Patient Services Associate Mon-Thurs 3p-7p

Penn Medicine, University of Pennsylvania Health System; West Chester (Chester County); On-site; USD 14,000 - 19,000; Part time

Job summary

Penn Medicine in Pennsylvania is seeking a Part-time Patient Services Associate to support Central Registration and patient intake. The role emphasizes a patient-centered approach, accurate scheduling, and smooth front-end operations within the EMR workflow.

The position handles registration, insurance verification, copays, and routing inquiries, contributing to high-quality care and patient satisfaction. Afternoon shift coverage is required.

Qualifications

• H.S. Diploma/GED (Required).
• 2+ years medical office experience or 2 years of customer service experience.
• Associate of Arts or Science (preferred).

Responsibilities

• Assist in intake/registration and scheduling processes.
• Answer phones, manage patient inquiries, and route appropriately.
• Collect copays, verify insurance, update EMR records.
• Maintain patient flow and communicate wait times to management.

Skills

Customer service

EMR

Scheduling

Communication

Education

HS Diploma/GED

Associate degree (preferred)

Tools

EMR

Job description

Description
Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Description
Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.
Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?

Patient Services Associate - Central Registration

Part time - 16 hours a week (afternoon shift)

Schedule: Monday, Tuesday, Wednesday, and Thursday 3:00pm - 7:00pm

Flexibility to help on weekends if needed, On call rotation, 2 holidays a year required.

Summary

• The Patient Services Associate (PSA) assists the practice/department in maintaining a patient/customer focus, supports the delivery of high-quality care, shares a passion for patient and customer-centered care, and assists in meeting or exceeding patient satisfaction and financial/operational targets, who is also responsible for the intake/patient registration and or scheduling process. The PSA is responsible for the arrival and/or departure activities of patients in the practice, managing and handling patient calls and inquiries, coordinating patient appointments, updating patient insurance/billing information, Patient Navigation, Liaison activity, and performing point of service activities. The PSA may function in any Patient Access location or department. Rotation between PSA functions and/or departments may be required.

Responsibilities

• Strives to understand and anticipate patient needs, manages service recovery efforts when needed, enlisting management assistance as appropriate, identifies opportunities to improve the patient experience.

As per practice/department protocols and/or measurements: answer phones in a timely manner, manage/handle patient requests and route appropriately, retrieve voicemails in a timely manner, take accurate and thorough messages and route appropriately through EMR.

Schedule patient appointments (on phone or in person) by determining reason for visit, following established schedules and protocols, using appropriate billing area/appointment location, communicating changes and confirming appointments, and as needed, offering alternative and canceling/rescheduling appointments.

Responsible for arriving/departing activities of patient at any Patient Access location or department and performs point of service activities, collects copays and records accurately, obtains necessary signatures/forms, obtains insurance cards and referrals/authorizations, updates appointment status in EMR, and finalizes all check-out procedures.

Communicates with patients regarding patient flow and wait times – keeps manager aware of potential issues as they arise.

Issues referrals and obtains pre-authorizations for patients as required and as per protocol.

Maintains up to date knowledge of insurance requirements pertinent to patient service and billing procedures: including basic knowledge of all managed care plans and which insurers require a copayment (including how to collect a copay) or referral.

Validates patient demographic/insurance information and/or registers new patients into EMR using established protocols

Records receipts accurately to ensure end of day reconciliation

participates in cash reconciliation delineations.

Resolves work queues and/or issues from front-end reports

proactively prioritizes recovery of missing charges.

Ensures compliance with all applicable federal, state, and local regulatory standards (ex TJC, DOH, FDA, HIPAA, HCFA, DPW, LCGME, SCGME, etc.)

Staying current with communications from the Patient Access Management Team while remaining flexible and readily adopts new processes and engages in practice operation changes.

Coordinates clinical and administrative aspects of the new patient scheduling encounter.

Perform within the expected outcome of the Automated Call Distribution (ACD) environment.

Solves telephone issues and timely reports problems related to volume to manager.

Follow established downtime procedures for registration

Performs duties in accordance with Penn Medicine and entity values, policies, and procedures

Other duties as assigned to support the unit, department, entity, and health system organization

Education or Equivalent Experience

• H.S. Diploma/GED (Required)
• Education Specialization: Equivalent Experience:
• And 2+ years medical office experience. Or 2 years of customer service experience. Advanced degree may be considered in lieu of experience.
• Associate of Arts or Science (preferred)

We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

Live Your Life's Work

We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.