Patient Services Associate

Penn Medicine; Kennett Square (Chester County); On-site; USD 32,000 - 42,000; Full time

Job summary

Penn Medicine Kennett Square is seeking a full-time Patient Services Associate to support patient access operations in our busy office. The PSA will handle intake, scheduling, insurance updates, and front-desk interactions, ensuring smooth patient flow and high-quality service.

This role requires strong customer service, attention to detail, and knowledge of EMR systems. Responsibilities include answering calls, confirming appointments, collecting payments, and coordinating with clinical staff

Qualifications

• H.S. Diploma/GED required.
• 2+ years medical office or 2 years customer service experience.
• Experience with EMR and patient registration preferred.
• Ability to manage schedules and appointments.

Responsibilities

• Assist in intake, registration, and scheduling for patients.
• Manage patient calls and inquiries with professionalism.
• Coordinate appointments and update insurance/billing information.
• Handle patient check-in/check-out and collect copays as needed.
• Maintain HIPAA compliance and accurate documentation.

Skills

Customer service

Medical office experience

EMR

Phone etiquette

Education

High School Diploma or GED

Associate of Arts or Science

Job description

Description

Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?

Patient Services Associate for our Kennett Square office

Full time, Mon - Fri 7:30am - 4:00pm

Summary:

• The Patient Services Associate (PSA) assists the practice/department in maintaining a patient/customer focus, supports the delivery of high-quality care, shares a passion for patient and customer-centered care, and assists in meeting or exceeding patient satisfaction and financial/operational targets, who is also responsible for the intake/patient registration and or scheduling process. The PSA is responsible for the arrival and/or departure activities of patients in the practice, managing and handling patient calls and inquiries, coordinating patient appointments, updating patient insurance/billing information, Patient Navigation, Liaison activity, and performing point of service activities. The PSA may function in any Patient Access location or department. Rotation between PSA functions and/or departments may be required.

Responsibilities

• Strives to understand and anticipate patient needs, manages service recovery efforts when needed, enlisting management assistance as appropriate, identifies opportunities to improve the patient experience.
  As per practice/department protocols and/or measurements: answer phones in a timely manner, manage/handle patient requests and route appropriately, retrieve voicemails in a timely manner, take accurate and thorough messages and route appropriately through EMR.
  Schedule patient appointments (on phone or in person) by determining reason for visit, following established schedules and protocols, using appropriate billing area/appointment location, communicating changes and confirming appointments, and, as needed, offering alternative and canceling/rescheduling appointments.
  Responsible for arriving/departing activities of patient at any Patient Access location or department and performs point of service activities: collects copays and records accurately, obtains necessary signatures/forms, obtains insurance cards and referrals/authorizations, updates appointment status in EMR, and finalizes all check-out procedures.
  Communicates with patients regarding patient flow and wait times – keeps manager aware of potential issues as they arise.
  Issues referrals and obtains pre-authorizations for patients as required and as per protocol.
  Maintains up to date knowledge of insurance requirements pertinent to patient service and billing procedures: including basic knowledge of all managed care plans and which insurers require a copayment (including how to collect a copay) or referral.
  Validates patient demographic/insurance information and/or registers new patients into EMR using established protocols
  Records receipts accurately to ensure end of day reconciliation
  participates in cash reconciliation delineations.
  Resolves work queues and/or issues from front-end reports
  proactively prioritizes recovery of missing charges.
  Ensures compliance with all applicable federal, state, and local regulatory standards (ex TJC, DOH, FDA, HIPAA, HCFA, DPW, LCGME, SCGME, etc.)
  Staying current with communications from the Patient Access Management Team while remaining flexible and readily adopts new processes and engages in practice operation changes.
  Coordinates clinical and administrative aspects of the new patient scheduling encounter.
  Perform within the expected outcome of the Automated Call Distribution (ACD) environment.
  Solves telephone issues and timely reports problems related to volume to manager.
  Follow established downtime procedures for registration
  Performs duties in accordance with Penn Medicine and entity values, policies, and procedures
  Other duties as assigned to support the unit, department, entity, and health system organization

Credentials

Education or Equivalent Experience:

• H.S. Diploma/GED (Required)
• Education Specialization:Equivalent Experience:And 2+ years Medical office experience. Or 2 years of customer service experience. Advanced degree may be considered in lieu of experience.
• Associate of Arts or Science
• Education Specialization:Equivalent Experience:

We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

Live Your Life's Work

We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.