Patient Services Representative

Southwest Community Health Center Inc; Bridgeport (CT); On-site; USD 36,000 - 48,000; Full time

Job summary

Southwest Community Health Center Inc. seeks a Patient Services Representative to work closely with patients and clinical staff, delivering excellent customer service while managing front desk clerical tasks.

The role involves data entry, insurance verification, and co-pay collections within the EHR environment. Responsibilities include patient registration, payment processing, scheduling, and maintaining accurate demographic and eligibility data.

Qualifications

• Experience in front desk patient care or clerical tasks.
• Strong data entry and billing support knowledge preferred.
• Bi-lingual English plus Spanish or Haitian Creole is highly preferred.

Responsibilities

• Register patients and verify demographics and insurance information.
• Handle payments, co-pays, and posting of payments at point of service.
• Schedule appointments and manage recall lists in the EHR system.
• Maintain confidentiality and support billing and collection processes.
• Assist with insurance verification and eligibility checks.

Skills

Customer service

Data entry

Phone etiquette

Scheduling

Bilingual English/Spanish

Bilingual Haitian Creole

Education

High School diploma or GED

Tools

My Chart Portal

Job description

SUMMARY:

The Patient Services Representative works closely with patients and clinical professionals while utilizing excellent customer service skills; multi-tasking while professionally managing all front desk patient care/clerical related functions.

SPECIFIC DUTIES AND RESPONSIBILITIES:

All duties are subject to accommodation in accordance with the Americans with Disabilities Act (ADA).

The Patient Services Representative demonstrates proficient data entry skills, supports the billing and collection process by utilizing knowledge of insurance verification, self-pay collections, collecting co-pays, at point of service. Maintains confidentiality in a professional manner, exhibits efforts to maintain and improve job specific competencies, and perform other duties as assigned. Typical tasks may include but are not limited to:

EHR Task:

• Registering patient to meet regulatory and business requirements; enrolling patients with My Chart Portal; updating patient information; printing profiles, scheduling and managing recall lists and scanning documents into the patient’s Electronic Health Record (EHR)

Payment Management:

• Opening, balancing, and closing daily cash drawer and posting payments; processing payments with a credit card machine, including end of day reporting; collecting co-pays, deductibles and/or co-insurance at point of service; facilitating payment arrangements

Patient Schedule:

• Reviewing schedules daily to ensure accuracy and maximizing available appointment slots; obtaining medical releases as needed for patient requested forms; registering patients via phone or in person
• Ensuring all insurance, demographic, and eligibility information is obtained, entered, and maintained in the system in an accurate manner; performing the insurance verification process and the process for all third-party payers; discussing with patients' financial terms and payment/payment arrangement options; calculating and entering sliding fee eligibility based on a client income

Requirements

Qualifications:

• Electronic appointment scheduling and strong customer service experience with a knowledge of referral or prior authorization procedures is also preferred.
• Excellent interpersonal skills and phone etiquette; strong critical thinking and problem-solving skills and the ability to work as a member of the team to serve patients is a must.
• Bi-lingual in English and Spanish or Haitian Creole highly preferred.

Physical/Work Environment Requirements:

• Variable 12-hour shifts (3 days a week) including weekends (Saturdays & Sundays) and holidays
• Minimal physical effort
• Must be able to operate computer and telephone continuously

Required Education and/or Experience:

• High School diploma, or GED is required.
• Minimum of one year job related experience and experience with data entry is highly preferred

Physical Requirements and Work Environment:

The physical requirements and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position requires the manual dexterity sufficient to operate phones, computers, and other office equipment. The position requires the physical ability to kneel, bend and perform light lifting. This person must have the ability to write and speak clearly using the English language to convey information and be able to hear at normal speaking levels both in person and over the telephone. Specific vision abilities required by this job include close vision, depth perception and the ability to adjust focus. Generally, the working conditions are good with little or no exposure to extremes in health, safety hazards and/or hazardous materials. This person must have the ability to travel as required to work with staff.