Payroll Associate

Huhtamaki, Inc.; Waterville (ME); On-site; USD 48,000 - 58,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401K

Pension

Online learning & development

Tuition reimbursement

Employee referral bonus

Wellness program

Onsite medical staff

Plate store benefits

Boot truck program

Mentorship programs

Paid Time Off

Holiday pay

Job summary

Huhtamaki, Inc. in Waterville, Maine is seeking a Payroll Associate to support accurate and timely payroll processing and strong employee service. You will manage time and attendance data, ensure compliance with union contracts and company policies, and assist with deductions and benefits.

The role requires attention to detail, the ability to work with all levels of staff, and proficiency in MS Office. This is a full-time on-site position at our Waterville plant with a comprehensive benefits

Qualifications

• HS Diploma or equivalent.
• 3-5 years payroll experience.
• 1-2 years administrative experience.
• Experience with WFM and UKG preferred.
• Able to interface with all levels of employees.
• Intermediate to advanced Microsoft Office skills.

Responsibilities

• Process weekly payroll accurately and on time.
• Provide day-to-day support to employees and managers on payroll matters.
• Prepare time and attendance data for hourly employees and submit to the payroll provider.
• Maintain attendance and timecard records and transfer data to GL.
• Assist with deductions, benefits, and leave administration.
• Post journal entries and reconcile payroll accounts as needed.

Skills

Payroll processing

Attention to detail

MS Excel

Education

HS Diploma or equivalent

Tools

WFM

UKG

Job description

Enjoy a career, packaged with care, whilst helping protect food, people and the planet. We are a key global provider of sustainable packaging solutions. We’re on a mission to make all packaging recyclable, reusable, or compostable. Every day, we ensure the hygiene and safety of food and drink for people around the world. We are Huhtamaki. You could be part of our vision. Because it’s our talented people that make it happen. Our people on the shop floor producing innovative, sustainable products. Our people in our offices delivering excellence for our customers every day. It’s every one of us working together. We offer a place where you can feel safe, be supported, and make an impact so we can all focus on the future together.

We’re currently looking for a Payroll Associate at our Huhtamaki Plant in Waterville, Maine. We are looking for a detailed-oriented and dependable person who will be responsible for supporting the accurate and timely processing of payroll while providing excellent service to employees.

What you’ll be doing Process weekly payroll accurately and on time. Provide day‑to‑day support to employees and managers on a wide range of payroll-related matters.

Job Summary

Prepare weekly time and attendance data for hourly employees and submit it to the third‑party payroll provider. Ensure payroll practices comply with the union contract and company policies. Maintain accurate attendance and timecard records. Complete accounting tasks needed to transfer payroll data to the general ledger for operational reporting. Supports company audits as needed.

Essential Functions

• 1. Processes payroll records weekly for all hourly employees, including W-4 information. Maintains calendar indicating scheduled pay increases. Process deductions related to employee benefits. Educate employees about direct deposit and paperless options.
• 2. Support Managers/Supervisors by reviewing weekly approved time to ensure compliance with union contracts. Works closely with supervisors to resolve discrepancies in terms of unclear arithmetic differences, authorized overtime, shift differentials, or reasons for absences, either paid or unpaid.
• 3. Enters hours and special pay or deductions on weekly payroll worksheets. Totals and balances worksheets against departmental information submitted by supervisors.
• 4. Makes any required changes to employee information such as change of address, withholding, or regular deductions. Support corporate and hourly employees for the processing of child support deductions, garnishments and requests for checks to appropriate recipients of these funds.
• 5. Arranges for special checks, such as advance vacation pay and other awards. Prepares manual payroll pay cards as required in case of payroll errors or terminations.
• 6. Captures and recoups deductions as needed when an employee experiences a leave of absence. Helps administer the STD/FMLA claims, payments and absences.
• 7. Research and processes grievances as needed
• 8. Tracks vacation time earned, calculates hourly rates used for vacation payments; and maintains holiday schedule and tracks banked activity.

Additional Duties and responsibilities

• 1. Posts journal entries, reconcile balance sheet accounts, analyzes payroll data, and fulfills audit requests in support of the financial statements.
• 2. Supports the Human Resource and Senior Management teams as needed.

Physical Requirements

• Visual acuity (corrected) to read directions and prints and to inspect machined parts, product to ensure parts meet specifications.
• Manual dexterity is sufficient to operate machinery for precision work.
• Physical ability to do work requires frequent stooping, standing, squatting, bending, crawling, twisting, pushing, pulling, reaching and lifting of 50 pounds.
• Other duties as assigned
• Values: Care, Dare and Deliver

Qualifications

• HS Diploma or equivalent required
• 3-5 years payroll experience
• 1-2 years administrative experience
• Experience with WFM and UKG preferred
• Ability to interface with all levels of employees essential.
• Intermediate to advanced knowledge of Microsoft (i.e. Excel, Word, PowerPoint, etc.)

Additional Qualifications preferred

• Possess a high level of organizational skills and be detail‑minded.
• Must have clear and effective communication skills, both verbally and written, with all levels within the organization (internal and external).
• Must possess good interpersonal skills with all levels within the organization (internal and external).
• The ability to maintain a high level of confidentiality on a consistent basis is required.
• Ability to convey a positive and professional image at all times to internal and external customers.
• Must have good time‑management skills.
• Requires lifting/carrying up to 10 lbs. on a regular basis and occasionally up to 50 lbs.

What we offer in return

Our products are only as good as the people we hire, so we make sure to hire the best and treat them accordingly. Huhtamaki offers a comprehensive traditional benefits package including medical insurance as well as dental, vision, life insurance, disability insurance, 401K, and a pension. We also proudly offer a slate of more nontraditional perks – opportunities like online learning and development courses, tuition reimbursement, employee referral bonus program, wellness program, onsite medical staff, monthly employee plate store benefits, monthly onsite boot truck, and various mentorship programs – that encourage our associates to grow personally as they develop professionally. You’ll also enjoy Paid Time Off and holiday pay because we believe a work‑life balance is more than just a buzzword – it’s part of our culture.

• medical insurance
• dental
• vision
• life insurance
• disability insurance
• 401K
• pension
• online learning and development courses
• tuition reimbursement
• employee referral bonus program
• wellness program
• onsite medical staff
• monthly employee plate store benefits
• monthly onsite boot truck
• various mentorship programs
• Paid Time Off
• holiday pay

Help protect food, people and the planet. We’re on a mission to be the first choice in sustainable packaging solutions so we can protect food, people and the planet. We need talented people like you to make that happen. We’re growing as a business which is opening up new roles and opportunities so it’s an exciting time to join us. We promise to offer a place where you can feel safe, be supported and make an impact, so we can all focus on the future together.