Payroll and Benefits Specialist

Dysart Unified School District; Surprise (AZ); On-site; USD 70,000 - 100,000; Full time

Job summary

The Dysart Unified School District in Arizona is seeking a Payroll and Benefits Manager to oversee bi-weekly payroll, benefits enrollment, and ensure accurate, timely payments to employees.

Candidates should have multiple years of accounting/payroll experience in public schools, strong Excel skills, and familiarity with HR/payroll systems such as Visions. This full-time role is based in Surprise, AZ.

Qualifications

• Three or more years of Accounting, financial support or similar duties.
• Experience in public school accounting preferred.
• Experience with Visions or equivalent HR/Payroll software system preferred.
• Experience with Google platforms preferred.
• Intermediate skill level in Microsoft Office Suite including Excel and Word preferred.

Responsibilities

• Act as first point of contact for payroll and benefit inquiries.
• Maintain all payroll and benefit records for new and existing employees.
• Assist in all areas of the preparation and processing of bi-weekly payroll.
• Process payroll and benefits deductions accurately and timely into the payroll system.
• Enter payroll and benefits adjustments for overpayment and collection and communication to employees.
• Manage participants under benefit plans and COBRA.
• Prepare and process deposits and employment verifications.
• Assist employees and supervisors with time and attendance entry.
• Verify and distributes biweekly payroll and accounts payable checks.
• Create and maintain new and existing employee files.
• Assist with benefits open enrollment and new hire benefits enrollment.
• Monitor and processes Life Status Change requests and employee information changes.

Skills

Payroll processing

Benefits administration

Microsoft Excel

Google platforms

Customer service

Time management

Education

High school diploma

Associates degree in accounting, finance or related field preferred

Tools

Visions HR/Payroll

Microsoft Office Suite

Google platforms

Job description

REPORTS TO

Payroll and Benefits Manager

FLSA STATUS

Non-Exempt

SUPERVISES

No

JOB FAMILY

Fiscal Services

FTE

1.0

WORK CALENDAR

253

GRADE

S

APPROVED

REVISED

12/1/2020

SUMMARY

Provide customer service to employees in regards to Payroll and Benefit inquiries, maintain enrollment in benefit programs and ensure employees are paid promptly and accurately.

Essential Duties And Responsibilities

• Act as first point of contact for payroll and benefit inquiries.
• Maintain all payroll and benefit records for new and existing employees.
• Assist in all areas of the preparation and processing of bi-weekly payroll.
• Process payroll and benefits deductions accurately and timely into the payroll system.
• Enter payroll and benefits adjustments for overpayment and collection and communication to employees.
• Manage participants under benefit plans and COBRA.
• Prepare and process deposits and employment verifications.
• Assist employees and supervisors with time and attendance entry.
• Verify and distributes biweekly payroll and accounts payable checks.
• Create and maintain new and existing employee files.
Assist with benefits open enrollment and new hire benefits enrollment.
• Monitor and processes Life Status Change requests and employee information changes.
• Assist in coordinating the district's Wellness program and related benefits events to employees.
• Establish and maintain good rapport with employees and vendors.
• Maintain a high level of ethical behavior and confidentiality.
• Perform other job related duties as assigned.

Education

• High school diploma or G.E.D. required.
• Associates degree in accounting, finance or related field preferred.

Experience

• Three (3) or more years of Accounting, financial support or similar duties required.
• Experience in public school accounting preferred.
• Experience with Visions or equivalent HR/Payroll software system preferred.
• Experience with Google platforms preferred.
• Intermediate skill level in Microsoft Office Suite including Excel and Word preferred.

Licensing/Certifications

• Obtain and maintain a valid Arizona Identity Verified Prints (IVP) Fingerprint Clearance Card (AZ IVP FPCC).

Computer Skills

• Demonstrated competency in computer literacy, Word and Excel

Knowledge Of

• Techniques and methods for organizing, prioritizing, and monitoring work
• Business math concepts.
• Filing and record-keeping principles.
• Uses and properties of supplies and equipment.
• Applicable federal, state and local laws, codes, regulations.
• Interpersonal skills as applied to interaction with assigned staff, coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.
• Customer service principles.
• Modern office technology.

Skill In

• Prioritizing and managing multiple projects in a fast paced environment.
• Working under pressure.
• Coordinating deadlines and prioritizing work demands.
• Gathering data, analyzing findings and applying logic and reason.
• Providing attention to detail.
• Computer Digital literacy and Excel.
• Researching industry trends, solutions and best practices.
• Utilizing a computer and relevant software applications.
• Utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisors, the general public and others to sufficiently exchange or convey information and to receive work direction.

Ada And Other Requirements

Positions in this class typically require: balancing, stooping, kneeling, crouching, reaching, standing, walking, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions.

Light Work

Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work, and the worker sits most of the time, the job is rated for Light work.

Working Conditions

Work is routinely performed in an indoor, office environment.

The Dysart Unified School District is an Equal Employment Opportunity Employer in compliance with Title VI of the Civil Rights Act of 1964, Civil Rights Act Title VII of 1972, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA) of 1990. Dysart Unified School District does not discriminate on the basis of race, color, religion, national origin, sex, disability or age in employment or in any of its educational programs or in the provisions of benefits and services to students.