Patient Services Supervisor

Ohio State University Physicians; Columbus (OH); On-site; USD 3,350,000 - 5,025,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Health reimbursement accounts

Flexible spending accounts

Retirement

Employee assistance program

Paid time off

Holidays

Wellness program

Job summary

Ohio State University Physicians (OSUP) is seeking a leader to supervise the front desk and medical records, ensuring adherence to procedures and delivering high-quality patient service in our outpatient settings.

The role includes hiring and training staff, coordinating schedules, resolving physician and patient issues, serving as clinic superuser, handling referrals, billing tasks, and occasional travel to other facilities.

Qualifications

• High school diploma and 3–5 years in a medical office setting.
• Working knowledge of EMR systems, Word and Excel.
• Ability to liaison between management and staff and manage multiple priorities.
• Excellent written and verbal communication; strong interpersonal skills.

Responsibilities

• Supervises day-to-day activities of the front desk and/or medical records staff and ensures adherence to OSUP procedures and policies.
• Hires, trains, supervises, schedules, assigns work and evaluates staff; manages payroll and attendance records.
• Acts as the primary subject matter expert for patient services in the clinic and communicates with clinical staff.
• Addresses physician complaints or issues related to front desk or medical records operations; provides solutions.
• Serves as clinic superuser; provides in-service training on scheduling and physician schedule changes.
• May work with Capacity Management Office on provider templates and provide leadership in absence of manager.
• Ordering of supplies and equipment; greets patients; registers and checks in patients; updates demographics and insurance; handles calls and messages.
• Performs check-out activities including co-pays, scheduling, and ensuring follow-up tests are ordered.
• Monitors patient wait times and notifies appropriate staff when delays occur.
• Handles referrals and medical records requests; schedules appointments; manages cash drawer and deposits as needed.

Skills

Interpersonal skills

Customer service

Problem solving

Multitasking

Communication

Education

High school diploma

Associates degree preferred

Tools

EPIC

EMR systems

Microsoft Word

Microsoft Excel

Job description

Overview

Looking to join and lead a dynamic team at Ohio State University Physicians where excellence meets compassion?

Who We Are

With over 100 cutting-edge outpatient center locations, dedicated to providing exceptional patient care while fostering a collaborative work environment, our buckeye team includes more than 1,800 nurses, medical assistants, physicians, advanced practice providers, administrative support staff, IT specialists, financial specialists and leaders that all play an important part. As an employee of Ohio State University Physicians (OSUP), you'll be an integral part of a team committed to advancing healthcare, education, and professional growth.

Our Culture

At OSUP, we foster a culture grounded in the values of inclusion, empathy, sincerity, and determination. We meet our teams where they are, coming together to serve each other and our community.

Our Benefits

• medical
• dental
• vision
• health reimbursement accounts
• flexible spending accounts
• retirement
• employee assistance program
• paid time off
• holidays
• wellness program designed to support our employees so they can live their best lives

Responsibilities

• Supervises the day to day activities of the front desk and/or medical record support services personnel and ensure adherence to OSUP established procedures and policies.
• Hires, trains, supervises, schedules, assigns work to and evaluates staff; accountable for payroll and attendance records for supervised employees. May also include redirecting staff to other operational areas in need.
• Acts as the primary subject matter expert for patient services in the clinic. Actively communicates information to clinical staff.
• Advises and assists staff on problem solving escalated and complex patient/customer issues .
• Addresses physician complaints or issues associated with front desk or medical record operations, administrative workflows and scheduling issues. Provides solutions to physicians and staff.
• Serves as superuser for the clinic. Provides in-service training to all clerical and clinical staff on issues related to scheduling patient appointments and physician’s schedule changes.
• May be assigned to work with the Capacity Management Office on provider templates.
• Provides leadership support for clinic in absence of manager.
• Ordering of supplies and equipment.
• Greets patients and visitors, registers and check-in patients, updates patient demographics and insurance coverage in computer system.
• Answers patient calls, takes and relays messages or scripted care directions; responds to patient and staff inquiries, and communicates with referring physician offices.
• Performs check-out processes inclusive but limited to co-pay collections, scheduling return visits, providing the after-visit summary, and ensuring that follow-up tests have been ordered or scheduled (where applicable). Appropriately documents such activities.
• Monitors length of patient’s wait and notifies the appropriate party (i.e. nurse, lead or manager) of excessive wait times as defined by clinic.
• Opens and routes incoming mail; distributes correspondence, reports and office supplies; mails out form letters. Tracks and records patient information or program data where applicable.
• Requests and handles referrals and medical records from referring offices for new patient appointments.
• Schedules appointments when directed.
• Where assigned, maintains the cash drawer, reconciles daily cash, and prepares bank deposits. Accurately completes necessary paperwork to facilitate and track deposits.
• Contacts insurance companies and obtains registration or procedural pre-certifications as required by the patient’s healthcare insurance or managed care providers as assigned.
• Ability to perform functions using job-related software and systems.
• Travel may be required to accommodate staffing levels at other clinical facilities.
• Attendance, promptness, professionalism, the ability to pay attention to detail, cooperativeness with co-workers and supervisors, and politeness to customers, vendors, and patients.
• Other duties or special projects as assigned.

Qualifications

Job Requirements: High school diploma and 3-5 years experience in medical office setting; or equivalent combination of education and experience. Working knowledge of EMR systems, Word and Excel. Ability to serve as liaison between management and staff. Skilled in problem solving, and ability to manage multiple priorities. Ability to convey information both in writing and verbally. Must have high level of interpersonal skills to handle sensitive and confidential situations while providing exceptional customer service. Position continually requires demonstrated poise, tact and diplomacy. Independent judgment is required to plan, prioritize, and organize a diversified workload.

Preferences: Associates’ degree; working knowledge of EPIC; experience in related specialty practice area; experience in insurance and registration.

Pay Range

USD $24.32 - USD $36.48 /Hr.