Payroll Administrator

Recology; Sparks (NV); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Health and wellness benefits

401(k) with match

Paid time off

Employee stock ownership plan

Educational assistance

Job summary

Recology is seeking a Payroll Specialist to process payroll for multiple operating companies on-site in Sparks, Nevada. You will manage weekly and bi-weekly payroll across states, ensure timekeeping data accuracy, and coordinate with external vendors for timely processing.

Responsibilities include payroll analyses, handling garnishments, PTO accruals, and tax filings while maintaining compliant recordkeeping and timely inquiries from payroll coordinators and Corporate staff.

Qualifications

• Two years of payroll experience including query reporting.
• High school diploma or GED required.
• Bachelor's degree preferred.
• FPC or CPP certification desired.
• Knowledge of payroll regulations and California Wage/Hour rules.

Responsibilities

• Process weekly and biweekly multi-state payroll including garnishments, deductions and taxes.
• Review hours for accuracy before importing to HRIS.
• Submit payroll files weekly to vendor for processing.
• Prepare payroll analyses for management.
• Research payroll discrepancies and resolve issues.
• Handle tax reporting, W-2s, and withholdings.

Skills

Payroll processing

Query reporting

Multistate payroll

Timekeeping integration

Education

High school diploma or GED

Bachelor's degree preferred

FPC or CPP certification desired

Tools

JD Edwards

SAP

PeopleSoft

TimeClock Plus

Kronos

Job description

Job Description

Job Description

This position will be on site.

Role of a Payroll Specialist

Under general supervision, responsible for processing payroll for operating companies ensuring proper and timely processing of weekly and bi-weekly payroll across multiple states.

Essential Responsibilities

• Processes weekly and biweekly multi-state payroll, including garnishments, deductions and taxes consistent with federal and state wage and hour laws.
• Processes manual check requests for terminations and payroll adjustments for all operating companies.
• Reviews hours for accuracy before importing from the timeclock system (Timeclock Plus) to the HRIS system (JD Edwards).
• Submits payroll file weekly to vendor for processing on time.
• Prepares all payroll related analyses as required by management.
• Researches payroll problems and resolves discrepancies.
• Works with all operating company’s payroll personnel to ensure payroll processes are followed and accurate recordkeeping is maintained.
• Answers payroll-related inquiries as well as policy and procedural questions from operating company’s payroll coordinators or Corporate employees.
• Performs data entry for direct deposit (new, changes, deletions) and employee tax elections.
• Provides monthly reports for managers.
• Supports month end tasks.
• Assists with Paid Time Off (PTO) and Payroll accrual processes.
• Support team with tax reporting processes and payment of employer and employee withholdings, W-2s, and other mandated tax adjustments and filings.
• Processes wage garnishment orders, including the setup of the deductions and the coordination with operating company’s payroll coordinators and outside agencies to ensure accuracy and timeliness of the deduction.
• Prepares garnishment payments with 3rd party vendor and Accounts Payable (AP).
• Processes all 401K changes for union and non-union employees as wells as third party sick pay.
• Completes reconciliation process of time clock and HRIS hours, 401K deferrals and loans.
• Works with Information Technology (IT) to research and resolve issues and/or technical problems. Expedites issues as necessary to ensure accurate payroll is processed timely.
• Assists with HRIS maintenance and testing.
• Supports the implementation of new companies into the payroll system.
• Remains current with multi-state payroll rules and regulations in an effort to ensure compliance.
• Other duties as assigned.

Qualifications

• Two years of related payroll experience including experience running and creating query reports (e.g., Showcase, Hubble reporting).
• High school diploma or GED required.
• Bachelor's degree preferred.
• FPC or CPP certification desired.
• Technical and professional principles, practices, laws, applications and programs in position related area including basic knowledge of payroll regulations, procedures and knowledge of California Wage and Hour rules.
• Current developments and trends in areas of expertise.
• Working knowledge and experience with payroll systems (e.g., JD Edwards, SAP, Peoplesoft, etc.)
• Timekeeping programs (e.g., TimeClock Plus, Kronos, etc.) and interfacing with external payroll processing vendor (ADP or similar); experience as a team member in the implementation or upgrade of timekeeping/payroll systems.
• Computer programs, including Microsoft Office suite of applications.

Recology Offers

• An ecologically innovative company that finds and mentors people committed to protecting the environment and sustaining our communities.
• The largest employee-owned resource recovery company in the industry with terrific benefits to help you prosper.
• A creative and caring culture that values community, diversity, altruism, accountability, collaboration, and learning by doing.
• An inspired company mission driven to use and return resources to their best and highest use through the practice of the 4R’s: Reduce, Re-use, Recycle, and Recologize.
• Distinct professional challenges to connect with, care for, and grow community that sees a world without waste.

Recology Benefits May Include

• Paid time off and paid holidays.
• Health and wellness benefits including medical, dental, and vision.
• Retirement plans (Employee Stock Ownership Plan, 401(k) with match).
• Annual wellness incentives.
• Employee Assistance Program (EAP).
• Educational assistance.
• Commuting benefits.
• Employee referral program.

Supplemental Information

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job; and pursuant to applicable law, we will consider for employment qualified applicants with criminal records. It is important that you provide accurate information on the job application, inaccurate information may cause delays in the processing of your application and/or may disqualify you as a candidate.

Recology is an equal opportunity employer committed to supporting an inclusive work environment where employees are valued, heard, and provided development opportunities. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, citizenship, disability, protected veteran status, or any other basis that is prohibited by law.

This description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills, effort, work conditions, and benefits associated with the job.

Company Description

GROW WITH US

As the largest 100% employee-owned company in the resource recovery industry, Recology has a unique workplace culture that guides how we support employees, interact with our customers, service our communities, and care for our environment.

We encourage Recology employees to G.R.O.W. with Us professionally and personally by:

• Giving back to our communities and our environment by volunteering time and resources
• Recovering resources to achieve their best and highest use
• Exhibiting Ownership in a company that does the right things for the right reasons, ensuring that our actions benefit the company, the communities we serve, and our environment.
• Working together to develop camaraderie and facilitate collaboration. By demonstrating an inclusive attitude that values different backgrounds and ideas, we can get the job done.