Payroll Administrator

Bridgewell; Peabody (MA); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

Health benefits

Birthday off

On-call pay

Development opportunities

Job summary

Bridgewell in Peabody, MA is seeking a Payroll Administrator to support bi-weekly payroll processing under the Payroll Manager. This role requires accuracy, strong data entry, and knowledge of payroll systems.

You will handle timekeeping, tax and benefit deductions, and year-end tasks while maintaining confidentiality. A High School Diploma and 1–3 years payroll experience are expected; Microsoft 365 and iSolved skills are preferred.

Qualifications

• HS diploma required; bachelor's degree preferred.
• 1–3 years of payroll experience required.
• Experience with payroll systems assumed; Microsoft 365 and iSolved valued.

Responsibilities

• Assist with processing bi-weekly payroll accurately and timely.
• Generate and audit payroll reports for accuracy and make adjustments.
• Ensure compliance with company policies and federal/state regulations.
• Record pay adjustments from verification forms and set up schedules in payroll system.
• Verify hours, PTO, and deductions; input data into payroll software.
• Support year-end audits and W2 processing.

Skills

Microsoft 365

iSolved

Education

High School Diploma

Bachelor's degree preferred

Job description

Bridgewell strengthens communities by providing an unmatched range of social and human services that empower people with disabilities and other life challenges to live safe, self-directed, and productive lives. Bridgewell delivers support through community housing, day programs, outpatient treatment, recovery services, education, and employment training. We're committed to helping people in need, from those with autism to people with substance use disorders, become engaged members of their communities. Bridgewell is also the industry leader in developing innovative offerings responding to unmet or emerging needs.

Our employees take pride in making every day count to its fullest. They are committed to adding value to the lives of the people we support, and they bring energy, ideas, and a passion for service. Does this describe you? Then please consider joining our incredible team!

Bridgewell Mission: "Connecting People with Possibilities" Inspired by the values of caring and respect, together we guide individuals with disabilities and other challenges to achieve and enjoy their highest quality of life and personal growth.

Summary: Reporting to the Payroll Manager, the Payroll Administrator compiles payroll data to maintain payroll records and processes bi-weekly payroll and pay adjustments.

Schedule: Monday-Friday 9:00am-5:00pm (40 hours per week)

Essential Duties and Responsibilities

1. Assist with processing the organization's bi-weekly payroll in an accurate and timely manner.
2. Generate and audit payroll reports for accuracy and make manual adjustments before finalizing payroll for processing.
3. Act in compliance with company policies and applicable federal, state, and regulatory requirements.
4. Process and record pay adjustments from verification forms.
5. Set up new employee schedules in the payroll system.
6. Verify attendance, hours worked, and pay adjustments, and enter information into payroll software system.
7. Track Paid Time Off including, Earned Time, Personal Time, and Sick Leave, for accuracy.
8. Conduct verification of employment.
9. Train managers and employees in connection with payroll matters and the payroll software.
10. Review biweekly payroll manuals, voids, stop payments and direct deposits.
11. Maintain employees' confidence and protect operations by keeping payroll and employee information confidential.
12. Compile payroll data such as hours worked, retroactive amounts, taxes, insurance, and union dues to be withheld, and employee identification number, from time sheets and other records.
13. Support year end audits, processing of W2s, and internal and external payroll audits.
14. Review wages computed and correct errors to ensure accuracy of payroll.
15. Record data related to employee transfers between departments.
16. Prepare payroll reports after payroll is processed and periodically prepare reports of earnings, taxes, and deductions including allocation reports.
17. Other duties as assigned.

Required Education/Experience

1. High School Diploma required, bachelor's degree preferred.
2. One to three years of experience in a payroll department and with payroll systems is required.

Required Skills/Knowledge

1. Experience with Microsoft 365 required.
2. Previous experience with iSolved preferred.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. While performing the duties of this job, employee is frequently required to climb stairs.
2. The employee must be able to lift and/or move up to 20 pounds.
3. The employee must have a normal range of eyesight with or without corrective lenses and have a normal range of hearing with or without corrective equipment.

Bridgewell offers:

• Excellent health benefits-medical, dental, vision. We believe our benefits package is one of the most competitive.
• Generous paid time off includes your birthday (that's right, we even give you your birthday off!)
• A collaborative work environment that values new insight and personal contributions
• With over one hundred programs in the North Shore, Lowell, and Merrimack Valley we provide excellent opportunities for training and development.
• Additional compensation for on-call rotations
• Opportunities for professional development and growth

Why Should You Apply:

If the top benefits alone don't sway you, our compassionate and collaborative work environment should! Bridgewell is committed to training and developing staff and provides opportunities for you to have a positive impact on the work you do.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.

Requires acceptable CORI results according to Bridgewell policy.

Bridgewell is committed to creating a diverse environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

The pay range listed for this position is the hourly rate range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, or other applicable factors permissible by law.