Patient Services Associate

Project Renewal; New York (NY); On-site; USD 40,050 - 48,950; Full time

Job summary

Project Renewal seeks a Patient Services Associate for its Mobile Health Program. The role involves collaborating with clinical staff to support patient services by linking individuals to health services and managing outreach efforts. Candidates should have at least a high school diploma, relevant experience in a medical office, and strong communication skills. The position offers a salary of $44,500 and operates Monday to Friday. Ideal candidates will have a customer service background and basic IT skills.

Qualifications

• Minimum one year work experience in a medical office setting.
• Strong customer service and relationship management skills.
• Basic competency in Microsoft Office (Word, Excel).

Responsibilities

• Identify and link potential patients to available health services.
• Conduct community outreach for healthcare services.
• Register clients into the healthcare program and manage data entry.

Skills

Telephone etiquette

Verbal communication

Written communication

Time management

Multi-tasking

Customer service

Organization

Scheduling

Education

High school diploma or GED

Associates Degree (preferred)

Tools

Microsoft Office (Word, Excel)

eClinical Works (eCW)

Job description

Project Renewal is a leading non‑profit organization with the mission of building supportive communities where people achieve dignity and independence, renewing their lives with health, homes, and jobs. Our comprehensive and integrated 24/7 programs are designed to offer the holistic care our clients need. With a staff of 950+ and an annual budget of $140 million, Project Renewal is one of the larger social service nonprofits in New York City.

Title: Patient Services Associate

Program: Mobile Health Programs/Medvan

Schedule: Monday – Friday 9am – 5pm

Salary: $44,500

Program Overview

Reporting to the Mobile Operations Manager, the Mobile Health Patient Services Associate is responsible for working in collaboration with clinical staff and collaborative partners to provide administrative and relationship management support to Project Renewal’s Mobile Health Program. Working as a member of Project Renewal’s Primary Care Mobile Unit team—and in partnership with PRI based programs and external partners—the Patient Services Associate works directly on the mobile health vehicles to identify and link existing and potential patients to available health services.

Essential Duties And Responsibilities

• Identify and link potential patients to available health services, including but not limited to tuberculosis screening, comprehensive exams, preventative care screenings, substance abuse treatment programs and treatment of chronic disease and behavioral health. Tasks include, but are not limited to:
• Expanding awareness of healthcare services through mobile health program by conducting direct community outreach on location to assigned territories, including shelter residence common areas and surrounding perimeters, faith and community‑based organizations such as soup kitchens, transitional and assessment‑based housing
• Serve as liaison to assigned territories, notifying site representatives of upcoming service schedules and cancellations, coordinating lists of patients identified in need of service appointments and other related correspondence
• Registering clients into the healthcare program using patient registration and appropriate consent forms, and entering contact, demographic and financial data into the Electronic Medical Record (EMR).
• Scheduling patients for medical appointments for behavioral and primary care services with mobile health units or clinic‑based services, based on clinical recommendations and patient preference
• Support access to health insurance by facilitating communication between patient and enrollment specialists
• Supporting access to referral‑based specialty care, including but not limited to providing referral appointment reminders to patients, conduct follow‑up calls for consult notes
• In collaboration with Clinical Director and Mobile Operations Manager, follow established workflows centered on clinical, safety & security and operations; mitigate challenges and proactively work with Mobile Operations Manager to address barriers that prevent the provision of mobile medical services
• Keeps office and incentive‑based supplies adequately stocked by anticipating inventory needs, placing orders/requests, and monitoring office equipment
• Conducting on‑going research and compilation of health promotion, social‑based services and related resources, electronically and in‑print, for distribution and use across clinic and mobile health unit settings of care
• Distributing and collecting post‑service patient satisfaction surveys and other related survey instruments as directed.
• Communicate with the Mobile Operations Manager on current site utilization.
• Participates in departmental meetings and conferences as representatives of the mobile health programs
• Conduct other related duties as required

Qualifications

• High school diploma or graduation equivalency degree (GED)
• Minimum one (1) year work experience in a medical office setting
• Basic competency in Microsoft Office (Word, Excel)
• Substantial telephone etiquette, verbal and written communication skills
• Strong time management, multi‑tasking, organization, scheduling skills
• Strong customer service / relationship management skills

Preferred Qualifications

• Associates Degree
• Knowledge of clinical procedures usually obtained from a certificate or Associates Degree
• Knowledge of office procedures usually obtained from a certificate or Associates degree
• Experience with the eClinical Works (eCW) electronic health record system a plus
• Experience working with individuals facing mental and/or substance use disorders, and/or homelessness Bilingual / fluency in Spanish a plus

Project Renewal is an equal opportunity employer. Its long‑standing policy has been to embrace the equality of opportunity for all employees and applicants without regard to actual or perceived race, color, national origin, alienage or citizenship status, religion or creed, gender (see separately issued Gender Discrimination policy for more detail), physical or mental disability, age (18 and over), military status, arrest record, marital status, domestic partnership status, genetic information or predisposing genetic characteristic, sexual orientation, status as a victim or witness of domestic violence, sex offenses or stalking, unemployment status or any other basis protected by applicable federal, state and local laws.