Payroll Compliance Specialist

Republic Services

Phoenix (AZ)

Hybrid

USD 55,000 - 75,000

Full time

7 days ago

Be an early applicant

Application generator

A complete application in a minute — tailored resume and cover letter, ready to send.

Get past ATS filters

Benefits offered by this job

Medical benefits

Dental coverage

Vision coverage

Retirement match

ESPP

PTO

Dependent care accounts

Job summary

Republic Services in Phoenix, AZ seeks a Payroll Compliance Specialist to support the Payroll Compliance team, triaging Service Now tickets and processing union benefit deductions for health, welfare, and pension programs.

The role collaborates with HR, Finance, HRIS and third-party trusts, prepares weekly union 401K reporting, and ensures compliance with CBAs, FLSA and local payroll laws in a hybrid office setting.

Qualifications

Understanding of Collective Bargaining Agreement language and interpretation.
Strong organizational, communication and customer service skills.
Experience with payroll processing or benefits administration and ServiceNow.
Attention to detail and focus in a high-volume environment.
Excel expertise: pivot tables, VLOOKUP, data queries.
FLSA knowledge and local payroll law familiarity.

Responsibilities

Run reports to obtain union benefit deductions and upload for processing.
Create union medical deductions and mass uploads per CBAs.
Remit monthly health & welfare and pension payments to third-party trusts.
Manage ServiceNow tickets related to union benefits issues.
Collaborate with HR, Finance, HRIS and union partners for inquiries.
Assist with payroll reporting for union audits and data collection.

Skills

Collective Bargaining

Organizational skills

Communication

Customer service

Attention to detail

Familiar with payroll

Tools

ServiceNow

Excel

Job description

POSITION SUMMARY: Payroll Compliance Specialist is responsible for providing administrative support to the entire Payroll Compliance team by triaging all received Service Now tickets and managing the submissions for all employee detail related to the monthly health & welfare and pension payments. The incumbent will also handle all mass union benefit deduction changes within the payroll system as well as preparing the weekly Union 401K and Supplemental Benefits reporting for payment processing and submitting its employee to the various third-party trust. The Payroll Compliance Specialist supports our employees represented by Collective Bargaining Agreements.

Principal Responsibiltiies

Run reports in Workday to obtain the employees Union 401K, AFLAC, and other Voluntary Benefit deductions use to compile the weekly reporting and payment upload to Accounts Payable for processing.
Create union medical deductions manually or via a mass upload within Workday when instructed based on the union’s CBA language or renewal
Remit the corresponding employee detail for all the monthly health & welfare and pension payments based on the union’s third-party submission instructions.
Reviews, responds, or assigns out all Service Now tickets routed to the union benefits teams pertaining to various issues such as:
Collaborate closely with HR Management, Business Unit Finance Staff, HRIS, Field Management, Representatives at the union third-party trust to answer any union benefit related questions or to forward onto the applicable Union Benefits Administrator for assistance.
Assist the Payroll Compliance Analyst with running payroll reports, collecting documents, and uploading data related to union audits.
Performs other job-related duties as assigned or apparent.

Qualifications

Understanding of Collective Bargaining Agreement language and interpretation
Strong organizational, communication and customer service skills
Experience with payroll processing or benefits administration. Experience with Service Now and or other customer service ticketing system.
Ability to maintain focus and attention to detail
Intermediate to Advance level of Excel with emphasis on pivot tables, v/x look up, data queries
Experience with DOL Fair Labor Standards Act (FLSA) and Regular Rate of Pay calculation. Knowledge of State and Local payroll laws.

Minimum Requirements

0 - 2 years of experience supporting high-volume administrative or payroll operations including processing sensitive documents, accurate records management, and performing data entry in a high-volume, fast-paced environment.

Please note, our HR Generalist-Corporate position is not sponsorship eligible. This position is a hybrid role based at Republic Service's headquarters in Phoenix, AZ. Hybrid is 4-days per week onsite, and 1-day remote. This position will not be eligible to be fully remote.

Rewarding Compensation And Benefits

Eligible employees can elect to participate in:

Comprehensive medical benefits coverage, dental plans and vision coverage.
Health care and dependent care spending accounts.
Short- and long-term disability.
Life insurance and accidental death & dismemberment insurance.
Employee and Family Assistance Program (EAP).
Employee discount programs.
Retirement plan with a generous company match.
Employee Stock Purchase Plan (ESPP).
Paid Time Off (PTO)
Benefits: https://jobs.republicservices.com/us/en/about-us/benefits

The statements used herein are intended to describe the general nature and level of the work being performed by an employee in this position, and are not intended to be construed as an exhaustive list of responsibilities, duties and skills required by an incumbent so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the Company.

EEO STATEMENT:Republic Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, relationship or association with a protected veteran (spouses or other family members), genetic information, or any other characteristic protected by applicable law. For any concerns relating to Republic Services' commitment to equal opportunity employment, you may contact the AWARE Line at 1-866-3-AWARE-4.

About The Company

Republic Services, Inc. (NYSE: RSG) is a leader in the environmental services industry. We provide customers with the most complete set of products and services, including recycling, waste, special waste, hazardous waste and field services. Our industry-leading commitments to advance circularity and support decarbonization are helping deliver on our vision to partner with customers to create a more sustainable world.

In 2025, Republic’s total company revenue was $16.6 billion, and adjusted EBITDA was $5.3 billion. We serve 13 million customers and operate more than 1,000 locations, including collection and transfer stations, recycling and polymer centers, treatment facilities, and landfills.

Although we operate across North America, the collection, recycling, treatment, or disposal of materials is a local business, and the dynamics and opportunities differ in each market we serve. By combining local operational management with standardized business practices, we drive greater operating efficiencies across the company while maintaining day-to-day operational decisions at the local level, closest to the customer.

Our customers, including small businesses, major corporations and municipalities, want a partner with the expertise and capabilities to effectively manage their multiple recycling and waste streams. They choose Republic Services because we are committed to exceeding their expectations and helping them achieve their sustainability goals. Our 42,000 team members understand that it's not just what we do that matters, but how we do it.

Our Company Values Guide Our Daily Actions

Safe: We protect the livelihoods of our colleagues and communities.
Committed to Serve: We go above and beyond to exceed our customers’ expectations.
Environmentally Responsible: We take action to improve our environment.
Driven: We deliver results in the right way.
Human-Centered: We respect the dignity and unique potential of every person.

We are proud of our high employee engagement score of 86. We have an inclusive and diverse culture where every voice counts. In addition, our team positively impacted 5.1 million people in 2024 through the Republic Services Charitable Foundation and local community grants. These projects are designed to meet the specific needs of the communities we serve, with a focus on building sustainable neighborhoods.

STRATEGY

Republic Services' strategy is designed to generate profitable growth. Through acquisitions and industry advancements, we safely and sustainably manage our customers' multiple waste streams through a North American footprint of vertically integrated assets.

We focus on three areas of growth to meet the increasing needs of our customers: recycling and waste, environmental solutions and sustainability innovation.

With our integrated approach, strengthening our position in one area advances other areas of our business. For example, as we grow volume in recycling and waste, we collect additional material to bolster our circularity capabilities. And as we expand environmental solutions, we drive additional opportunities to provide these services to our existing recycling and waste customers.

Recycling and Waste

We continue to expand our recycling and waste business footprint throughout North America through organic growth and targeted acquisitions. The 13 million customers we serve and our more than 5 million pick-ups per day provide us with a distinct advantage. We aggregate materials at scale, unlocking new opportunities for advanced recycling. In addition, we are cross-selling new products and services to better meet our customers’ specific needs.

Environmental Solutions

Our comprehensive environmental solutions capabilities help customers safely manage their most technical waste streams. We are expanding both our capabilities and our geographic footprint. We see strong growth opportunities for our offerings, including PFAS remediation, an increasing customer need.

Sustainability Innovation

Republic's recent innovations to advance circularity and decarbonization demonstrate our unique ability to leverage sustainability as a platform for growth.

The Republic Services Polymer Center is the nation’s first integrated plastics recycling facility. These innovative sites process rigid plastics from our recycling centers, producing recycled materials that promote true bottle-to-bottle circularity. We also formed Blue Polymers, a joint venture with Ravago, to develop facilities that will further process plastic material from our Polymer Centers to help meet the growing demand for sustainable packaging. We are building a network of Polymer Centers and Blue Polymer facilities across North America.

Our customers are increasingly looking for decarbonization solutions, and we are leveraging our network of landfills to meet that need. Republic is committed to harnessing landfill gas, a natural byproduct of decomposing waste, and converting it to energy. Republic has partnered with renewable gas developers to construct Renewable Natural Gas (RNG) plants at our landfills, expanding beyond the 77 projects we currently have to make progress towards our goal to beneficially reuse 50% more biogas by 2030 (2017 baseline year).

RECENT RECOGNITION