Patient Services Specialist 2 - Executive Health

Baylor Scott & White Health; Belton (TX); On-site; USD 34,000 - 52,000; Full time

Benefits offered by this job

Health benefits

401(k) match

Tuition reimbursement

PTO Day 1

Job summary

Baylor Scott & White Health is seeking a Patient Services Specialist 2 to provide administrative support in a physician’s office, clinic, or similar setting. You will handle check-in/out, scheduling, insurance verification, and phone inquiries while ensuring patient-centered care.

Responsibilities include data entry, payments processing, and basic medical records support. Training will occur onsite with standard weekday hours, supporting a collaborative team environment.

Qualifications

• Excellent listening and communication skills, both oral and written.
• Knowledge of patient registration procedures and documentation.
• Knowledge of medical insurance claims procedures and documentation.

Responsibilities

• Assist patients with check-in/check-out, scheduling, insurance verification, and phone inquiries.
• Register patients by collecting and verifying insurance information and demographics.
• Process payments and post charges, generate daily reports, and manage cash drawer.
• Respond to routine inquiries and escalate complaints as needed.
• Support medical records duties: pull charts, file records, and assist transfers.
• Mentor and train junior staff as requested.

Skills

Communication skills

Telephone etiquette

Patient service orientation

Multitasking

Mentoring staff

Education

High school diploma / GED

Tools

Medical office software

Insurance verification systems

Job description

Working Conditions

Orientation will be conducted remotely. Training will be conducted onsite.

Working Conditions

Orientation will be conducted remotely. Training will be conducted onsite.

Working Hours

Monday to Friday: 8:00 AM to 5:00 PM

About Us

Here at Baylor Scott & White Health we promote the well-being of all individuals, families, and communities. Baylor Scott and White is the largest not-for-profit healthcare system in Texas that empowers you to live well.

Our Core Values Are

• We serve faithfully by doing what's right with a joyful heart.
• We never settle by constantly striving for better.
• We are in it together by supporting one another and those we serve.
• We make an impact by taking initiative and delivering exceptional experience.

Benefits

Our benefits are designed to help you live well no matter where you are on your journey. For full details on coverage and eligibility, visit the Baylor Scott & White Benefits Hub to explore our offerings, which may include:

Note: Benefits may vary based upon position type and/or level.

• Immediate eligibility for health and welfare benefits
• 401(k) savings plan with dollar-for-dollar match up to 5%
• Tuition Reimbursement
• PTO accrual beginning Day 1

Job Summary

The Patient Services Specialist 2 provides administrative help in a physician's office, clinic, or other area. This role ensures high-quality, patient-centered care. Duties include patient relations, check-in or check-out, scheduling, insurance verification, and answering phones. May assist in training and mentoring junior Patient Services Specialists.

Essential Functions Of The Role

• Assists patients and visitors by performing duties like check-in, check-out, scheduling, insurance verification, and answering phone inquiries. Arranges follow-up visits and referral appointments.
• Registers patients by collecting and verifying insurance information. Verifies patient demographics and enters changes into the computer system. Directs patients to appropriate waiting areas.
• Accepts payments for physician or clinic services following guidelines. Posts payments and enters charges using appropriate codes. Generates daily payment reports. Verifies cash drawer against the report. Provides accurate patient, medical, financial, or procedural information to patients or approved entities. Discusses financial arrangements with patients, as requested.
• Responds to routine escalated inquiries concerning services, hours of operation, etc. Ensures any patient complaints are handled appropriately.
• Aids with medical records duties by pulling charts for appointments, prescription refills, and other requests. Retrieves, transports, sorts, and files medical records. Copies medical records charts for patient transfers and referrals as requested.
• Helps in training, mentoring and providing help to junior staff as requested.

Key Success Factors

• Excellent listening, social, and communication skills, both oral and written. Professional and respectful telephone etiquette. Ability to adjust communication style for different audiences. Caring listener, delicate, upbeat, optimistic, articulate, gracious, and tactful.
• Knowledge of patient registration procedures and documentation.
• Knowledge of medical insurance claims procedures and documentation. Needs to have thorough knowledge of the Out of Network process
• Skilled in the use of personal computers and related software applications.
• Skilled in preparing and maintaining patient records.
• Able to examine unpaid third-party claims and delinquent accounts to resolve appropriate follow-up actions to ensure payment.
• Able to mentor and train staff.

Belonging Statement

We believe that all people should feel welcomed, valued and supported.

Qualifications

• EDUCATION - H.S. Diploma/GED Equivalent
• EXPERIENCE - 1 Year of Experience