Payroll Administrator

Konica Minolta Business Solutions; Ramsey (NJ); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Konica Minolta is seeking a Payroll Specialist to deliver accurate, timely payroll for a multi-state workforce in a hybrid role in Ramsey, NJ.

You will manage payroll processes, ensure compliance with federal, state, and local regulations, support audits, and drive improvements across HR/payroll systems, including SuccessFactors and ADP.

The ideal candidate is detail-oriented, analytical, and maintains confidentiality while providing excellent service.

Qualifications

• Knowledge of payroll practices and compliance requirements.
• Analytical, organizational, and problem-solving skills.
• Microsoft Excel proficiency.
• Strong written and verbal communication skills.
• Ability to work independently and in a team environment.
• Discretion with confidential information.

Responsibilities

• Process bi-weekly payroll accurately and timely for all eligible employees.
• Review and process payroll transactions including new hires, terminations, salary changes, bonuses, retroactive pay adjustments, tax updates, and deduction changes.
• Monitor and validate payroll-related workflows between SuccessFactors, ADP, Workforce Software (WFS), and other integrated systems.
• Transmit payroll files to ADP and verify successful processing and data integrity.
• Calculate and process off-cycle and manual payroll payments.
• Audit and analyze payroll data and reconcile totals by Company (YTD and QTD).
• Review and approve timecard corrections and exceptions.
• Generate payroll reports using ADP Reporter and create compliance reports.
• Respond to employee payroll inquiries with resolutions.
• Process employment verifications and unemployment claims.
• Support payroll audits, garnishments, subpoenas, and regulatory requests.
• Maintain payroll records and confidentiality.
• Participate in process improvement initiatives and special projects.
• Knowledge of accrual bank configurations in time system.

Skills

Payroll knowledge

Analytical skills

Excel

Communication

Independent & team work

Confidentiality

Education

Associate's degree (Accounting/Finance/HR/Business)

Tools

SuccessFactors

ADP

Workforce Software (WFS)

Job description

Overview

At Konica Minolta, our people are at the center of everything we do. As a Payroll Specialist, you'll play a vital role in delivering an exceptional employee experience by ensuring accurate and timely payroll for our multi-state workforce. This position is responsible for managing payroll processes, ensuring compliance with federal, state, and local regulations, supporting audits and reporting, and driving process improvements across integrated HR and payroll systems. The ideal candidate is detail-oriented, analytical, and passionate about delivering accurate results while maintaining the highest standards of confidentiality and service.

This position follows a hybrid work schedule requiring four days per week in the Ramsey, NJ office and one remote workday per week.

Responsibilities

• Process bi-weekly payroll accurately and timely for all eligible employees.
• Review and process payroll transactions including calculation of new hire's pay, calculations of termination checks, salary changes, bonuses, calculate retroactive pay adjustments, employee tax updates, and review deduction changes.
• Monitor, audit and validate payroll-related workflows between SuccessFactors, ADP, Workforce Software (WFS), and other integrated systems.
• Transmit payroll files to ADP and verify successful processing and data integrity.
• Calculate and process off-cycle and manual payroll payments.
• Audit and analyze payroll data and reconcile payroll totals by Company including YTD and QTD balances.
• Review and approve timecard corrections and exceptions.
• Generate payroll reports using ADP Reporter and create compliance reports.
• Respond to employee payroll inquiries with resolutions.
• Process employment verifications and unemployment claims.
• Support payroll audits, garnishments, subpoenas, and regulatory requests.
• Maintain payroll records and confidentiality.
• Participate in process improvement initiatives and special projects.
• Knowledge of accrual bank configurations in time system.

Qualifications

• Strong knowledge of payroll practices and compliance requirements.
• Excellent analytical, organizational, and problem-solving skills.
• Microsoft Excel proficiency.
• Strong written and verbal communication skills.
• Ability to work independently and in a team environment.
• Professionalism and discretion when handling confidential information

• Associate's degree in accounting, Finance, Human Resources, Business Administration, or equivalent experience.
• Minimum 2 years of payroll processing experience

About Us

This posting reflects an existing vacancy that we are actively recruiting for.

Cette annonce correspond a un poste actuellement vacant pour lequel nous recrutons activement.

About Konica Minolta

Konica Minolta Business Solutions' (Konica Minolta) journey started more than 150 years ago, with a vision to see and do things differently. The company partners with clients to Give Shape to Ideas by supporting their digital transformation through its expansive Intelligent Connected Workplace portfolio. Its business technology offerings include IT Services, intelligent information management, video security solutions and managed print services, as well as office technology and industrial and commercial print solutions. 2025 marks Konica Minolta's 20thanniversary in production print, for which it celebrates "20 Years of Excellence, Innovation and Impact," and continues to lead the way in digital commercial printing. This year also commemorates 20 years of Konica Minolta's bizhub brand. Over the past two decades, the bizhub series has revolutionized office technology and redefined how businesses operate. It has continuously evolved to meet the needs of modern workplaces, fueled by advances in technology and a commitment to innovation. Konica Minolta is proud to be ranked on the Forbes 2025 America's Best Large Employers list, included on CRN's MSP 500 list numerous times; recognized as #1 Brand for Customer Loyalty in the MFP Office Copier Market by Brand Keys for eighteen consecutive years and presented with Keypoint Intelligence's BLI 2025 and 2021 A3 Line of The Year and BLI 2021-2023 Most Color Consistent A3 Brand Awards for its bizhub One i-Series. For more information, please visit Konica Minolta online and follow it on Facebook, YouTube, LinkedIn and Twitter.

Au sujet de Konica Minolta

Solutions d'affaires Konica Minolta (Konica Minolta) a entame son parcours il y a plus de 150 ans, avec la volonte de voir et de faire les choses autrement. Elle fait equipe avec ses clients pour donner forme a leurs idees en appuyant leur transformation numerique grace a un riche portefeuille de solutions pour un milieu de travail connecte et fute. Parmi ses technologies d'affaires, on retrouve des services de TI, la gestion intelligente de l'information, des solutions de securite video et des services d'impression geres ainsi que des technologies de bureau et des solutions d'impression industrielle et commerciale. L'annee 2025 marque le 20e anniversaire de l'entree de Konica Minolta dans le marche de l'impression de production; l'entreprise souligne 20 annees d'excellence, d'innovation et de resultats tout en continuant d'etre une figure de proue dans l'impression numerique commerciale. C'est aussi l'annee ou la marque bizhub de Konica Minolta celebre ses 20 ans, au cours desquels la gamme a revolutionne la technologie de bureau, redefini les processus des entreprises, et evolue continuellement pour repondre aux besoins des milieux de travail modernes, mue par les avancees technologiques et la volonte d'innover. Konica Minolta est fiere de faire partie du palmares 2025 des meilleurs grands employeurs d'Amerique de Forbes, d'avoir figure a plusieurs reprises au palmares CRN des 500 fournisseurs de services geres, d'avoir ete nommee la marque numero un en matiere de fidelite des clients sur le marche des appareils de bureau multifonctions par Brand Keys pendant 18 annees consecutives, et de s'etre vue decerner les prix BLI A3 Line of the Year 2021 et 2025 et Most Colour Consistent A3 Brand 2021-2023 de Keypoint Intelligence pour sa gamme bizhub One i-Series. Pour en savoir plus, rendez-vous sur le site de Konica Minolta et suivez l'entreprise sur Facebook, YouTube, LinkedIn et Twitter.

Salary Disclaimer

Konica Minolta is committed to transparent and equitable compensation practices. Our pay structure is designed to support employee growth, allowing individuals to progress through the salary range as they advance in their role. Actual base pay offered will vary based on a candidate's skills, experience, jobrelated knowledge, geographic location, and specific business needs.

Salaire- A titre indicatif

Konica Minolta s'engage en faveur de pratiques de remuneration transparentes et equitables. Notre structure salariale est concue pour soutenir la croissance des employes, permettant aux individus de progresser dans la fourchette salariale au fur et a mesure de leur progression. Le salaire de base reel propose variera en fonction des competences, de l'experience, des connaissances liees au poste, de la localisation geographique et des besoins specifiques de l'entreprise du candidat.

AI Disclosure

Konica Minolta Business Solutions (Canada) Ltd., or its authorized third-party contractors, may employ Artificial Intelligence technologies to support elements of the recruitment process. Notwithstanding this, Applications are reviewed by our recruitment team, who always make the final hiring decision.

Mention d'utilisation de l'IA

Konica Minolta Business Solutions (Canada) Ltd., ou ses prestataires tiers autorises, peuvent utiliser des technologies d'intelligence artificielle pour soutenir certains aspects du processus de recrutement. Neanmoins, les candidatures sont examinees par notre equipe de recrutement, qui prend toujours la decision finale d'embauche.

EOE Statement

Konica Minolta is an equal opportunity and affirmative action employer. We consider all qualified applicants for employment without regard to race, color, religion, creed, national origin, sex, pregnancy, age, sexual orientation, transgender status, gender identity, disability, alienage or citizenship status, marital status or partnership status, genetic information, veteran status or any other characteristic protected under applicable law.

Declaration sur l'egalite des chances:

Konica Minolta est un employeur souscrivant au principe de l'egalite d'acces a l'emploi et de l'action positive. Nous considerons tous les candidats qualifies pour un emploi sans distinction de race, de couleur, de religion, de croyance, d'origine nationale, de sexe, de grossesse, d'age, d'orientation sexuelle, de statut de personne transgenre, d'identite de genre, de handicap, d'alienation ou de citoyennete, d'etat civil ou de partenariat, d'informations genetiques, de statut de veteran ou de toute autre caracteristique protegee par les lois applicables

Solutions d'affaires Konica Minolta (Canada) Ltee. est un employeur d'opportunite egale.