Payroll Clerk II

McCracken; Paducah (KY); On-site; USD 28,000 - 40,000; Full time

Job summary

McCracken Central Office in Paducah, Kentucky is seeking a Payroll Clerk II to perform complex payroll duties for both classified and certificated staff. The role includes training Payroll Assistants and providing work direction, with duties to implement rules and regulations adopted by the Board of Education.

The incumbent will handle payroll processing, deductions, and compliance, while maintaining records and assisting with related reports.

Qualifications

• High school diploma or GED required. Two years payroll accounting experience preferred.
• Knowledge of payroll rules, regulations and district policies.

Responsibilities

• Process payroll and related records for assigned payrolls; compute hours and pay for each period.
• Compute deductions such as withholding tax, retirement, insurance and maintain records.
• Monitor changes in payroll data and prepare necessary adjustments; notify authorities.
• Provide training and work direction to Payroll Clerk I incumbents and temporary personnel.
• Prepare annual salary and budget projections for categorical programs as assigned.

Skills

Payroll processing

Tax withholding

Record keeping

Training others

Interpersonal skills

Education

High school diploma / GED

Job description

Payroll Clerk II

McCracken Central Office - Paducah, Kentucky Open in Google Maps

Job Details

Job ID: 5915868

Application Deadline: Posted until filled

Posted: Sep 04, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Description

CLASS TITLE: PAYROLL CLERK II

ESSENTIAL FUNCTION:

Perform complex and responsible payroll duties requiring knowledge of both classified and certificated payrolls; provide training and work direction to Payroll Assistants and other personnel as assigned.

DISTINGUISHED CHARACTERISTICS:

Payroll Clerk II is assigned lead duties and provides training, guidance and work direction to assigned staff. The incumbent is assigned more difficult or complex duties. Payroll Clerk I incumbents are assigned payroll duties for specific payrolls such as classified and certificated payrolls.

BASIC REPRESENTATIVE DUTIES:

• Implement all rules and regulations, policies and administrative guidelines as adopted by the Board of Education.
• Provide training, guidance and work direction to Payroll Clerk I incumbents and other temporary personnel as assigned to the payroll unit.
• Assist in the review of payroll systems and procedures; recommend method improvements and implement changes as approved.
• Process payroll and related records for assigned major payroll of the District; compute hours and pay of employees for each payroll period; compute and summarize deductions such as withholding tax, retirement, insurance and maintain records of deductions; verify and input data.
• Monitor changes in payroll-related data; prepare changes, corrections or adjustments as necessary; notify proper authorities.
• Compute annual vacation and sick leave allowances and payroll distribution; communicate with District and site personnel regarding time reports, warrants, insurance coverage and leave time.
• Respond to questions or complaints from employees regarding interpretation of laws, rules, regulations, contracts and other documents governing District payroll, assist employees in completing necessary payroll documentation forms.
• Process and record specialized payroll services including Workers Compensation, retroactive pay, voluntary deductions and other related services.
• Calculate and prepare annual salary and budget projections for categorical programs as assigned.
• Maintain records of individual earnings, deductions and related data; process retirements and terminations as appropriate; verify documents for proper account codes, pay rates and related data.
• Maintain employee attendance records; verify and input individual sick leave and vacation allowances and usage; distribute related lists and notices as needed.
• Sort and distribute paychecks and warrants according to established procedures and guidelines.
• Prepare and maintain files of records and documents relating to work performed; prepare special reports.
• Process the payroll-related sections of various employment verification forms; verify salaries by phone in accordance with related laws and District policies and procedures.
• Operate standard office equipment including a computer terminal as required.
• Perform related duties as assigned.
• Remain at work during the entire workday unless excused by immediate supervisor or superintendent/designee.
• Maintain a professional appearance.
• Incorporate the use of technology in daily tasks.
• Maintain regular attendance.
• Adhere to the Professional Code of Ethics.

KNOWLEDGE AND ABILITIES:

• Principles and techniques involved in both classified and certificated payroll preparation, monitoring and control.
• Financial record-keeping principles and procedures.
• Modern office practices, procedures and equipment.
• District organization, operations, policies and objectives.
• Applicable State requirements and other applicable laws.
• Interpersonal skills using tact, patience and courtesy.
• Telephone techniques and etiquette.
• Operation of a computer terminal and other office equipment.
• Tax withholding, voluntary deduction, garnishments and fringe benefits.
• Oral and written communication skills.

ABILITY TO:

• Perform complex and responsible payroll duties with a high degree of skill and accuracy.
• Read, interpret, apply and explain rules, regulations, policies and procedures.

• Process payroll and related records for classified and certificated payrolls.
• Train and provide work direction to others.
• Deal tactfully and effectively with irate employees.
• Add, subtract, multiply and divide quickly and accurately.
• Establish and maintain cooperative and effective working relationships with others.
• Meet schedules and time lines.
• Work confidentially with discretion.
• Communicate effectively both orally and in writing.
• Complete work with many interruptions.
• Type at an acceptable rate of speed.
• Maintain records and prepare reports.
• Understand and follow oral and written directions.
• Plan and organize work.
• Operate standard office equipment including a computer terminal as required.

EDUCATION AND EXPERIENCE:

Any combination equivalent to: high school diploma, G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law and two years of payroll accounting experience.

TERMS OF EMPLOYMENT :

Salary and work year to be established by the Board of Education.

EVALUATION : Performance of this job will be evaluated in accordance with provisions of the Board’s policy on Evaluation of Classified Personnel.

Position Type: Full-Time

Salary: $24.73 Per Hour

Job Categories: Support Staff > Accounting/Bookkeeping

Job Requirements

• Citizenship, residency or work visa required

Contact Information

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