Patient Services Specialist - Chart Prep

Socket.dev; Town of Florida (NY); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Tuition reimbursement

401-K match

Pet and legal insurance

Job summary

Florida Cancer Specialists & Research Institute is seeking an experienced administrative professional to provide precise chart preparation for upcoming visits across multiple sites. You will apply knowledge of healthcare processes and organizational policies to ensure accurate documentation and scheduling.

The role requires strong MS Office skills, EMR/EHR familiarity, and the ability to handle sensitive information in a fast-paced environment.

Qualifications

• High school diploma or GED required.
• Proficiency with MS Office Word, Excel, PowerPoint, and Outlook.
• Two years of healthcare experience preferred, clinical setting beneficial.
• Ability to handle sensitive information and multi-site coordination.

Responsibilities

• Provide accurate chart preparation for upcoming visits (office, hospital follow-up, new patient).
• Demonstrates working knowledge of role, regulations, and policies.
• Performs other duties and projects as assigned.
• Complies with regulatory requirements and organizational policies.

Skills

Analysis & Critical Thinking

Interpersonal Effectiveness

Communication Skills

Self-Management

Customer Service & Organizational

Time Management

Independent Work

Education

High School Diploma or GED

Tools

MS Office Suite (Word, Excel, PowerPoint, Outlook)

EMR/EHR

Job description

Date Posted: 2026-09-21

Country: United States of America

Location: Flagler Office

WHY JOIN FCS

At Florida Cancer Specialists & Research Institute, we believe our people are our strength and we invest in them. In addition to having a positive impact on the people and communities we serve, associates benefit from significant professional opportunities, career advancement, training and competitive wages.

Offering competitive salaries and comprehensive benefits packages to include tuition reimbursement, 401-K match, pet and legal insurance.

A LITTLE BIT ABOUT FCS

Since 1984, Florida Cancer Specialists & Research Institute & Research Institute (FCS) has built a national reputation for excellence. With over 250 physicians, 220 nurse practitioners and physician assistants and nearly 100 locations in our network. Utilizing innovative clinical research, cutting-edge technologies, and advanced treatments, we are committed to providing world class cancer care. We are recognized by the American Society of Clinical Oncology (ASCO) with a national Clinical Trials Participation Award, FCS offers patients access to more clinical trials than any private oncology practice in Florida. Our patients have access to ground breaking therapies, in a community setting, and may participate in national clinical research studies of drugs and treatment protocols. In the past five years, the majority of new cancer drugs approved for use in the U.S. were studied in clinical trials with FCS participation prior to approval.

Through our partnership with Sarah Cannon, we are one of the largest clinical research organizations in the United States. Often, FCS leads the nation in initiating research studies and offering ground breaking new therapies to patients.

Come join us today!

Job Description Summary:

• Provide accurate chart preparation for all upcoming office visits, Hospital Follow Up visits and New Patient visits.
• Demonstrates working knowledge of all facets of role, relevant regulations, and organizational and departmental policies and procedures.
• Performs other duties and projects as assigned.
• Performs all duties in accordance with regulatory requirements and organizational policies and procedures.

Position Qualifications/Requirements

• Education:
• High school diploma or GED required
• Certifications/Licenses:
• Valid state Driver’s License for travel to satellite offices and offsite meetings.
• Compliance with the company Driver Safety Operations and Motor Vehicle Records Check Policy is required.
• Previous Experience:
• Two (2) years of experience working in a healthcare setting required, preferably in a clinical setting.
• Proficient with medical terminology
• Experience using EMR/EHR
• Core Capabilities:
• Analysis & Critical Thinking: Critical thinking skills including solid problem solving, analysis, decision-making, planning, time management and organizational skills.
• Must be detailed oriented with the ability to exercise independent judgment.
• Interpersonal Effectiveness: Developed interpersonal skills, emotional intelligence, diplomacy, tact, conflict management, delegation skills, and diversity awareness.
• Ability to work effectively with sensitive and confidential material and sometimes emotionally charged matters.
• Communication Skills: Good command of the English language. Effective communication skills (oral, written, presentation), is an active listener, and effectively provides balanced feedback.
• Customer Service & Organizational Awareness: Strong customer focus.
• Ability to build an engaging culture of quality, performance effectiveness and operational excellence through best practices, strong business and political acumen, collaboration and partnerships, as well as a positive employee, physician and community relations.
• Self-Management: Effectively manages own time, conflicting priorities, self, stress, and professional development.
• Self-motivated and self-starter with ability work independently with limited supervision. Ability to work remotely effectively as required.
• Must be able to work effectively in a fast-paced, multi-site environment with demonstrated ability to juggle competing priorities and demands from a variety of stakeholders and sites.
• Computer Skills: Proficiency in MS Office Word, Excel, Power Point, and Outlook required.
• Travel (double click to check relevant box): 0% <25% 26-50% 51%-75% >75%
• Standard Core Workdays/Hours (specify weekends and call requirements): Monday to Friday 8:00 AM - 5:00 PM.
• Essential Physical Requirements: refer to last page of job description for job specific physical and mental requirements.

SCREENINGS – Background, drug, and nicotine screens

Safeguarding our patients and each other is an important part of how we deliver the best care possible to the communities we serve. All offers of employment at Florida Cancer Specialists & Research Institute are contingent upon clear results of a thorough background screening. Additionally, as a condition of employment, FCS requires all new hires to receive various vaccinations, including the influenza vaccine, barring an approved exemption. In addition, FCS is a drug-free workplace, and all new hires will be subject to drug/ nicotine testing. Medical Marijuana cards are not recognized.

EEOC

Florida Cancer Specialists & Research Institute (FCS) is committed to helping individuals with disabilities to participate in the workforce and ensure equal opportunity to compete for jobs. If you require an accommodation to submit a resume for positions at FCS, please email FCS Recruitment [e-mail] for further assistance. Please note this email address is intended to request an accommodation as part of the application process. Any other correspondence will not receive a response.

FCS is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status.