Payroll and HR Assistant

Booth-Ranches-LLC; Orange Cove (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

Booth Ranches LLC is seeking a Payroll/HR Support professional to manage and support payroll processes and HR operations in California. The role requires reliability, discretion, and confidentiality, with bilingual English/Spanish communication.

Responsibilities include onboarding, benefits administration, compliance tracking, and coordinating with HR and accounting. 1–3 years of payroll/HR experience is preferred, with California wage and hour knowledge.

Qualifications

• 1-3 years of experience in payroll or HR support, California payroll experience preferred.
• Bilingual in English and Spanish (spoken and written).
• Experience with Paylocity payroll system.
• Bachelor’s degree in HR/Business preferred but not required; high school diploma required.
• Knowledge of California wage and hour laws and confidentiality.

Responsibilities

• Process payroll for hourly and salaried employees in California.
• Review timecards, deductions, and adjustments.
• Maintain payroll records and employee files.
• Assist with garnishments, tax withholdings, and benefit deductions.
• Coordinate with accounting for payroll journal entries and reporting.
• Assist with onboarding, I-9 verification, and HR communications (English/Spanish).

Skills

Bilingual English/Spanish

Full Cycle Payroll

Paylocity

Microsoft Excel

Microsoft Word

Education

High School Diploma

Bachelor’s degree in HR/Business

Tools

Paylocity

Job description

Description

This position is responsible for effectively managing and supporting Booth Ranches’ payroll processes and Human Resources operations. This position requires reliability, emotional intelligence, integrity, discretion, and a strong commitment to customer service, confidentiality, and excellence.

Requirements

ESSENTIAL DUTIES AND RESPONSIBILITIES

Payroll Support

• Process payroll for hourly and salaried employees, ensuring accuracy and compliance with California wage and hour laws.
• Review and validate timecards, deductions, and adjustments.
• Maintain payroll records and employee files in accordance with company policy and legal requirements.
• Assist with garnishments, tax withholdings, and benefit deductions.
• Reconcile payroll reports and prepare summaries for the HR manager as needed.
• Coordinate with accounting to ensure accurate payroll journal entries and reporting.

Human Resources Support

• Assist with onboarding new of employees, including preparation of offer letters, new hire paperwork, and I-9 verification in either English or Spanish
• Assist with site safety audits, training, and incident investigations.
• Act as liaison between Booth Ranches’ HR department and staffing agency representatives.
• Maintain and update employee records in HRIS and personnel files.
• Support benefits administration, including enrollments, changes, and terminations.
• Assist with employee relations, performance documentation, and compliance tracking (training, certifications, etc.).
• Assist with organizing employee engagement activities and HR communications – English and Spanish required.
• Ensure compliance with California employment laws for wage statements, meal/rest period documentation, leave management, etc.

Administrative Duties

• Answer all calls sent to the HR Department.
• Provide general administrative support to the HR department, including data entry, filing, and correspondence.
• Respond to employee questions regarding payroll, benefits, and HR policies.
• Support audits (payroll/FLC’s) and compliance reviews as needed.

EDUCATION/EXPERIENCE

• 1-3 years of experience in payroll or HR support roles (California payroll experience strongly preferred)
• Bilingual – Fluent in Spanish (spoken and written).
• Experience with payroll systems such as Paylocity.
• B.A. Degree in Human Resources, Business, or related field preferred but not required.
• High School Diploma required.

REQUIRED KNOWLEDGE/MENTAL SKILLS/ABILITIES

• Must be able to maintain a valid CA driver’s license with the ability to be insured under company sponsored liability coverage.
• Bilingual (English/Spanish).
• Solid understanding of Full Cycle Payroll.
• Process Bi-weekly Payroll experience.
• Knowledge of California labor laws and wage & hour compliance.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Strong organizational skills and the ability to handle multiple projects simultaneously and meet deadlines consistently.
• Ability to handle matters of confidentiality with utmost tact and diplomacy.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Ability to act with integrity, professionalism, and confidentiality.
• Ability to make sound logical decisions
• Ability to take and follow instruction / Detail Oriented
• Ability to follow all company safety policies at all times.
• File, scan, fax, and perform other clerical duties as required
• Strong communication and social skills and able to receive criticism well
• Attention to detail and demonstrated ability to follow standard procedures is a requirement
• Strong organization skills with a sense of urgency and capable of prioritizing multiple tasks