Payroll Administrator (Multi-State) Remote · Full-time · Intermediate

RFG Advisory, LLC; United States; Remote; USD 68,000 - 70,000; Full time

Benefits offered by this job

Bonus pool

Generous PTO and holidays

Health, dental, vision insurance

FSA/HSA

401(k) with Safe Harbor

Parental leave

Equipment provided (Surface Pro)

Professional development support

Job summary

RFG Advisory, LLC is seeking a Payroll Administrator to own multi-state payroll end-to-end in a remote, full-time capacity. You will run payroll, set up state tax accounts, and collaborate with HRIS and carrier platforms to ensure accurate deductions and timely processing.

The ideal candidate has 3+ years of hands-on payroll experience, familiarity with BambooHR and Employee Navigator, and a strong focus on compliance and confidentiality in a growing advisory firm environment.

Qualifications

• 3+ years of hands-on payroll experience, including full-cycle multi-state payroll.
• Experience setting up and managing state payroll tax accounts.
• Experience reconciling benefit deductions and auditing carrier invoices.
• Comfort exporting/importing data between payroll, HRIS and carrier systems.
• Discretion with confidential employee information.

Responsibilities

• Run payroll end to end across multiple states in BambooHR.
• Set up and maintain state payroll tax accounts for our footprint.
• Reconcile payroll data, resolve discrepancies, support year-end reporting.
• Audit benefit deductions and carrier invoices; ensure data accuracy.
• Collaborate with Finance, HRIS, and benefits systems; ensure audit readiness.

Skills

Payroll

Multi-state payroll

Data reconciliation

Confidential data handling

Education

Three+ years payroll experience

Tools

BambooHR

Employee Navigator

HRIS systems

Job description

## Payroll Administrator (Multi-State)Remote · Full-time · Intermediate#### About The Position****About the Role:****Every paycheck is a promise. At RFG Advisory, you will be the person who keeps it.We are building the RIA of the Future, and a team of around 150 people across 24 states depends on payroll that is accurate, on time, and handled with care. As our Payroll Administrator, you will own that process from start to finish. You will also help power the employment services that support the teams of the independent Advisors we serve, and you will partner with Finance, so every detail adds up.This is a role for someone who loves getting the numbers right and wants to do it alongside people who genuinely have each other’s backs. Our team supports one another, celebrates wins together, and pulls in the same direction. We lead with a servant heart, we grow by staying curious, and we iterate to excellence, always looking for the next 1% improvement. If that sounds like the team you want to build with, we would love to meet you.****What You’ll Own********Payroll****• Run multi-state payroll end to end in BambooHR, including earnings, deductions, taxes, reimbursements, and adjustments• Set up and maintain state payroll tax accounts across our multi-state footprint• Reconcile payroll data, resolve discrepancies, and support year-end reporting, including W-2 preparation****Benefits Deduction Accuracy and Carrier Audits****• Audit carrier invoices to confirm that coverage and payroll deductions align• Ensure benefit deductions and employer contributions are accurate and uploaded correctly• Export payroll data and import deductions, contributions, and enrollment information into carrier platforms• Maintain data accuracy across Employee Navigator, BambooHR, and carrier systems• Upload 401(k) deferral information after each payroll cycle****Finance and Advisor Support****• Partner with Finance to confirm that Advisor partners are billed accurately for the payroll, benefits, and employment services RFG provides****Compliance and Process****• Support ACA, Form 5500, cafeteria plan, workers compensation, and retirement plan compliance• Keep payroll records audit-ready, including benefit deductions• Document and improve processes so work is repeatable and easy to hand off****Who You Will Work With:****• ****HR Operations Specialist****: verifies payroll and leads employee-facing benefits support, including questions, issues, and plan design alongside the VP of HR• ****Benefits broker****: manages carrier relationships• ****Finance****: Advisor billing and reporting• ****VP of HR****: your direct manager****How Success Is Measured****• Payroll is accurate, on time, and compliant every cycle• Carrier invoices and payroll deductions reconcile cleanly• Advisor billing aligns with the services provided• Records are audit-ready, and processes are documented#### Requirements****Required:****• 3 or more years of hands-on payroll experience, including independently running full-cycle, multi-state payroll• Experience setting up and managing state payroll tax accounts• Experience reconciling benefit deductions and auditing carrier invoices• Comfort exporting and importing data between payroll, HRIS, and carrier systems• Discretion with confidential employee information****Preferred:****• Experience in an organization with fewer than 500 employees• BambooHR and Employee Navigator experience• Experience with PEO, co-employment, or multi-entity payroll• Familiarity with ACA, Form 5500, and cafeteria plan compliance#### Company****Why RFG****You will report directly to the VP of HR and own an area that our team members depend on every pay period. You will have real ownership, a team that supports you, and room to keep improving how things work.RFG Advisory is a platform for growth-minded Independent Advisors who want to scale without compromise. We're building the RIA of the Future-powered by innovation, collaboration, and execution. We take care of each other first. We show up with servant hearts and growth mindsets. We lead boldly, iterate to excellence, and commit to getting 1% better every day. If you're energized by precision, structure, and being the person who makes it all happen-we'd love to meet you. www.RFGadvisory.com/awards**This hiring process may include the use of automated tools to assist with resume review. All hiring decisions are ultimately made by qualified human reviewers. For more information about our hiring practices, data use, and accommodation request procedures, please review our Privacy Policy. We are an Equal Opportunity Employer and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, genetic information, or any other status protected by applicable law. We will provide reasonable accommodations for qualified individuals with disabilities during the application and hiring process.**#### Benefits and Compensation****Salary: $68,000 - $70,000***** Competitive salary + bonus pool* Generous PTO, holidays, and a Charitable Service Day* Health, dental, vision insurance + RFG Advisory stipend* Flexible Spending Account (Health and Dependent Care) + HSA for applicable coverage* Lifestyle Spending Account* 401(k) with Safe Harbor contribution* Paid parental leave, short- and long-term disability, life insurance* Surface Pro + home office setup* Pet Insurance* Continuing education and professional development support