determination and trust are prioritized, where an engaged leadership provides deep levels of support and guidance, Ulta Beauty is uniquely positioned to deliver greater levels of career satisfaction. Are you up for the challenge?

THE IMPACT YOU CAN HAVE:

This position will be responsible for performing the administrative tasks of the payroll department and processing some pay groups. The Payroll Coordinator will support the payroll team by performing tasks that assist in payroll processing. This position will be responsible for researching and responding to time sensitive payroll related requests, ensuring accuracy and confidentiality. The Payroll Coordinator provides great customer service to current and former associates, field and corporate management, through verbal and e-mail communications.

YOU'LL ACCOMPLISH THESE GOALS BY:

• Assist with processing payroll on a weekly basis, which includes running reports and researching missing time-card punches.
• Process some pay groups, typically smaller in size.
• Research and respond to garnishment related requests in a timely manner.
• Respond to time-sensitive inquiries from business partners, ADP and other agencies and pro-actively follow-up on issues
• Assist with data gathering, retrieve documents and files as needed
• Prepare, edit, and update payroll reports and spreadsheets
• Create communications regarding payroll related information and due dates for distribution to field and corporate associates
• Work with ADP to set up new stores to ensure checks and wisely pay cards go to the correct address.
• Read and route incoming mail and email and process outgoing mail daily
• Assist the Payroll Tax Analyst with monthly and quarterly requests
• Answer associate phone calls with professionalism and respond or transfer the call to the appropriate payroll administrator
• Interface with management, business partners from all functional areas, employees and Payroll team members in a collaborative manner
• Document and update various payroll processes to ensure continuity, consistency and efficiency within the department
• Assist with special projects
• Perform additional tasks as assigned

THE ESSENTIALS FOR SUCESS:

• 2-year Associates degree preferred
• General understanding of the payroll end to end process
• Familiarity with payroll rules and regulations
• ADP, ECP and UKG knowledge helpful
• Ability to work independently and in a team environment
• Self-motivated and independent problem solving ability
• Strong attention to detail and audit skills
• Ability to maintain the confidentiality of sensitive information
• Ability to manage multiple tasks with frequent interruptions
• Proficient in Microsoft Suite products
• Excellent written, verbal and interpersonal skills

SPECIAL POSITION REQUIREMENTS

• This role requires travel to Bolingbrook, IL office 5 days per week at least 3-4 hours per day in office.
• Customer service focus
• Problem solving and decision making skills
• Due to Payroll processing schedule, may need to work certain holidays/weekends
• Comfortable in a fast paced, deadline oriented environment

#LI -JB2

The pay range for this position is $20.87 - $28.60 / Hour with the opportunity for eligible associates to earn additional compensation pursuant to the Company’s bonus plan. Exact pay will be based on factors including, but not limited to relevant education, qualifications, certifications, experience, level, shift, geographic location, and business and organizational needs. Full-time positions are eligible for paid time off, health, dental, vision, life and disability benefits. Part-time positions are eligible for dental, vision, life, and disability benefits. For additional information concerning our benefits, visit our Benefits and Career Development page: https://learn.bswift.com/ulta

ABOUT

At Ulta Beauty (NASDAQ: ULTA), the possibilities are beautiful. Ulta Beauty is the largest North American beauty retailer and the premier beauty destination for cosmetics, fragrance, skin care products, hair care products and salon services. We bring possibilities to life through the power of beauty each and every day in our stores and online with more than 25,000 products from approximately 500 well-established and emerging beauty brands across all categories and price points, including Ulta Beauty’s own private label. Ulta Beauty also offers a full-service salon in every store featuring—hair, skin, brow, and make-up services.

We will consider for employment all qualified applicants, including those with arrest records, conviction records, or other criminal histories, in a manner consistent with the requirements of any applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York City Fair Chance Act.

THE ESSENTIALS FOR SUCESS:

• 2-year Associates degree preferred
• General understanding of the payroll end to end process
• Familiarity with payroll rules and regulations
• ADP, ECP and UKG knowledge helpful
• Ability to work independently and in a team environment
• Self-motivated and independent problem solving ability
• Strong attention to detail and audit skills
• Ability to maintain the confidentiality of sensitive information
• Ability to manage multiple tasks with frequent interruptions
• Proficient in Microsoft Suite products
• Excellent written, verbal and interpersonal skills

SPECIAL POSITION REQUIREMENTS

• This role requires travel to Bolingbrook, IL office 5 days per week at least 3-4 hours per day in office.
• Customer service focus
• Problem solving and decision making skills
• Due to Payroll processing schedule, may need to work certain holidays/weekends
• Comfortable in a fast paced, deadline oriented environment

#LI -JB2

THE IMPACT YOU CAN HAVE:

This position will be responsible for performing the administrative tasks of the payroll department and processing some pay groups. The Payroll Coordinator will support the payroll team by performing tasks that assist in payroll processing. This position will be responsible for researching and responding to time sensitive payroll related requests, ensuring accuracy and confidentiality. The Payroll Coordinator provides great customer service to current and former associates, field and corporate management, through verbal and e-mail communications.

YOU'LL ACCOMPLISH THESE GOALS BY:

• Assist with processing payroll on a weekly basis, which includes running reports and researching missing time-card punches.
• Process some pay groups, typically smaller in size.
• Research and respond to garnishment related requests in a timely manner.
• Respond to time-sensitive inquiries from business partners, ADP and other agencies and pro-actively follow-up on issues
• Assist with data gathering, retrieve documents and files as needed
• Prepare, edit, and update payroll reports and spreadsheets
• Create communications regarding payroll related information and due dates for distribution to field and corporate associates
• Work with ADP to set up new stores to ensure checks and wisely pay cards go to the correct address.
• Read and route incoming mail and email and process outgoing mail daily
• Assist the Payroll Tax Analyst with monthly and quarterly requests
• Answer associate phone calls with professionalism and respond or transfer the call to the appropriate payroll administrator
• Interface with management, business partners from all functional areas, employees and Payroll team members in a collaborative manner
• Document and update various payroll processes to ensure continuity, consistency and efficiency within the department
• Assist with special projects
• Perform additional tasks as assigned