Payroll and People Operations Administrator

Coughlan Companies, dba Capstone; Eden Prairie (MN); Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

401(k) matching

Dental insurance

Employee assistance program

Employee discount

Flexible schedule

FSA

HSA

Health insurance

Health savings account

Life insurance

Paid time off

Parental leave

Professional development assistance

Referral program

Retirement plan

Tuition reimbursement

Vision insurance

Job summary

Capstone seeks a Payroll and People Operations Administrator to support the People Operations team by administering accurate, timely payroll and HR compliance activities, while serving employees with responsive customer service. The role is hybrid and based in Eden Prairie, Minnesota.

You will manage payroll in Paylocity, handle benefits and year-end tasks, and ensure compliance with wage and hour laws, while partnering with Finance and leadership.

Qualifications

• Associate’s degree in HR, Accounting, Business Administration, or related field.
• 5+ years of payroll, HR operations, or benefits administration experience.
• Experience administering payroll through Paylocity or similar HRIS/payroll system.
• Knowledge of FMLA, ADA, COBRA, ACA, HIPAA, wage and hour laws.

Responsibilities

• Prepare, review, and enter bi-weekly payroll with accuracy.
• Review data for completeness and correctness; reconcile payroll reports.
• Administer benefits programs and coordinate open enrollment.
• Support year-end payroll activities including W-2s.
• Maintain HIPAA, ACA, COBRA compliance and keep HRIS records current.

Skills

Payroll processing

HR operations

Benefits administration

Compliance knowledge (FMLA/ADA/ COBRA/

Education

Associate’s degree in HR, Accounting, Business Admin, or related

Bachelor’s degree preferred

Tools

Paylocity

Payscale

HRIS/payroll systems

Microsoft Office (Excel)

Job description

The Payroll and People Operations Administrator role supports the People Operations team by administering accurate, timely payroll and key HR compliance activities, while serving employees with responsive customer service. The position is hybrid and based in Eden Prairie, Minnesota.

Key Responsibilities

• Prepare, review, and enter accurate bi-weekly payroll in Paylocity HRIS, with a strong focus on accuracy and attention to detail.
• Review payroll data for completeness and correctness.
• Process employee lifecycle payroll activity, including new hires, terminations, pay changes, bonuses, commissions, retroactive adjustments, garnishments, and deductions.
• Ensure compliance with federal, state, and local wage and hour laws.
• Reconcile payroll reports and resolve payroll discrepancies.
• Prepare payroll-related reports for Finance and leadership.
• Support year-end payroll activities, including W-2 preparation and reconciliation.
• Compile and manage payroll data covering garnishments, salary adjustments, paid time off, earned sick and safe leave, insurance, and deductions such as YMCA, United Way, and 401(k).
• Manage updates to Payscale compensation and related data.
• Administer employee benefits programs, including medical, dental, vision, life insurance, disability, FSA, HSA, 401(k), and other programs.
• Coordinate new hire enrollments, qualifying life events, and benefit terminations.
• Lead the annual Open Enrollment process, including coordination, scheduling, and employee training.
• Act as the primary point of contact for employee benefit questions and partner with benefit brokers and vendors to resolve issues.
• Process monthly benefit billing reconciliations.
• Administer leave programs including FMLA, state paid leaves, ADA accommodations, parental leave, military leave, workers’ compensation, and other leave types.
• Coordinate leave documentation and communication with employees, managers, and third-party administrators.
• Track leave balances and ensure timely return-to-work processes, maintaining compliance with applicable leave laws.
• Maintain accurate electronic employee personnel files and ensure compliance with HIPAA, FMLA, ACA, COBRA, EEO, ADA, and other applicable employment requirements.
• Coordinate payroll, benefits, and HR audits, while maintaining required employment documentation.
• Support HR policy administration, compliance reporting, and government filings.
• Assist with onboarding and offboarding, prepare employment verification requests, and maintain HRIS employee records.
• Manage organizational charts and coordinate job title and supervisor changes across systems.
• Coordinate employee communications related to payroll and benefits.
• Support employee recognition and employee wellness initiatives.
• Assist with special human resources projects and provide general administrative support to the People Operations team.
• Keep the EVP of People & Operations promptly informed of significant issues and take swift corrective action when necessary.

Required Qualifications

• Associate’s degree in Human Resources, Accounting, Business Administration, or a related field; bachelor’s degree preferred.
• 5+ years of experience in payroll, human resources operations, benefits administration, or a related human resources role.
• Experience administering payroll through Paylocity or a comparable HRIS/payroll system.
• Working knowledge of federal, state, and local employment laws, including FMLA, ADA, COBRA, ACA, HIPAA, and wage and hour regulations.
• Experience administering employee benefits and leave of absence programs.
• Exceptional attention to detail with strong analytical and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong customer service orientation and interpersonal communication skills.
• Ability to maintain confidentiality and use sound judgment with sensitive employee information.
• Advanced proficiency with Microsoft Office, particularly Excel, and HRIS/payroll systems.
• CPP, SHRM-CP, PHR, or related certification is a plus.
• Multi-state payroll and benefits experience is preferred.

Technologies

• Paylocity HRIS
• Paylocity
• Payscale
• Microsoft Office
• Excel
• HRIS
• HRIS/payroll systems

Compensation and Benefits

Pay: $60,000.00 - $75,000.00 per year

• 401(k) and 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Travel Requirements

Approximately 5-10% travel between Minnesota work locations is required.

Work Location and Hybrid Details

Work Location: Hybrid remote in Eden Prairie, MN 55344

• This hybrid position is based out of either the Mankato or Eden Prairie, MN office.
• Employees are expected to work from their designated office a minimum of three (3) days per week, with flexibility to work remotely up to two (2) days per week.

Employment Authorization

Capstone cannot sponsor or take over sponsorship of an employment visa at this time. Applicants must be authorized to work in the United States.

Diversity and Inclusion

• Capstone embraces diversity, inclusion, equal opportunity, and belonging for all employees and applicants.
• Capstone is an Affinity Action and Equal Opportunity Employer.
• If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, contact [e-mail].

Education and Experience

• Associate’s degree in Human Resources, Accounting, Business Administration, or a related field.
• Minimum of five years of relevant experience.