Payroll Accounting & Compliance Specialist

Jobtailor; Livonia (MO); On-site; USD 70,000 - 95,000; Full time

Job summary

Trinity Health is seeking a Payroll Operations professional to join the Payroll Shared Services team in Livonia, MI. You will support accounting, compliance, and processing across multi-state payrolls, ensuring accuracy and timely execution.

The role requires strong analytical skills, system proficiency (Workday, Kronos, ADP), and the ability to collaborate with cross-functional teams while maintaining confidentiality.

Qualifications

• Must have 3–5 years of payroll experience or an Associate's degree with related work experience.
• Experience in multi-entity and multi-state payroll, payroll tax rules, garnishments, and internal controls.
• Strong communication and teamwork abilities; able to meet deadlines.
• Proficiency with Excel and payroll systems like Workday/Kronos/ADP.

Responsibilities

• Support accounting and compliance activities for payroll operations as part of the Trinity Health Payroll Shared Services team.
• Provide or coordinate training for ministry and central payroll team members.
• Serve as the primary vendor contact for resolving data and processing issues.
• Work with Regional Health Ministry teams to ensure accuracy of employee payroll data and processing information.
• Analyze and monitor payroll functions including tax setup/withholding, banking, garnishments, and general processing.
• Support vendor and internal department relationships for auditing, procedure implementation, accurate withholdings, processing, and payments.
• Educate payroll colleagues on processes and deadlines, and upscale issues as appropriate.
• Ensure payroll-cycle activities including tax, benefits, wage attachment, banking, reconciliation, auditing, and transmission are accurate and timely.
• Complete quarter-end and year-end payroll activities and assist Regional Health Ministry Payroll Managers with compliance and accuracy.
• Collaborate with leadership on process-efficiency initiatives and continuous quality and service improvements.
• Work with HR and TIS staff to resolve system and operational issues affecting payroll vendor information transfers.
• Support the payroll production process.
• Maintain confidentiality of payroll and human resources information.
• Participate in special projects involving system enhancements and quality improvements.
• Assist with developing and maintaining policies and procedures.
• Perform other duties as assigned

Skills

Analytical skills

Communication skills

Detail oriented

Team collaboration

Customer focus

Adaptability

Education

Associate's degree in bookkeeping/accounting or related field

Tools

Workday

Kronos

ADP Tax Services

Microsoft Excel

Job description

• Support accounting and compliance activities for payroll operations as part of the Trinity Health Payroll Shared Services team
• Provide or coordinate training for ministry and central payroll team members
• Serve as the primary vendor contact for resolving data and processing issues
• Work with Regional Health Ministry teams to ensure accuracy of employee payroll data and processing information
• Analyze and monitor payroll functions including tax setup/withholding, banking, garnishments, and general processing
• Support vendor and internal department relationships for auditing, procedure implementation, accurate withholdings, processing, and payments
• Educate payroll colleagues on processes and procedures, communicate deadlines and annual calendars, and upscale issues as appropriate
• Ensure payroll-cycle activities including tax, benefits, wage attachment, banking, reconciliation, auditing, and transmission are accurate and timely
• Complete quarter-end and year-end payroll activities and assist Regional Health Ministry Payroll Managers with compliance and accuracy
• Collaborate with leadership on process-efficiency initiatives and continuous quality and service improvements
• Work with HR and TIS staff to resolve system and operational issues affecting payroll vendor information transfers
• Support the payroll production process
• Maintain confidentiality of payroll and human resources information
• Participate in special projects involving system enhancements and quality improvements
• Assist with developing and maintaining policies and procedures
• Perform other duties as assigned

Requirements

• Associate's degree with major coursework in bookkeeping, accounting or related field or three (3) to five (5) years of comprehensive and progressively responsible payroll experience; or an equivalent combination of education and related work experience
• Experience in a multi-entity and multi-state organization handling payroll and payroll processes, payroll tax and state reciprocity rules, garnishments, payroll-related regulatory compliance including FLSA, banking ACH/settlement, and internal controls for the payroll cycle, or an equivalent combination of education and related work experience
• Ability to work well in a team environment
• Good oral and written communication skills; comfortable communicating with all levels of the organization
• Strong analytical skills and ability to develop methodologies for collecting, summarizing, analyzing, and evaluating data
• Detail oriented and able to meet established deadlines; excellent follow through required
• Strong personal computer skills, particularly Excel
• Experience with Workday, Kronos timekeeping, and ADP tax services preferred
• Demonstrated understanding of accounting principles
• High degree of professionalism and customer focus
• Ability to maintain a high degree of confidentiality
• Highly motivated self-starter with good judgment, tact, and diplomacy
• Comfortable operating in a collaborative, shared leadership environment
• Ability to organize work priorities and adapt to frequent changes
• Ability to work concurrently on a variety of tasks/projects in a potentially stressful environment
• Must possess the ability to comply with Trinity Health policies and procedures
• Must maintain working knowledge of applicable Federal, State, and local laws/regulations, Trinity Health Integrity and Compliance Program, Code of Conduct, policies, and procedures

Core Competencies

Demonstrates expertise in payroll operations, compliance, and accounting principles, with a strong focus on accuracy, confidentiality, and regulatory adherence. Proficient in analyzing payroll data and collaborating with cross-functional teams to enhance process efficiency and service quality.

Highest-signal resume keywords

• Payroll Operations
• Regulatory Compliance
• Analytical Skills
• Workday Experience
• Excel Proficiency

Hard Skills

• Payroll Processing
• Tax Setup
• Garnishments
• Accounting Principles
• Data Analysis
• Internal Controls
• Multi-State Payroll
• Payroll Tax Compliance
• Procedure Implementation
• Quarter-End Activities

Soft Skills

• Communication Skills
• Detail Oriented
• Team Collaboration
• Customer Focus
• Adaptability

Industry Keywords

• FLSA Compliance
• Payroll Cycle
• Confidentiality
• Trinity Health Policies
• Banking ACH

Tools & Technologies

• Workday
• Kronos
• ADP Tax Services
• Microsoft Excel