Patient Services Specialist II - Provider Scheduling Coordinator - Cardiology

Baylor Scott & White Health; Round Rock (TX); On-site; USD 38,000 - 46,000; Full time

Benefits offered by this job

Health benefits

401(k) match

Tuition reimbursement

PTO starting Day 1

Job summary

Baylor Scott & White Health - Round Rock, TX seeks a Patient Services Specialist 2 to provide administrative support in a physician's office or clinic. You will handle check-in/out, scheduling, insurance verification, and phone inquiries to ensure smooth patient flow.

The role emphasizes accurate data entry, posting payments, and assisting in training junior staff. Excellent communication and organizational skills are essential, with experience in medical offices and familiarity with scheduling

Qualifications

• HS diploma or GED equivalent
• 1 year of experience in healthcare administration or medical office
• Experience with patient registration and scheduling procedures
• Familiarity with insurance verification and data entry

Responsibilities

• Assists patients and visitors with check-in and check-out, schedules follow-ups and referrals.
• Verifies insurance information, demographics, and updates records in the system.
• Handles payments and posts charges; generates daily payment reports.
• Responds to routine inquiries about hours, services, and policies.
• Assists with medical records duties and files charts as requested.
• Mentors junior staff and provides training when needed.

Skills

Patient relations

Communication skills

Scheduling

Attention to detail

Team mentoring

Education

High School Diploma or GED

Tools

Qgenda scheduling

Job description

About Us Here at Baylor Scott & White Health we promote the well-being of all individuals, families, and communities. Baylor Scott and White is the largest not-for-profit healthcare system in Texas that empowers you to live well.

Our Core Values are:

• We serve faithfully by doing what's right with a joyful heart.
• We never settle by constantly striving for better.
• We are in it together by supporting one another and those we serve.
• We make an impact by taking initiative and delivering exceptional experience.

Benefits

Our benefits are designed to help you live well no matter where you are on your journey. For full details on coverage and eligibility, visit the Baylor Scott & White Benefits Hub to explore our offerings, which may include:

• Immediate eligibility for health and welfare benefits
• 401(k) savings plan with dollar-for-dollar match up to 5%
• Tuition Reimbursement
• PTO accrual beginning Day 1

Note: Benefits may vary based upon position type and/or level.

Job Summary

The Patient Services Specialist 2 provides administrative help in a physician's office, clinic, or other area. This role ensures high-quality, patient-centered care. Duties include patient relations, check-in or check-out, scheduling, insurance verification, and answering phones. May assist in training and mentoring junior Patient Services Specialists.

Essential Functions of the Role

• Assists patients and visitors by performing duties like check-in, check-out, scheduling, insurance verification, and answering phone inquiries. Arranges follow-up visits and referral appointments.
• Registers patients by collecting and verifying insurance information. Verifies patient demographics and enters changes into the computer system. Directs patients to appropriate waiting areas.
• Accepts payments for physician or clinic services following guidelines. Posts payments and enters charges using appropriate codes. Generates daily payment reports. Verifies cash drawer against the report. Provides accurate patient, medical, financial, or procedural information to patients or approved entities. Discusses financial arrangements with patients, as requested.
• Responds to routine escalated inquiries concerning services, hours of operation, etc. Ensures any patient complaints are handled appropriately.
• Aids with medical records duties by pulling charts for appointments, prescription refills, and other requests. Retrieves, transports, sorts, and files medical records. Copies medical records charts for patient transfers and referrals as requested.
• Helps in training, mentoring and providing help to junior staff as requested.

Key Success Factors

• Excellent listening, social, and communication skills, both oral and written. Professional and respectful telephone etiquette. Ability to adjust communication style for different audiences. Caring listener, delicate, upbeat, optimistic, articulate, gracious, and tactful.
• Knowledge of patient registration procedures and documentation.
• Knowledge of medical insurance claims procedures and documentation. Needs to have thorough knowledge of the Out of Network process
• Skilled in the use of personal computers and related software applications.
• Skilled in preparing and maintaining patient records.
• Able to examine unpaid third-party claims and delinquent accounts to resolve appropriate follow-up actions to ensure payment.
• Able to mentor and train staff.
• Previous healthcare administrative or scheduling experience
• Experience maintaining clinic templates
• Experience with Qgenda or similar scheduling systems
• Cardiology experience as a plus, but not required
• Previous experience with provider/physician scheduling

Belonging Statement

We believe that all people should feel welcomed, valued and supported.

QUALIFICATIONS

• EDUCATION - H.S. Diploma/GED Equivalent
• EXPERIENCE - 1 Year of Experience