Payroll and Benefits Manager

Kairoi; San Antonio (TX); On-site; USD 90,000 - 130,000; Full time

Job summary

Kairoi in Texas is seeking a Payroll and Benefits Manager to lead and optimize the companywide payroll processing and benefits administration. You will ensure accurate, compliant payroll cycles, manage benefits programs, and partner with HRIS vendors to drive improvements.

The role requires strong leadership, cross-functional collaboration, and extensive knowledge of multi-state payroll regulations, ACA, ERISA, and related laws. A Bachelor's degree and 8+ years of experience are expected.

Qualifications

• Bachelor's degree in HR, business, accounting, or related field.
• 8+ years of progressive payroll and benefits experience.
• Experience with payroll systems, HRIS, and benefits platforms.
• In-depth knowledge of multi-state payroll laws and regulations (FLSA, ERISA, ACA).
• Valid driver's license with no major infractions in the last 12 months.

Responsibilities

• Develop and implement payroll and benefits strategies, policies, and procedures.
• Manage full payroll cycle including processing, tax reporting, and compliance.
• Administer all employee benefits programs and leave management.
• Ensure compliance with federal, state, and local payroll/benefits laws.
• Maintain accurate employee records in payroll and HRIS systems.
• Prepare and analyze payroll/benefits reports and audits.
• Serve as primary contact for payroll/benefits inquiries and vendor relations.
• Lead, mentor, and supervise payroll and benefits staff.

Skills

Payroll knowledge

Communication skills

Analytical skills

Leadership

Project management

Regulatory knowledge

Education

Bachelor's Degree in HR/Business/Accounting

Tools

HRIS

Payroll systems

Benefits platforms

Job description

PAYROLL AND BENEFITS MANAGER

SUMMARY

As a Payroll and Benefits Manager, you will be responsible for leading and overseeing the company's payroll processing and benefits administration functions. This position requires a highly organized and results-oriented individual with a strong understanding of payroll and benefits principles, regulations, and best practices. You will develop and implement payroll and benefits strategies, manage the payroll process, and ensure the company's compliance with all applicable laws and regulations.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

• Develop and implement comprehensive payroll and benefits strategies, policies, and procedures.

• Manage the full cycle of the payroll process, including payroll processing, tax reporting, and compliance.

• Administer all employee benefits programs, including enrollments, changes, terminations, and leave management.

• Ensure compliance with all applicable federal, state, and local laws and regulations related to payroll and benefits.

• Oversee the maintenance of accurate and up-to-date employee records in the payroll and HRIS systems.

• Prepare and analyze payroll and benefits reports, identifying trends and areas for improvement.

• Manage payroll and benefits audits.

• Serve as the primary point of contact for employee inquiries regarding payroll and benefits.

• Manage relationships with payroll providers, benefits administrators, and other third-party vendors.

• Lead, mentor, and supervise payroll and benefits staff.

SKILLS AND EXPERIENCE

• Bachelor's Degree in Human Resources, Business Administration, Accounting, or a related field.

• 8+ years of progressive experience in payroll processing and benefits administration.

• Experience with payroll systems, HRIS, and benefits administration platforms.

• Excellent communication, interpersonal, analytical, and problem-solving skills.

• Strong organizational, time-management, leadership, and project management skills.

• In-depth knowledge of multi-state payroll and benefits laws, regulations, and best practices, including FLSA, ERISA, ACA, and other relevant legislation.

• Must have a valid driver's license with no major infractions in the last 12 months.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is often exposed to outside weather conditions. The noise level in the work environment is usually moderate.

This job description is intended to provide a general overview of the Payroll and Benefits Manager role. The specific duties and responsibilities may vary.