Payroll and Labor Allocation Administrator

Center for Family Life; New York (NY); On-site; USD 45,000 - 54,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Flex spending account

403(b) retirement plan

Paid holidays

Paid vacation

Sick leave

Job summary

Center for Family Life in Sunset Park, New York, seeks a Payroll and Labor Allocation Administrator to join its Human Resources team. This full-time role ensures accurate payroll processing, proper labor allocations across programs, and compliant reporting with the Finance department.

Ideal candidates have 2–3 years in payroll or related work, strong Excel skills, and familiarity with payroll systems (Paylocity a plus). Nonprofit experience and discretion are valued.

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, HR, Business Administration or related field preferred.
• Minimum 2–3 years of payroll, accounting, finance, or related administrative experience.
• Experience with payroll systems and timekeeping platforms; Paylocity experience is a plus.
• Strong proficiency in Microsoft Excel, including data analysis and reconciliation.
• Excellent attention to detail and commitment to accuracy.
• Experience in nonprofit environment and grant-funded labor allocations preferred.

Responsibilities

• Process biweekly payroll accurately and on time.
• Manage payroll corrections, off-cycle payments, and retroactive adjustments.
• Maintain payroll tax codes and withholding configurations for compliance.
• Review and process labor allocations across programs, grants, and funding sources.
• Prepare payroll-related reports and coordinate with outsourced financial management partner.

Skills

Payroll processing

Timekeeping platforms

Microsoft Excel

Attention to detail

Discretion

Communication

Nonprofit experience

Grant-funded labor allocations

Education

Bachelor's degree in Accounting/Finance/HR

Associate’s degree considered

Tools

Paylocity

Job description

Description

JOB TITLE: Payroll and Labor Allocation Administrator

JOB TYPE: Full-time

DEPARTMENT: Human Resources

EXEMPTION: Non-Exempt

HOURLY RATE: $33 to $39 per hour

CFL is committed to equitable compensation practices. Compensation will be determined based on relevant experience, qualifications, specialized knowledge, internal equity, and organizational needs.

WHO WE ARE

Center for Family Life in Sunset Park (CFL) (https://centerforfamilylife.org), is a nationally recognized social service organization. CFL's mission is to promote positive outcomes for children and adults in Sunset Park, Brooklyn by providing a comprehensive range of neighborhood-based family and social services. We are seeking a detail-oriented and collaborative Payroll and Labor Allocation Administrator to join our Human Resources team.

POSITION SUMMARY

The Payroll and Labor Allocation Administrator is responsible for ensuring accurate and timely payroll processing, labor allocation management, and payroll-related reporting. This role works closely with Finance team, supervisors, and employees to maintain the integrity of payroll data, labor distributions, and compliance with organizational policies and funding requirements.

I. SPECIFIC RESPONSIBILITIES INCLUDE, but are not limited to:

Payroll Administration

• Process biweekly payroll accurately and in accordance with established payroll procedures and deadlines.
• Perform batch payroll updates and other payroll-related data changes.
• Manage payroll corrections, off-cycle payments, retroactive adjustments, and other payroll-related transactions.
• Respond to employee inquiries regarding payroll, timekeeping, and compensation matters.
• Ensure employee schedules, timesheets, and payroll records are complete and accurate before payroll processing.
• Monitor, update, and maintain payroll tax codes, deductions, and withholding configurations to ensure compliance with federal, state, and local requirements.

Labor Allocation Management

• Review and process labor allocation updates based on approved Personnel Change Forms (PCFs).
• Maintain accurate employee labor allocations across programs, grants, and funding sources.
• Reconcile discrepancies between schedules, timesheets, payroll records, and labor allocations.
• Support supervisors and program staff in ensuring labor allocations are properly reflected in payroll records.

Reporting and Compliance

• Prepare and support payroll-related reports, data analysis, and information requests.
• Coordinate and communicate payroll-related updates, corrections, labor allocation changes, and personnel actions with BTQ, CFL's outsourced financial management partner to ensure accurate payroll processing and financial reporting
• Assist with payroll audits by gathering, organizing, and maintaining supporting documentation.
• Collaborate with Finance and HR staff to ensure compliance with organizational policies, grant requirements, and applicable labor regulations.
• Support payroll reconciliations, employer contribution processing, and related financial reporting activities.

II. QUALIFICATIONS

• Associate’s or Bachelor’s degree in Accounting, Finance, Human Resources, Business Administration, or a related field preferred.
• Minimum 2–3 years of payroll, accounting, finance, or related administrative experience.
• Experience with payroll systems and timekeeping platforms; Paylocity experience is a plus.
• Strong proficiency in Microsoft Excel, including data analysis and reconciliation.
• Excellent attention to detail and commitment to accuracy.
• Strong organizational and problem-solving skills.
• Ability to handle confidential information with discretion and professionalism.
• Effective written and verbal communication skills.
• Experience working in a nonprofit environment and with grant-funded labor allocations is preferred.

III. RELATIONSHIP WITH OTHERS

• Work closely with the Director of Finance and Human Resources Manager to support payroll operations and continuous process improvement.
• Partner with supervisors and program staff to ensure accurate timekeeping, labor allocation, and payroll practices throughout the organization.

IV. WORKING CONDITIONS

• This position is primarily office-based and requires frequent computer use. The role involves managing multiple deadlines, maintaining confidential information, and communicating regularly with supervisors and Finance and HR staff. Additional hours may be required during payroll processing, audits, or year-end activities.

V. BENEFITS

• Medical, dental, vision, and life insurance benefits along with the opportunity to participate in additional voluntary life insurance, disability insurance, and a flexible spending account.
• 403(b) retirement plan, including employer match and employer non-elective contribution at the employer’s discretion.
• 12 holidays, 2 floating holidays, and up to 20 paid vacation days per year. One sick day per month.

NYC Equal Employment Opportunity Statement

It is the Agency’s policy to provide equal employment opportunity for all applicants and employees.

Center for Family Life in Sunset Park does not unlawfully discriminate on the basis of actual or perceived race, sexual and reproductive health decisions, height and weight, color, religion, religious creed, sex, sexual and reproductive health decisions, gender, gender identity, gender expression and sex stereotyping, national origin, ancestry, citizenship, age, physical or mental disability, legally protected medical condition or information, family care or medical leave status, military caregiver status, military status, veteran status, marital status, domestic partner status, sexual orientation, status as a victim of domestic violence, sexual assault or stalking, enrollment in a public assistance program, engaging in protected communications regarding employee wages, requesting a reasonable accommodation on the basis of disability or bona fide religious belief or practice, or any other basis protected by local, state, or federal laws.

Consistent with the law, CFLSP also makes reasonable accommodations for disabled applicants and employees; for pregnant employees who request an accommodation with the advice of their health care providers, for pregnancy, childbirth, or related medical conditions; for employees who are victims of domestic violence, sexual assault, or stalking; and for applicants and employees based on their religious beliefs and practices.