Patient Services Specialist

SunState Medical Specialists; Florida; On-site; USD 25,000 - 30,000; Full time

Job summary

SunState Medical Specialists in Florida seeks a Patient Services Specialist to provide administrative support to staff, patients and physicians. You will help ensure a high-quality, efficient practice by managing patient scheduling, records, billing questions and referrals, while maintaining privacy and professional service.

The role requires strong organizational and communication skills, experience in medical administration, and the ability to work independently or in a team.

Qualifications

• High School Diploma or equivalent required.
• Experience in an administrative role within a medical setting preferred.
• Ability to handle urgent medical appointments and time-critical scheduling.
• Strong organization and communication skills with internal and external stakeholders.
• Proven ability to work independently and in a team.
• Knowledge of patient billing systems and workflows.
• Proficiency with clinical administration systems and Microsoft Office.
• Collaborative approach with administration and other teams.
• Flexible approach to work; travel to other centers as needed.

Responsibilities

• Provide administrative and general support to staff, patients and physicians to ensure high-quality, efficient service.
• Maintain patient flow, answer calls promptly, and respond to queries according to privacy policy.
• Schedule physician appointments and coordinate patient records before and after visits.
• Assist with billing questions and referrals as required.
• Maintain waiting room and patient-facing spaces; ensure supplies and cleanliness.
• Direct vendors and visitors, manage sign-in protocols, and document management.
• Ensure accuracy of patient personal and billing details and recording of referrals.

Skills

Organizational skills

Communication skills

Teamwork

Flexibility

Travel readiness

Education

High School Diploma or equivalent

Tools

Microsoft Office

Clinical administration systems

Job description

Why Join Us? SunState Medical Specialists (SMS) is proud to be a part of OneOncology in delivering exceptional, community-based specialty care across Florida. With a team of 105 physicians spanning urology, radiation oncology, medical oncology, breast surgery, general surgery, and head and neck surgery, SMS is committed to providing high-quality, accessible care. Our practice continues to expand services by offering advanced radiation therapies, in-house pharmacy and laboratory capabilities, care management, theranostics, cutting-edge diagnostic imaging, and clinical research. We are dedicated to recruiting top-tier physicians to help increase access to affordable, high-quality care throughout the state.

Job Description

As the Patient Services Specialist, you are responsible for providing administrative and general support to staff, patients and Physicians to ensure that a high quality, professional and efficient administration service is consistently provided to patients. This role is a crucial link between our patient’s and clinical teams.

Your Key Responsibilities

As Patient Services Specialist, you will ensure a high level of patient service is provided including anticipating needs, maintaining patient service expectations, and reacting to feedback. You are expected to maintain a professional service which meets patient needs.

• Customer Service
• Monitoring and reacting to patient feedback
• Monitoring the flow of patients and directing as appropriate
• Answering and attending to all telephone calls in a timely manner
• Responding to queries in accordance with the privacy policy
• Having a breadth of service knowledge to respond to patient queries
• Providing support to Physicians and other internal customers, as required
• Assist with patient questions regarding billing and insurance payments
• Maintenance and improvement of the patients’ waiting room
• Maintaining the look and feel of both patient and employee-facing spaces, restocking supplies, and organization
• Dealing with people traffic, by directing vendors and visitors as they come and ensuring compliance to sign in protocols
• Maintaining the Integrity of Patient Records
• Scheduling Physician appointments with regard to availability & appropriate timeframes
• Undertaking all actions to support a Physicians clinic visit, including ensuring the completeness of patient records prior to and subsequent to the visit
• Admitting and discharging patients, prior to and following, consultation, evaluation and follow-up appointments
• Registering new patients in a timely manner and ensuring the accuracy of personal and billing details
• Ensuring all documentation and correspondence required for the consultations appointment is registered
• Creating referring doctor records as required
• Following up on referrals
• Document management

Qualifications

• High School Diploma or equivalent
• Demonstrated ability in an administrative role within a busy, customer focused environment, medical preferred.
• Handle and resolve urgent matters and time critical medical appointments
• Strong organization and communication skills, with the ability to liaise with both internal and external stakeholders.
• Proven experience to work effectively both independently and in a team environment.
• Knowledge of patient billing systems and related funding mechanisms.
• Ability to use clinical administration systems, as well as Microsoft Office software
• Collaborative approach in working with the wider administration team and other internal customers, in line with the organization values.
• Flexible approach to work
• Travel as required to other centers