Patient Supplies Coordinator

Hospice Foundation Of Greater Baton Rouge; Baton Rouge (LA); On-site; USD 28,000 - 30,000; Full time

Job summary

Hospice of Baton Rouge is seeking a Patient Supplies Coordinator to ensure nurses and patients have the medical supplies they need, when they need them.

You will manage the patient supplies budget, place orders with Medline and Amazon, arrange drop shipments to homes and facilities, and maintain the supply formulary while keeping the stockroom organized and accurately counted, supporting a compassionate care team.

Qualifications

• High school diploma or equivalent.
• Experience with purchasing, ordering, inventory, or supply management.
• Proficient online ordering via Medline and Amazon.
• Able to track a budget and use spreadsheets for monthly totals (Excel).
• Strong attention to detail and accuracy with counts and dates.
• Clear, friendly communication with a busy clinical team.
• Organized and able to manage several requests at once to meet deadlines.

Responsibilities

• Place supply orders through Medline, Amazon, and other approved vendors.
• Arrange drop shipments to patient homes and facilities.
• Resolve back orders, substitutions, shipping errors and returns with vendors.
• Reconcile orders, packing slips, and invoices.
• Manage the patient supplies budget and report monthly totals.
• Maintain the supply formulary and vendor pricing.
• Receive, unpack and stock and maintain inventory in the supply room.
• Communicate status and delivery dates to nurses and clinical staff.

Skills

Purchasing experience

Budget tracking

Attention to detail

Strong communication

Organizational skills

Multi-tasking

Education

High school diploma

Tools

Excel

Job description

Job Details: Job Location: Hospice of Baton Rouge - Main Office - Baton Rouge, LA 70809, Position Type: Full Time, Position Summary

The Patient Supplies Coordinator makes sure our nurses and patients have the medical supplies they need, when they need them. This person manages the patient supplies budget, orders through Medline and Amazon, arranges drop shipments to patients' homes and facilities, maintains the supply formulary, and keeps the supply room stocked, organized and accurately counted. The role works closely with the nursing team every day and is a key part of delivering comfort-focused care.

Hourly Range: $20 - $22/hour

Key Responsibilities

Ordering and Purchasing

• Place supply orders through Medline, Amazon, and other approved vendors
• Arrange drop shipments directly to patient homes and facilities and trach them through delive
• Resolve back orders, substitutions, shipping errors and returns with vendors
• Reconcile orders, packing slips, and invoices

Budget and Spend Managment

• Manage the patient supplies budget and keep spending within approved limits
• Maintain the monthly spend-down sheet and report monthly totals to (supervisor/finance)
• Spot spending trends and suggest cost‑saving options, such as lower‑cost equivalent item

Formulary Management

• Maintain the patient supplies formulary, keeping item lists, vendors and pricing current
• Work with nursing leadership on adding, removing or substituting formulary items
• Route non‑formulatory requests for approval according to policy

Nursing Team Communication

• Receive and fill supply requests from nurses and clinical staff promptly and accurately
• Keep nurses informed about other status, delays, and substitutions and expected delivery dates
• Answer questions about available supplies and ordering procedures

Inventory and Supply Room

• Receive, unpack and put away deliveries, stock items on shelves in an organized way
• Check expiration dates, rotate stock and remove expired or damaged item
• Conduct regular inventory counts and keep accurate inventory records
• Keep the supply area clean, sage, and organized
• Other related duties as assigned

Qualifications

Required

• High school diploma or equivalent
• Experience with purchasing, ordering, inventory, or supply management
• Comfortable ordering online through vendor portals (such as Medline) and Amazon
• Able to track a budget and use spreadsheets (such as Excel) for monthly totals
• Strong attention to detail and accuracy with counts, dates and numbers
• Clear, friendly communication and follow‑through with a busy clinical team
• Organized, able to manage several requests at once and meet deadlines

Preferred

• Experience in hospice, home health or another healthcare setting
• Familiarity with medical supply terms and products
• Experience with Medline ordering or managing a formulary

Physical Requirements

• Lift, carry and move boxes and supplies weighing up to 50lbs
• Unpack boxes and place items on shelves, including reaching, bending and stooping
• Stand and walk for extended periods while receiving and stocking
• Read labels and expiration dates accurately

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job

Drug-Free Workplace

The Hospice of Baton Rouge is committed to maintaining a safe, healthy, and drug‑free workplace. As a condition of employment, all final candidates must successfully complete a pre‑employment drug screening in accordance with organizational policy.

Because of the safety‑sensitive nature of the care we provide, applicants who test positive for marijuana, including medical marijuana prescribed under state law, are not eligible for employment.