Patient Support Specialist

Orchid-Health; Elmira (OR); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

Wellness allowance $1,000/year

401(k) with company match

CE/CME budget for all staff

Employee Assistance Program (EAP)

128 hours PTO/year (front-loaded)

8 paid holidays + birthday off

Free care for staff and families

Job summary

Orchid Health in Elmira, Oregon, is seeking an administrative receptionist to support daily clinic operations under a people-first model. The role involves front-desk duties, patient check-in, intake processing, and coordinating with medical staff to ensure smooth patient flow.

The position emphasizes compassionate patient service, adherence to HIPAA, and collaboration within a self-managed team. Employment offers a comprehensive benefits package and a schedule of 8am–5pm, Monday through Friday.

Qualifications

• High school diploma or GED required.
• 1+ year medical office experience preferred.
• English-Spanish bilingual considered a plus.

Responsibilities

• Verify insurance and collect necessary documents before opening.
• Greet patients warmly at check-in.
• Collect and record intake paperwork and copays.
• Answer phone calls and schedule appointments.
• Process faxes and upload to EHR system.
• Respond to healthcare crises and coordinate with staff.
• Participate in community events and outreach.
• Maintain professional boundaries and HIPAA compliance.
• Clean waiting area nightly and keep it presentable.

Skills

Customer service

Communication

Bilingual (English/Spanish)

Organizational skills

Team collaboration

Problem solving

Education

High school diploma or GED

Tools

Athena

Job description

Join an Organization that Puts its People First!

*This position has a schedule of 8am - 5pm (Monday/Friday)

Interested in helping grow a healthcare model based on trusting relationships, joy in work, and health equity? Orchid Health might be just the place for you!

Orchid Health was founded over 10 years ago with the belief that the most effective way to improve the health of our communities is through integrated patient-centered care that takes the time to listen to and build trusting relationships with each patient. We currently see thousands of patients at our Oregon clinic locations, all supported by a talented, passionate, and dedicated staff.

Our mission is to advance a new model for community health to thrive based on relationships, joy in work, and health equity. We achieve this by leaning into our four pillars and core values:

Core Values:

• Challenge the Status Quo
• Cultivate Respect
• Courageously Vulnerable and Accountable

Four Pillars (in order of priority):

• Pillar 1: Employee Well-Being
• Pillar 2: Trusting Patient Relationships
• Pillar 3: Community Health
• Pillar 4: Financial Sustainability

Why work for Orchid Health?

At Orchid Health, we’re moving away from traditional top-down management to something more human: self-management. Our teams work together to make most day-to-day decisions, without a clinic manager giving direction. Instead, team members take on shared responsibilities based on their strengths, hold each other accountable, and are supported by peers, coaches, and access to clear, timely information. This structure reduces bureaucracy, supports collaboration, and makes work more meaningful. We believe that the people doing the work are best positioned to lead it, and we’ve built our organization around that belief. Orchid’s team members have abundant opportunities to expand their professional skills in a supportive environment, participate in community outreach efforts, and enjoy a robust benefits package.

Compensation:

• $20.00 – $21.75/hour depending on experience and skills ($1.00/hour increase at 120 days)

Benefits:

• Medical, Dental, & Vision – Orchid pays monthly premiums at 100% for team members and at least 50% for their dependents for base medical and dental plans
• $1,000/year Wellness Benefit - for things that make you happy!
• 401(k) with a company match and financial planning and wellness resources available at no cost.
• A Continuing Education / Continuing Medical Education budget for all team members
• An Employee Assistance Program (EAP) that provides mental health support, financial planning, and lifestyle training opportunities, at no cost to employees
• 128 hours of PTO per year, annually front-loaded with tenure-based increases
• 40 hours of paid inclement weather and emergency closure leave, annually front-loaded
• 8 paid holidays, plus your birthday off!
• Free care at our clinics for team members and their families
• And more!

*Team members are eligible for benefits on the first of the month following 30 days of employment.

Elmira is considered one of Oregon’s highest need areas when it comes to healthcare, and taking this position will be making a huge difference in a community that truly needs and appreciates its healthcare providers.

Located near Elmira High School, Orchid Health’s Fern Ridge Clinic serves the entire Fern Ridge area, including Veneta, Elmira, Crow, Noti, Vaughn, and Walton. The area is known for the Fern Ridge Reservoir, wineries, farms, and its abundance of outdoor recreation opportunities, natural areas, and wildlife.

Responsibilities:

• Prepare for the day’s patients by verifying insurance, scrubbing for missing information, and preparing documents before we open so that the check in process is streamlined
• Warmly and professionally greet patients as they check into the clinic for their appointments
• Collect and record necessary patient intake paperwork and any patient copays
• Answer phone calls, schedule patient appointments, answer patient questions, and be able to identify when patients need to discuss questions with a medical professional
• Handle incoming faxes by passing them off to the appropriate staff member and/or uploading documents to patients’ electronic health records system
• Calmly and professionally respond to healthcare crises as the first line of interaction. Appropriately involve supervisor(s) and healthcare staff as needed
• Participate in community events, promotional efforts, and healthcare activities
• Present the clinic in a positive light at all times to members of the community
• Maintain professional boundaries in the community at all times especially regarding PHI, HIPAA, and other sensitive information
• Nightly cleaning of the waiting room to ensure it is clean and presentable with fresh coffee, water, cups, tissue, business cards, stickers, magnets, etc.

Competencies:

• You like to ask questions
• You accept constructive feedback and work to grow both professionally and personally
• You show compassion every day when dealing with patients
• You refrain from discussing personal political and religious views in the workplace
• You support your team and recognize them when they go above and beyond
• You will understand and uphold the job expectations and Commitment to Coworkers agreements at all times which include treating all staff with respect and professionalism

Required Qualifications:

• High school diploma or GED certificate

Preferred Qualifications:

• Minimum of 1 year medical office experience (preferred)
• Working knowledge of Athena (preferred)
• English-Spanish bi-lingual (preferred)

Work Environment:

While in the clinic, team members may be exposed to viruses, disease, and infection from patients and specimens in the working environment. Team members may be required to work for extended periods of time at a computer. Team members use standard office equipment, such as computers, phones, and e-fax.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The employee may be regularly required to use hands and fingers to operate a computer, telephone, and keyboard. This position requires intermittent physical activity, including standing, walking, bending, kneeling, stooping, reaching, and crouching, as well as lifting and supporting patients. Computer work is required for in-clinic positions. Light to moderate lifting may be required.

Travel:

Travel is primarily local during the business day, although some out-of-the-area may be expected on occasion (CME events, or activities involving other Orchid Health Clinics).

Employment Offer Contingencies:

Job offers are contingent upon the successful completion of a background check and drug screening.

AAP/EEO Statement:

It is the policy of Orchid Health to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Orchid Health will provide reasonable accommodations for qualified individuals with disabilities.