Patient Services Coordinator Supervisor

Everleap Fertility; Wayne (NJ); On-site; USD 55,000 - 62,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

401K Plan

Paid Time Off & Holidays

Company Paid Life Insurance, Long-Term

AD&D

Flexible Spending Accounts

Employee Assistance Program

Tuition Reimbursement

Job summary

Everleap Fertility in Wayne, PA, seeks a Patient Services Coordinator Supervisor to oversee the daily operations of the Patient Services team and ensure excellent patient care. The role involves training staff, coaching, and maintaining workflows across multiple offices.

You will collaborate with the Patient Services Manager, supervise staff, and participate in scheduling and performance improvement to support seven-day operations.

Qualifications

• 3+ years practical experience in a related field.
• Previous Team Lead or Supervisor experience – preferred.
• Strong MS Office skills (Word, Excel, Access, OneNote).

Responsibilities

• Onboards and trains new hires in all aspects of Patient Services.
• Ensures understanding and consistency in key departmental areas such as policies, procedures, and patient care.
• Observes employee and patient interactions to provide coaching, guidance, and support.
• Frequently visits satellite offices to provide face-to-face support.
• Develops and continuously evaluates training curriculum to ensure safety, compliance, and productivity.
• Ensures reconciliation reports are run and completed daily; monitors patient financial information and charges.
• Establishes best practices in reviewing errors and remediation suggestions.
• Collaborates with the Patient Services Assistant Manager to ensure coverage across offices seven days a week.
• Performs hands-on Patient Services tasks as needed due to absenteeism or high volume.

Skills

Microsoft Office

Performance management

Education

High School Diploma or GED

Administrative Management or related field

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Patient Services Coordinator Supervisor

Practice Administrator Full-Time Wayne, PA, US

2 days ago Requisition ID: 2869

$55,000.00 To $62,000.00 Annually

Patient Services Coordinator Supervisor

Everleap Fertility is looking for a Patient Services Coordinator Supervisor for their location in Wayne, PA. This is a full-time role Monday-Friday.

Job Purpose:

The Patient Services Supervisor will assist the Patient Services Manager in the direct oversite and daily management of all Patient Services Employees. They are responsible for the training and development of their employees. This role will play a large part in building a solid foundation for departmental workflow to ensure optimal care is provided to all patients.

Essential Functions and Accountabilities:

• Onboards and trains new hires in all aspects of Patient Services
• Ensures understanding and consistency in key departmental areas such as policies, procedures, and patient care.
• Observes employee and patient interactions to provide coaching, guidance, and support.
• Frequently visits satellite offices to provide face-to-face support.
• Develops and continuously evaluates training curriculum to ensure safety, compliance, and productivity.
• Ensures that reconciliation reports are run and completed daily. Monitors how the employees record and process patient financial information and collect patient charges.
• Establishes best practices in reviewing errors and making recommendations to remediate and improve.
• Collaborates with the Patient Services Assistant Manager to ensure coverage across offices to maintain a fully functional department seven days a week, including all weekends and holidays
• Performs hands‑on the Patient Services’ functions as needed due to absenteeism, open-to-hire, unusually high patient volume, etc. Assists with employee management through coaching, counseling, and employee development.

Supervisor Responsibilities (if applicable):

• Ensure that team members have the necessary training for proper performance and development.
• Transmit the Company’s policies (health and safety, labor legislation, training, etc.) to ensure compliance.

Academic Training:

• High School Diploma or equivalent (GED) - required
• Area: Administrative Management or other related field

Position Requirements/Experience:

• 3+ years practical experience working in a related field
• Previous Team Lead or Supervisor experience – preferred

Technical Skills:

• Knowledge of Microsoft Office Suite: Word, Excel, Access, and OneNote – required
• Performance management

Everleap Fertility offers a comprehensive benefits package to all employees who work a minimum of 30 hours per week:

• Medical, Dental, Vision Insurance Options
• Retirement 401K Plan
• Paid Time Off & Paid Holidays
• Company Paid: Life Insurance, Long-Term Disability & AD&D
• Flexible Spending Accounts
• Employee Assistance Program
• Tuition Reimbursement

Built on the legacy of RMA, Boston IVF, Conceptions, and six other leading North American fertility practices, Everleap Fertility brings together more than 200 physicians and embryologists across 60+ locations in the U.S., including 25 IVF laboratories focused on the next leap forward in reproductive medicine. Together, we have helped hundreds of thousands of patients build families for more than 40 years. As part of IVI Institute, Everleap Fertility contributes to a global community working together to advance the field and bring progress in reproductive medicine into patient care.

EEO Statement

"Everleap Fertility is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind. Everleap Fertility is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Everleap Fertility are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion and/or belief, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Everleap Fertility will not tolerate discrimination or harassment based on any of these characteristics. Everleap Fertility encourages applicants of all ages."