Pavement Maintenance Estimator

Cactus Asphalt; Tolleson (AZ); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401(k) Retirement plan

Paid time off and holidays

Professional development opportunities

Job summary

Cactus Asphalt seeks an Estimator to prepare detailed cost estimates for projects, analyze plans and specs, and collaborate with project managers, clients, business development, and subcontractors to build accurate, competitive bids. You will quantify labor, materials, equipment, and subcontractor services while evaluating market conditions and price volatility to protect margins.

The role requires coordinating bid proposals, maintaining documentation, and supporting cost control and reporting,

Qualifications

• 3–5 years of estimating, construction, or related field.
• Strong analytical and mathematical skills with attention to detail.
• Excellent communication and interpersonal skills.
• Ability to interpret blueprints, technical drawings, and project specifications.
• Proficiency in estimating software (Bid2Win or HCSS) and Microsoft Excel.
• Strong organizational and time management abilities.

Responsibilities

• Review project plans, specifications, and related documents to understand the scope of work.
• Prepare detailed cost estimates for labor, materials, equipment, and subcontractor services.
• Analyze and quantify project requirements to produce accurate and competitive bids.
• Develop and prepare bid proposals, including detailed cost breakdowns and justifications.
• Coordinate with project managers, engineers, business development, and other stakeholders to gather necessary information for bids.
• Ensure bid proposals are submitted on time and in accordance with client requirements and specifications.
• Solicit quotes from subcontractors and suppliers; evaluate and negotiate proposals as needed.
• Monitor and track project costs against estimates to identify discrepancies.
• Maintain accurate records of estimates, bid proposals, and supporting documentation.
• Communicate with clients to clarify requirements and support negotiations.
• Review estimates for accuracy and adherence to standards.

Skills

Analytical thinking

Attention to detail

Excellent communication

Blueprint interpretation

Excel proficiency

Estimating software

Tools

Bid2Win

HCSS

Bluebeam

Job description

Position Overview

The Estimator is responsible for calculating and preparing detailed cost estimates for projects or services, ensuring accuracy and competitiveness. This role involves analyzing project plans, specifications, and other documentation to determine the necessary resources, labor, and materials required. The Estimator works closely with project managers, production managers, clients, business development personnel, and subcontractors to provide comprehensive and accurate cost assessments.

Key Responsibilities

• Cost Estimation:
  • Review project plans, specifications, and related documents to understand the scope of work
  • Prepare detailed cost estimates for labor, materials, equipment, and subcontractor services
  • Analyze and quantify project requirements to produce accurate and competitive bids
• Bid Preparation:
  • Develop and prepare bid proposals, including detailed cost breakdowns and justifications
  • Coordinate with project managers, engineers, business development, and other stakeholders to gather necessary information for bids
  • Ensure bid proposals are submitted on time and in accordance with client requirements and specifications, including all documentation
• Market Research:
  • Conduct research on current market conditions, material costs, and labor rates to ensure accurate cost assessments
  • Analyze historical data and past project performance to inform cost estimates
  • Stay updated on industry trends, technological advancements, and changes in regulations affecting cost estimates
• Subcontractor and Vendor Coordination:
  • Solicit quotes from subcontractors and suppliers for various project components
  • Evaluate and compare subcontractor and vendor proposals to ensure competitive pricing and quality
  • Negotiate terms and prices with subcontractors and suppliers as needed
  • Develop subcontractor and vendor relationships
• Cost Control and Analysis:
  • Monitor and track project costs against estimates to identify and address any discrepancies
  • Review and analyze cost reports to identify areas for cost savings or improvement
  • Provide cost analysis and recommendations to project managers and senior management
• Documentation and Reporting:
  • Maintain accurate and detailed records of cost estimates, bid proposals, and supporting documentation
  • Prepare and present reports on estimates, bids, and project costs to management and clients
  • Ensure all documentation is organized and accessible for future reference and audits
• Client and Project Coordination:
  • Communicate with clients to clarify project requirements and address any questions or concerns
  • Collaborate with project managers and other team members to ensure alignment between estimates and project scope
  • Provide support during project negotiations and contract discussions
• Quality Assurance:
  • Review and validate estimates for accuracy and completeness
  • Ensure that estimates adhere to company standards, industry best practices, and regulatory requirements
  • Implement quality control measures to minimize errors and ensure reliability of cost assessments

Requirements

• Qualifications:
  • Experience: Minimum of 3-5 years of experience in estimating, construction, or a related field
  • Strong analytical and mathematical skills with attention to detail
  • Excellent communication and interpersonal skills
  • Ability to interpret blueprints, technical drawings, and project specifications
  • Proficiency in estimating software (Bid2Win or HCSS software) and Microsoft Office Suite, particularly Excel
  • Strong organizational and time management abilities
• Technical Proficiency:
  • Proficiency in estimating software (e.g., Bid2Win, HCSS, Heavy Bid, Bluebeam)
  • Familiarity with construction management software and project management tools
  • Knowledge of construction materials, methods, and industry standards
• Working Conditions:
  • Primarily office-based with occasional visits to job sites for measurements and assessments
  • May require extended hours to meet project deadlines or respond to urgent requests

Ability to work in a fast-paced environment and manage multiple estimates

Benefits

• Health, dental, and vision insurance
• Retirement savings plan with company match
• Paid time off and holidays
• Professional development opportunities